Follow this Learning Outline as you read and study this chapter.
•The Manager: Omnipotent or Symbolic
• Contrast the action of manager according to the omnipotent and symbolic views. • Explain the parameters of managerial discretion.
•The Environment (cont’d)
• Describe the components of the specific and general environments. • Discuss the two dimensions of environmental uncertainty. • Identify the most common organizational stakeholders. • Explain the four steps in managing external stakeholder relationships.
The Manager: Omnipotent or Symbolic? • Omnipotent View of Management Differences in an organizations 'performance are assumed to be due to decisions and actions of managers Good managers anticipate change, exploit opportunities correct poor performance and lead their organization Managers are directly responsible for an organization’s success or failure. The quality of the organization is determined by the quality of its managers. Managers are held accountable for an organization’s performance yet it is difficult to attribute good or poor performance directly to their influence on the organization. The Manager: Omnipotent or Symbolic? • Symbolic View of Management Much of an organization’s success or failure is due to external forces outside of managers’ control The ability of managers to affect outcomes is influenced and constrained by external factors The economy, customers, governmental policies, competitors, industry conditions, technology, and the actions of previous managers Managers symbolize control and influence through their action In this view managers develop plans, make decisions and engage in other organizational activities to make sense out of random, confusing, and ambiguous situations Reality Suggests A Synthesis In reality, managers are neither powerful nor helpless and their decisions and action options are constrained Internal constraints come from the organization’s culture and external constraints come from the organization's environment
Exhibit 3–1 Parameters of Managerial Discretion
The Organizational Environment In an organization as an Open System----- An organization interacts with its environment as it takes inputs and distributes outputs for absorption External environment has the following impacts worldwide, For Example Skyrocketing in costs of food around the world is the biggest factor in runway demand Many Governments are trying to save megawatts of energy through renewable energy productions Systems are being automatic and they are now interconnected for exchanging information and data As these examples show, environmental forces play a major role in shaping a manager’s actions Defining the External Environment • External Environment Those factors and forces outside the organization that affect the organization’s performance. • Components of the External Environment (1) Specific environment: external forces that have a direct and immediate impact on the organization. (2) General environment: broad economic, socio- cultural, political/legal, demographic, technological, and global conditions that may affect the organization The Organizational Environment 1. Specific Environment “External forces that have a direct impact on manager’s decisions and actions and are directly relevant to the achievement of an organization’s goals”. An organization’s specific environment is unique to it Forces That Make Up A Specific Environment: 1. Customers An organization exists to meet needs and wants of its customers and they represent a potential uncertainty to an organization because their tastes are continuously changed 2. Suppliers Managers seek to ensure a constant flow of needed inputs at the lowest possible price and a limitation and delay in supply can constrain a manager’s decisions The Organizational Environment 3. Competitors All organizations either NPOs, NGOs and POs ------ have competitors Managers cannot afford to avoid or ignore competition For Example: PTV has completion with digital cable, satellite, DVDs and the internet----provide customers a broader choice 4. Pressure Groups Managers must recognize special-interest groups that attempt to influence the actions of organizations A manager should have information about environmental and human rights activists picketing, boycotting and threatening some organizations in order to managers to get change decisions For Example: Pressure by PETA on McDonalds Pressure by PALPA on PIA for improvements in incentives The Organizational Environment 2. The General Environment “It includes the broad economic, political/legal, sociocultural, demographic and global conditions that affect an organization”. This environment does not impact very much but a manger must consider them as they plan, organize, lead and control Forces That Make Up A Specific Environment: 1. Economic Conditions Interest rates, inflation, changes in disposable income, stock market fluctuations and the stage of the general business cycle are some economic factors that affect management practices When consumers income fall or when their confidence about job security declines, they will postpone purchasing anything that isn’t a necessity The Organizational Environment 2. Political/Legal Conditions Federal, State, Provincial and local laws, as well as global and other country laws and regulations, influence what organizations can and cannot do Organizations spend a great deal of time and money to meet such Governmental demands and these reduce managerial discretion by limiting the available choices For Example: Quota for disables and minorities, principles of good faith and dealings with employees by employers Besides this, political conditions and stability of a country where an organization operates and the attitudes that elected Governmental officials hold towards business also influences a manager’s decisions The Organizational Environment 3. Sociocultural Conditions Managers must adapt their practices to the chaining expectations of the society in which they operate As values, customs and tastes change, managers must also change For Example: The demand of more balanced life by the workers, organizations have had to adjust by offering family leave policies, flexible work hours and on-site child care facilities 4. Technological Conditions The most rapid change in general environment Technology has introduced the automated offices, electronic meetings, robotic manufacturing, lasers, integrated circuits, faster and more powerful microprocessors, synthetic fuels and new models of business Companies that have invested in technology have higher ROI such as google, GE, e-bay and Wal-Mart The Organizational Environment 5. Demographic Conditions Demographic conditions encompass trends in population characteristics such as gender, age, level of education, geographic location, income and family composition Changes in these conditions may constrain how managers plan, organize, lead and control Specific Age Cohorts in United States Depression Group (born 1912-1921) World War-II Group (born 1922-1927) Postwar Group (born 1928-1945) Baby Boomers Group (1946-1964) Generation X (born 1965-1977) Generation Y (born 1978-1994) Generation Y is of popular interest because its members are learning, working, shopping and playing in different ways The Organizational Environment 6. Global Conditions Managers are challenged by an increasing number of global competitors and markets as part of the external environment Globalization has impacted the way as mangers plan, organize, lead and control For Example By the end of this decade Nigeria will have larger population than that of Russia, Ethiopia than that if Germany and Morocco will have more people than Canada Exhibit 3–9 The External Environment How the Environment Affects Managers
There are two ways the environment affects
managers (1) Through the degree of Environmental Uncertainty (2) Thorough managing stakeholders relationships How the Environment Affects Managers 1. Assessing Environmental Uncertainty “The degree of change and complexity in an organization's environment is called Environmental Uncertainty”. Hence Environmental Uncertainty has two dimensions (a) Degree of Change (b) Degree of Complexity (a) Degree of Change Stable Environment: If components in an origination's environment change infrequently, its called Stable Environment A stable environment might be one in which there are no new competitors, few technological breakthroughs by current competitors, little activity by pressure groups to influence the organization and so forth e.g. Zippo Lighters have stable environment How the Environment Affects Managers Dynamic Environment: If components in an origination's environment change frequently, its called Stable Environment A dynamic environment is highly uncertain and unpredictable E.g. The recorded music industry faces a dynamic environment due to digital formats and music-downloading websites
When we talk about degree of change, we mean change that is
unpredictable and if change can be accurately anticipated, it’s not uncertainty that mangers must confront (b)Environmental Complexity The number of components in an organization's environment and the extent of the organization’s knowledge about those components When an organization has fewer competitors, customers, suppliers, government agencies and so forth, the less complex and uncertain it’s environment is Exhibit 3–11 Environmental Uncertainty Matrix
How the Environment Affects Managers (2) Managing Stakeholder's Relationships Stakeholders: Any constituencies in the organization’s environment that are affected by the organization’s decisions and actions The more obvious and secure the relationships among stakeholders, the more influence the managers will have over organizational outcomes Hence Stakeholders are influenced by an organization and influence on an organization in return These stakeholders include both internal and eternal stakeholders Mangers take inputs (resources) from External Stakeholders and as outlets for outputs (goods and services) Managing Stakeholder Relationships Why Manage Stakeholder Relationships? It can lead to improved organizational performance It’s the “right” thing to do given the interdependence of the organization and its external stakeholders Managers can manage Stakeholders relationships in following ways (a) Identify the organization’s external stakeholders (b) Determine the particular interests and concerns of the external stakeholders (c) Decide how critical each external stakeholder is to the organization (d) Determine how to manage each individual external stakeholder relationship Exhibit 3–12 Organizational Stakeholders