Introduction to Project Management

Avneet Mathur
avneet_mathur@hotmail.com

What is a Project?
y A project is a temporary endeavor undertaken to

produce a unique product or service
Characteristics of Projects Unique

Temporary

Definitive beginning and end y Unique New undertaking, unfamiliar ground
y Temporary

Project Success Customer Requirements satisfied/exceeded Completed within allocated time frame Completed within allocated budget Accepted by the customer .

Project Failure Scope Creep Poor Requirements Gathering Unrealistic planning and scheduling Lack of resources .

y The purpose of project management is prediction and prevention. tools and techniques to meet the needs and expectations of stakeholders for a project. NOT recognition and reaction .What is Project Management y Project Management is the application of skills. knowledge.

Triple Contraint Time Quality Cost ost Scope .

.Triple Contraint y Increased Scope = increased time + increased cost y Tight Time = increased costs + reduced scope y Tight Budget = increased time + reduced scope.

Key Areas of Project Management y Scope Management y Issue Management y Cost Management y Quality Management y Communications Management y Risk Management y Change Control Management .

.Scope Management y Primarily it is the definition and control of what IS and IS NOT included in the project.

y Typically identified throughout the project and logged and tracked through resolution. time or quality Rope not thick . Issue« already impacting the cost.Issue Management y Issues are restraints to accomplishing the deliverables of the project.

Cost Management y This process is required to ensure the project is completed within the approved budget and includes: Resources people equipment materials Quantities Budget .

Quality Management y Quality Management is the process that insure the project will meet the needs ³conformance to requirements´ .Crosby ³fitness for use´ .Juran ³the totality of characteristics of an entity that bear on its ability to satisfy stated and implied need¶ .ISO 8402:1994 .

Communications Management y This process is necessary to ensure timely and appropriate generation. dissemination. collection. and storage of project information .

W t r .Risk Management y y Risk identification and mitigation strategy Risk update and tracking Risk« POTENTIAL negative impact to project Tr ±l w ti r . i i ilit .

Change Control Management y Define how changes to the project scope will be executed Scope Change Technical Specification Changes Schedule changes All changes require collaboration and buy in via the project sponsor¶s signature prior to implementation of the changes .

Project Life Cycle Initiation Phase Definition Phase Planning Phase Implementation Phase Deployment Phase Closing Phase .

Initiation Phase y Define the need y Return on Investment Analysis y Make or Buy Decision y Budget Development .

Definition Phase y Determine goals. methods. scope and project constraints y Identify members and their roles y Define communication channels. frequency and content y Risk management planning .

Planning Phase y Resource Planning y Work Breakdown Structure y Project Schedule Development y Quality Assurance Plan .

y Subsequent levels .represent 100% of the scope of their parent node .Work Breakdown Structure y For defining and organizing the total scope of a project y First two levels .define a set of planned outcomes that collectively and exclusively represent 100% of the project scope.

Implementation Phase y Execute project plan and accomplish project goals y Training Plan y System Build y Quality Assurance .

Deployment Phase y User Training y Production Review y Start Using .

Closing Phase y Contractual Closeout y Post Production Transition y Lessons Learned .

designed to analyze and represent the tasks involved in completing a given project y Gantt Chart .Project Management Tools y PERT Chart.popular type of bar chart that illustrates a project schedule .

Role of a Project Manager ‡ Project issues ‡ Disseminating project information ‡ Mitigating project risk ‡ Quality ‡ Managing scope ‡ Metrics ‡ Managing the overall work plan ‡ Implementing standard processes ‡ Establishing leadership skills ‡ Setting expectations ‡ Team building ‡ Communicator skills Process Responsibilities People Responsibilities .

Gantt Chart .

PERT Chart .

and only the work required. .Scope Management y Project Scope Management is the process to ensure that the project is inclusive of all the work required. y Primarily it is the definition and control of what IS and IS NOT included in the project. for successful completion.

y Issues are typically identified throughout the project and logged and tracked through resolution.Issue Management y Issues are restraints to accomplishing the deliverables of the project. y In this section of the plan the following processes are depicted: Where issues will be maintained and tracked y The process for updating issues regularly y The escalation process y The vehicle by which team members can access documented issues y .

Cost Management y This process is required to ensure the project is completed within the approved budget and includes: y Resource Planning . equipment. materials) and what quantities are necessary for the project y Budget y y y Budget estimates Baseline estimates Project Actuals .The physical resources required (people.

Quality Assurance.Quality Management y Quality Management is the process that insure the project will meet the needs via: y Quality Planning. and Quality Control y y y y Clearly Defined Quality Performance Standards How those Quality and Performance Standards are measured and satisfied How Testing and Quality Assurance Processes will ensure standards are satisfied Continuous ongoing quality control .

collection. Status Meetings and Issues Meetings to be implemented . dissemination. OSC. and storage of project information using: Communications planning y Information Distribution y Performance Reporting y y Define the schedule for the Project Meetings (Team. ESC).Communications Management y This process is necessary to ensure timely and appropriate generation.

Risk Management y y y Risk identification and mitigation strategy When\if new risks arise Risk update and tracking .

Schedule changes 3. Technical Specification Changes 4. Scope Change 2. Training Changes y All changes require collaboration and buy in via the project sponsor s signature prior to implementation of the changes .Change Control Management y Define how changes to the project scope will be executed y Formal change control is required for all of the following 1.

documentation planning and scheduling. with an additional Master's Degree in Computer Science and Networking from University of Missouri.Bio Avneet Mathur is currently CTO of Zeratec. Project Perfect sell Project Administrator software. scope. For more information on Project tools or Project Management visit www. Avneet holds an MBA in General Business Administration.com Project Perfect is a project management software consulting and training organisation based in Sydney Australia. They also created a technique for gathering requirements called Method H ¦. issues. as awarded by the Project Management Institute. Their focus is to provide creative yet pragmatic solutions to Project Management issues. which is a tool to assist organisations better manage project risks. and has been involved in IT for the last decade. He can be reached at avneet_mathur@hotmail. budgets. He is a Certified Project Management Professional.com. and sell software to support the technique.projectperfect. India. Inc. Kansas City.au . He also has a Bachelor's Degree in Computer Science from the Aurangabad University. USA..

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