Event Management NCIII

Portfolio Output

Prepared by;

Jardine Dela Cruz

COMPANY PROFILE
 Carry Ferry co.

“Treasure it, we carry your

dreams”
Contact No. 09351257150 Email - carryferryco@yahoo.com
 Company Profile

 As a leading Event Planner, Carry Ferry Co. is your

One of the best event planner and event
coordination. We carry arduous out by choosing
the best professionals, coordinators, attendee
lists, and develop events that everyone will
treasure an every moment.
 Mission

 Toprovide our clients the most amazing event

and promises to make their special occasion a
treasurable celebration ever.
 Vision

 A professional event planner and coordinator who serves and satisfies each
and everyone of our distinctive clients to our greatest limits.
List of Previous & Regular Clients
Ferdinand Abesamis (former Mayor) – Birthday
Party
Donita Toralba (Marine officer) - Wedding
Joey Ramos (Mayor) – Victory Party
Analyn Madria - House Blessing
Zenaida Gonzales - 60th Birthday
Rose Dela Cruz - Christening
18th Birthday
Victory party
Wedding
Objectives of the Event

 Ensure full consultancy and management to our clients about their

wedding.
 To help clients make their wedding stress free.
 Make the wedding treasurable for the clients
LIST OF Suppliers
 NAME OF COMPANY SERVICES

Manila Peninsula Hotel Venue

(The Conservatory)

Sumptuos Catering Services Catering

(Manila Peninsula Hotel)

Mirror Me Photo Booth PH. Video & Photographer

Manila Peninsula Hotel Lights & Sounds

Natural selection Design Invitations

Swiss Ideas Breads and Cake Cake Supplier

(Manila Peninsula Hotel)

LCP Gift Wrapping Services Mask & Souvenir Items Supplier

Le Maquillage Salon Make up & Hair Stylist

(Manila Peninsula Hotel)

Manila Peninsula Hotel Florist

List of alternative Suppliers
 NAME OF COMPANY SERVICES

Manila Peninsula Hotel Venue

(The Conservatory)

Executive Gourmet Catering Services Catering

Instashot Photo Booth Video & Photographer

Raygin Lights and Sounds Lights & Sounds

Neonovelties Invitations

Decobake Cake Supplier

Better Living Feng Shui Mask & Souvenir Items Supplier

Lites Salon Make up & Hair Stylist

Event Brief
 Carry Ferry Co.
158 Lacuna Street, Peñaranda, Nueva Ecija
CONTACT COORDINATOR 09351257150

Name of event Wedding

Objective To make treasurable moment to the client

 
Theme Filipiniana Wedding / white and red

Client Hilda Ginoy

Day/Date / Time Sunday /May 10, 2020 / 3:00 PM

Budget Allocation P650,000.00

No. of guests 130-150pax

Guests/Participants Family, friends, and workmates

Venue and location: Manila Peninsula Hotel

Parking Access Hotel Parking Area ( with signage)

Directional Signage Parking space, Powder Room, Photo booth, Medics, Guest book, Participants

Audio Visual Projector (for SDE, Video clip)

Set-up Assigned seating

(please refer to table seating arrangement of participants& guests)
DETAILED PROGRAM
 TIME FLOW ALLOTTED TIME IN CHARGE REQUIREMENTS

10:00 am – 2:45 Arrival of Participants & 4:45ours Event Coordinator

Secure/settle the venue
Guests
 Program
 Participants
 Video/Photographer
 Sound System
 Projector
 Usherettes
 Technical Staff
2:46 – 3:00 Prelude 14mins. Sound System
Play the Background Instrumental Music
3:01 – 3:20 Wedding Entrance 15mins. Program HIGHLIGHTS
Photographer  Best man
Sound System  Brides maid
 Ring bearer
 Parents
Instrumental Music
3:20 – 3:30 Grand Entrance of the 10mins. Program Photographer
Bridal Photographer Background Music
Sound System Instrumental Music
 
3:30 – 4:00 Wedding Ceremony 30mins. Program  Wedding Bow
Bridal  Program
 Microphone
 Photographer
 
 ALLOTTED
TIME FLOW IN CHARGE REQUIREMENTS
TIME
4:00 – 4:05 Slide show 5mins. Program  Projector
4:05 – 4:25 Bridal dance 15mins.    
  Father & Bride Dance   Sound System Photographer
  Mother & Groom Dance   Background Music
     
 

4:25 – 4:30 Special Message 5mins. Program Microphone

    Sound System Photographer
     
   
 

4:30 – 5:30 Meal 1:00our Caterer Food

     
*while eating dinner,   Photographer
Slicing of cake of Bridal Sound System Play Instrumental Music
Picture taking with the bridal  
at photo Booth

5:30 – 6:30 Final Message 1:00our Program Host  Program

   Microphone
  Photographer
   
Sound System
DETAILED BUDGET PROPOSAL
 PARTICULARS/
VENDOR SERVICES AMOUNT TOTAL
INCLUSIONS
Manila Peninsula Hotel VENUE P 120,000.00
(The Conservatory)
   

Space for reception 4 Other rooms as  

Dressing
 
Rooms/Waiting
area
Parking lot & space freight  
   

Generator      
Projector & Screen      

Sumptuos Catering    

  p 120,000.00

Food: 150pax 120,000.00

150pax X 800  

Sweets Buffet 30,000.00

   
Choco Fountain      
 Leche plan        
Salad  
     

Porchetta Steak        
Toscan garden salad        
Lobster Pasta  
     

Wine & Beer   20,000.00    

Maria Clara        
Novelino Wild Grapes        
San Mig Apple        
San Mig Light        
Tables & chairs        
Linen, table napkins &  
Skirting      

Knives        
      170,000.00  
Sub-total: 290,000.00
 VENDOR SERVICES PARTICULARS AMOUNT TOTAL

Sub-total forwarded: 290,000.00

Waiters      
 
Table Set Up      
Mirror Me Photo VIDEO/PHOTOGRAPHER 40,000.00
   
Booth PH.
1 Photographer      
1 Videographer      
Full edited video  
   

Raw & edited pictures  

   

SDE      
* Pre-nup photo shoot  
   

* Files & footage on  

flash drive
   

* Photo album      
* Free USB      

        40,000.00
Manila Peninsula hotel LIGHTS & SOUNDS 30,000.00
   
Lights for reception  
   
Spotlight  
   
Sound system  
   
Sound generator &  
electrician    

Wireless microphone  
   
   
    30,000.00
INVITATIONS 10,000.00
Natural Selection Design 100pcs. X P100  
   
    10,000.00

Swiss Ideas Breads and CAKE  

   
Cake
8 layers Fondant Cake 40,000.00
1pc. X P40,000  
 Red Velvet  
   
 Choco moist  
   
Mini Fondant Cake 10,500.00
150pcs. X P70  
   
    50,000.00

Sub-total forwarded: 420,000.00

 VENDOR SERVICES PARTICULARS AMOUNT TOTAL
Sub-total forwarded: 420,000.00

   Red Velvet      

Manila Peninsula Hotel VENUE / STAGE DECORATION      

Florist   20,000.00  
       
Fresh Flowers  
30bundles X P240 7,200.00  

Artificial Flowers 4,500.00

10packs X P450  
Accessories   5,000.00  

        36,000.00

SM Manila OTHER ITEMS      

Special Paper 30packs X P30 900.00  
Sign Pen 4pcs. X P25 100.00 16,000.00

TOTAL EXPENSES 472,000.00

CF 15% 70,800.00

  542,800.00

PF 20% 94,400.00

GRAND TOTAL 637,200.00

 Legend:
Tables and chairs
projector guests
D.J
guests Special guests
table

Red carpet

guests
guests guests DJ’s table

Photo booth
Mini bar
Dance floor guests guests Projector
Newly wed

First aid kit

And
Newly Fire extinguisher
Red carpet
wed

Photo
booth
guests guests
Dance floor
guests
guests

guests
Mini bar
guests guests
projector
RISK AND DISCREPANCIES
AND
PROPOSED SOLUTIONS
      
RISK CAUSE CONTINGENCY PLAN
 

 Call/remind all participants a day

before the event.
 In case of absence, have a substitute
Absence of Participants Emergency Matter for the family member

 Use Contingency Fund

Running out of Food Large number of unexpected guest

 Ensure the parking area upon

confirmation of guests.
 Coordinate properly for the estimated
Congested Parking Too much vehicles guest vehicle

 Back up sound system set

Sound System Technical problem
EVENT TIME LINE
1. Contract Signing to Client December 16, 2019
1. Planning and preparations December 17, 2019 – January 20, 2020

1. Selection of Suppliers January 21, 2020

1. First meeting with Suppliers January 27, 2020
1. Contract signing to Suppliers January 29, 2020
1. Second Meeting with Suppliers February 3, 2020
1. 1st Meeting with Working Committees February 5, 2020

1. Final meeting with the Client February 9, 2020

1. 1st Practice/Rehearsal of Participants March 1, 2020

1. Special Permits March 6, 2020

1. 2nd Practice/Rehearsal of Participants March 29, 2020

1. Final Meeting with Working Committees April 12, 2020

1. Final Practice/Rehearsal of Participants April 26, 2020

1. Ingress May 10, 2020 (7:00AM)

1. Egress May 10, 2020 (10:00PM)
1. Post Meeting with the Client May 18, 2020
1. Post Meeting with Working Committees May 19, 2020
LIST OF MENU
 SET B
SET A SET C
800 600 500
Appetizer Appetizer Appetizer
 Toscan Garden salad  Seafood Salad  Baby Rack of Lamb
 Porchetta Steak    
 Lobster Pasta   Soup
  Soup  Corn Soup
Soup  Corn Soup  
 Corn Soup   Salmon
  Spinach Dip Chicken Cordon Blue
Wild Mushroom Tartlets Fish Fillet Fish Fillet
Fish Fillet Pork Steak Pork Steak
Pork Steak Beef Caldereta Beef Caldereta
     
Dessert Dessert Dessert
 Salad  Leche Flan  Choco Mouse
     
Gin Martini - Olives/Lemon Kalimotxo – Red Wine Old Fashioned – Whiskey,
  Cherry
 
Letter to Client
6 December 2019 
 

Hilda Ginoy
Brgy. Poblacion,
Penaranda Nueva Ecija 
 
Dear Ms. Ginoy
 
Greetings!
 
Thank you for trusting Carry Ferry Co. for your wedding special day.
 
We, Carry Ferry Co., as one of the leading event planners, are organizing excellent deals for events. We assure you to provide all your
expectations and give you an extraordinary services for your wedding special day which will lead to the realization of your dreams.
 
For more information and to review about our exciting and amazing services, you can view our page thru Facebook account
carryferryco@yahoo.com. And, to personally discuss the details, you can visit us at 158 Lacuna Street, Penaranda Nueva Ecija. You may also contact
us at CP No. 09351257150.
 
We guarantee that we will give you the most and treasurable celebration in your life. 
 
Thank you. 

Sincerely yours,
 
Jardine Dela Cruz
Owner
Carry Ferry Co.
Letter to Suppliers
01/29/2020
 
Mr. Mark Choon
General Manager
Manila Peninsula Hotel
1226, Makati, Metro Manila
  
Dear Mr. Choon,
 
Greetings!
 
We, Carry Ferry Co., choose to have your services for our client Filipiniana Wedding on May 10, 2020, Sunday at 3:00 – 6:30 o’clock in
the evening at your hotel Manila Peninsula Hotel (the conservatory). We want our client to experience the best services we can offer
for her. Knowing the quality of your products, we believe that you can collaborate with us in serving our valuable client.
 
To personally discuss the details, you can visit our office at 158 Lacuna Street, Penaranda Nueva Ecija. Also, you can reach us thru CP #
09351257150 or email us at carryferryco@yahoo.com.
 
We are looking forward for your favorable response.
 
Thank you,
 
Sincerely yours, 
 
Jardine Dela Cruz
Owner
Carry Ferry Co.
Sample Contract
This Event Contract states the terms and conditions that govern the contractual agreement between Carry Ferry Co. having its principal place of business at 158 Lacuna Steet,
Penaranda, Nueva Ecija, and Hilda Ginoy who agrees to be bound by this Contract.

WHEREAS, the client is organizing the wedding at Manila Peninsula Hotel SY 19-20 , on May 10, 2020; and

WHEREAS, the Company agrees to manage the Event according to the terms and conditions herein.

NOW, THEREFORE, in consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client covenant and agree as follows:

1. COMPANY’S DUTIES. The Company shall handle the management and planning duties for the Event in the manner described on Schedule A attached hereto.

2. PAYMENT. The total cost to be paid to the Company by the Client for the services hereunder shall be 650,000.00. The dates on which payments are due are listed on the payment
schedule attached hereto as Schedule B.

3. CANCELLATIONS. In the event circumstances change and the Client must cancel the Event, the Company will make its best efforts to modify its planning to reflect the Client’s
needs. However, the Client agrees and acknowledges that a change in short notice may cause severe complications for the Company and thus the Client shall forfeit its deposit of 20%
in the event the Client must cancel the Event within 30 days of the stated date of the Event.

4. PROMOTION. The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks as well as any media, photos, or footage from the Event, in
promoting the Company’s services.

5. NO MODIFICATION UNLESS IN WRITING. No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.

6. APPLICABLE LAW. This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of Philippines and subject to the
exclusive jurisdiction.

IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below.

Jardine Dela Cruz Hilda Ginoy

Owner Client

DATE: DATE:

SIGNATURE: SIGNATURE:
THANK YOU