EVENT RUN SHEET

Congratulations, you're one step closer to managing your event like a professional! This Ev
it easier to maintain contacts, communicate schedule changes and improve you

Use the Contacts & Details and Runsheet tabs below to enter the details of your ev
 EVENT RUN SHEET

e step closer to managing your event like a professional! This Event Runsheet will make
tain contacts, communicate schedule changes and improve your event ROI.

Details and Runsheet tabs below to enter the details of your event
 CONTACTS AND DETAILS
Event Name
Event Date
Timings

Pax Attending 150 participants

VENUE
Venue Name Address Contact Phone Email

VENUE CONSIDERATIONS
Loading Dock /Access
Floorplan
Parking
Greenroom

ORGANISING COMPANY
Contact Name Position Phone Email

CONTACTS
Position Contact Name Company Name Phone Email
Event Manager
Catering
MC
Keynote Speaker
Entertainment
Audio Visual
Transport
Photographer

PRESENTERS / SPEAKERS / ENTERTAINERS

Name Representation Phone Email
 RUN SHEET
Time Location Activity Responsibility Notes
Venue Access
Bump In
Catering Arrival
Entertainment arrival
Logistics Van
Start
Official Welcome
Pre dinner drinks
Entertainment - roving
Entrée
Main Stage Entertainment - main
Main Course
Presentations
Dessert
Entertainment - Band
Post Dinner Drinks
Bump Out
 WEDDING DAY RUN SHEET
Participant /Key Person Activity Latest Start Duration Location Responsibility
Photovideo/HMUA/Event Staff Event Briefing 10:00 0:15 Manila Hotel Lobby Event Head /Event Manager
Hair 10:50 1:15 Room 202 Hair Stylist
Bride / Bridesmaids
Makeup 12:05 PM 1:00 Room 202 Makeup Artist
Bride Dressing 1:05 PM 0:45 Room 201 Bride
Bride / Bridesmaids Photos / Pictorials 1:50 0:30 Room 201 / Manila Hotel Photographer /Videographer
Bride Last Preparations 2:20 0:20 Room 201 Bride & Event Staff
Limo Limo 2:40 0:20 Garden /Portico Limo Driver
Bride Ceremony 3:00 1:00 Cathedral Church Staff / Officiating Minister

Groom / Groomsmen Dressing 1:40 0:30 Room 301 Groom & Best Man or Dad
Groom Travel 2:10 0:20 Hotel Entrance Groom & Driver
Groom Greet Guests at ceremony 2:30 0:30 Cathedral Groom

Bride & Groom Wedding Ceremony 3:00 1:00 Cathedral Officiating Minister

Bride & Groom Post Nuptial 4:00 0:20 Cathedral Photographer/Videographer /Event Staff
Bride & Groom Travel to Reception Venue 4:20 0:20 Manila Hotel Bride & Groom / Limo Driver
Bride & Groom Touch-ups 4:40 0:15 Holding Area/Green Room HMUA
Bride & Groom Going to the Reception Hall 4:55 0:05 Grandballroom A Event Staff
 Let's say, Ceremony starts @ 3PM
Notes
checklist, run of show (technical script)