Presented by

SHAFAAT AHMED QURESHI

ICT/MIS Specialist GPP KP
 What is ERP?
ERP Software System
Short for enterprise resource planning, a business
management system that INTEGRATES all facets of the
business, including activities such as inventory control,
order tracking, delivery, budgeting, accounting, billing ,
customer service, financial needs.

SAP is leading software system that will INTEGRATE a

wide range of business functions.

06/25/21
ERP
What are Enterprise Resource Planning (ERP) Systems?
Incredibly large, extensive software packages used to manage
a firm’s business processes.
Standard software packages that must be configured to meet
the needs of a company
Database programs with the following functions:
 Input
 Storage/Retrieval

 Manipulation

 Output
28,610+ Tables in SAP

3
ERP
Who are the big ERP vendors?
SAP, the German
 Systeme, Anwendungen, Produkte in der
Datenverarbeitung, or
 Systems, Application and Products for Data Processing.

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)

Microsoft Great Plains, aimed at smaller companies
 SAP Business One is competing product

4
Why ERP
Integration

Best business practices

Standardization
Why not ERP?
Complexity

Cost

Inflexibility
SAP?
Company
Three IBM Engineers started 1970

SAP ERP Software package

R/2
R/3
 4.6c
 4,7

 ECC 6.0

 S4 HANA
SAP stands for:
Systems, Applications and Products in Data
Processing
The SAP R/3 architecture is based on a 3-tier
client/server principle
Presentation Server
Application Server
Database Server
 Central Database
(Storage of all data)

Access to Dataase:
(Read / Write data)

Database
Input / Output
of data to users

Processing of data
Application using application logic

Presentation of the
processed data to
the user
Presentation
SAP R/3 Enterprise
FI
Financial
Accounting

QM PS PM
Quality Project Plant
Mgmt. System Maint.

PP SD MM
Workflow Prod. Sales & Materials
Planning Distrib. Mgmt.

HR AM
Human Asset
Resources Mgmt.

CO
Controlling

10
SAP R/3 Enterprise FI
Financial
Accounting

QM PS PM
Quality Project Plant
Mgmt. System Maint.

PP SD MM
Workflow Prod. Sales & Materials
Planning Distrib. Mgmt.

HR AM
Human Asset
Resources Mgmt.

CO

SAP can use a

Controlling

number of
database programs
to actually store
the data.
HANA
Oracle
DB2
MSSQL
11
 Application
Application Server
Server USER PCs
USER PCs
Database
Server

Application Application
Server Server
Configuration
Configuration is the process of making standard
software fit your business. SAP, as an example, has:
Over 8000 configuration decisions
Data structuring
 Budgeting & Expenditure
Rewriting Code (Modifications)
 Not
recommended because of compatibility problems when
updated versions of the software are installed.
Customization
 Writing code at SAP-specified user exits
Third-party software solutions

Shafaat Ahmed Qureshi ICT/MIS Specialist GPP

KP 13
IFMIS
AG Budget Entry by
Server the District &
Expenditures Provincial
Entries by AG & Government
DAO

Finance
Server
Nothing is saved on your PC. Only things saved in our
Accounting Server in AG/AGPR Office, and they are saved for good.
What is a Client?

“A client is an autonomous unit in the R/3 System with

regard to commercial law, organization, and data.”

Client

 SAP AG
Data Types
Master Data
Data that is relatively stable
 Vendors, Cost Center, Fund Center , Profit Center
Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
 Budget Data, Releases data ,transfer data purchase orders,
Vendor payments

16
SAP System Landscape
Common Client Roles

CUST Development & Configuring of client settings and

Customizing creation of new functionality

QTST
Quality Assurance Functionality testing and
verification of configuration

PROD Production Productive activities and business

data
Sessions
An SAP session is a window in which the user may
perform a particular task.

A User may have up to nine sessions open at one

time.
Logging On – SAP GUI
 To log on to an R/3 system with the SAP Gui, you
need the proprietary SAP Gui (Graphical User
Interface) software loaded on your system and an
internet connection

Internet Connection
Account on PC with SAP Gui
SAP R/3 System
at hosting site

Shafaat Ahmed Qureshi ICT/MIS Specialist GPP KP

19
SAP GUI Configuration
 First, you need to tell the SAP Gui which system you
want to log into:

If you don’t have

any systems defined,
click on New

20
System Definition (provided by
UCC)
Connection Type

Text description (free)

Address of system (e.g.

sapd.umsystem.edu or IP
Address)

SAP Router usually

not required
System Number
Frequently 00, but not always

System ID e,g FDN, PSH,etc

21
Configured SAP Gui

Select System:
double-click or
Logon button

© 2008 by SAP AG. All rights reserved.

22
Logging On

Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Don’t worry about language—

English will default in

© 2008 by SAP AG. All rights reserved. 23

Logging On ...2

On the first time logging in to

a new account, you will have
to change the password—try
To remember your new
Password WITHOUT WRITING
IT DOWN!

Then a message or two

Then . . . .

© 2008 by SAP AG. All rights reserved. 24

Success !!

SAP Easy Access

•Master Data Entry
•Transaction Data Entry

© 2008 by SAP AG. All rights reserved.

25
Organizational Hierarchy
Provincial Governments
CGA 1. CGA(Controller General Accounts)

2. Khyber Puktunkhwa
N

3. Administration
N01

0101 4. Administration

0101015101 5. Establishment & Adm Services

DDO 6. Drawing & Disbursement Officer

6
Levels
Elements of NAM
1. Entity
2. Object
3. Fund
4. Function
5. Project
SAP Execution Reports
SAP execution reports refers to spending of
budget/Projects/Bills for accounting and payment
purpose. Every Department desires to watch and
monitor the execution of the
budget/Projects/Bills for smooth performance of
its function. SAP R/3 System provides reports that
facilitate entities to keep a check on their budget
spending.

06/25/21
Execution Report for Budget

06/25/21
Output of the Budget execution
Report

06/25/21
Development Budget Execution
Report Initial Screen

06/25/21
Project Execution Report

06/25/21
Execution Of Bill Status Report

06/25/21
Output of the Bill Status Report

06/25/21
 THANK YOU

06/25/21