Web Based Alumni Association Management

System for MWU

By Group 12
 Outline

 INTRODUCTION  Methodology and Tools

 Background of the project
 Statement of the problem
 Objective of the project
 Scope and limitation
project
 Significance of the project
 Project Management Technique
 Feasibility analysis
 Study of existing system
of the  The proposed system
System modeling

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 Introduction
 An Alumni are the assets of the institution.
 Alumni association is an association of graduates.
 It may organized around University or College.
 It build strong connection between organization and Alumnus.
 It simplifies the problem of communication.
 It works for the benefit of organization and Alumni.
 It may participate on charity and fund raising.
 Experience of Alumni may be shared for under graduated students.

3 By Group 12 06/27/2021
 Background of the organization
 MWU was established in Bale, Robe around 1999 E.C.
 It is about 430 km away from Addis Ababa.
 It has 46 undergraduate and 28 postgraduate programs.
 Deliverology is adopted to this University in 2008 E.C.
 It is mainly working on Alumni and capacity building.
 Student statistics and record also working on this area.
 MWU collect Alumni status by calling to them.

3 By Group 12 06/27/2021
 Statement of the problem
 Difficult in communication:
 More complex:
 Data redundancy:
 Man power:
 Security problem:
 Wastage of Resources(economic problem ):
 Maintainability problem:
 Scalability problem

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 Objective of the project
1.General objective
To develop Web Based Alumni Association Management System for Madda Walabu
University.
2. Specific objective
To understand the problem in the current system.

To propose alternative solutions.

To collecting data to accomplish the system.

To Document the problems that we are identify.

To design user friendly interface.

To develop a database that will be used by the system

To implement, test, deploy and maintain.


5 By Group 12 06/27/2021
 Scope of the project
The boundary of the proposed project is for MWU only.
 Admin can manage user accounts, search members, view
events and feedback.
 Deliverology can manage events; manage forum; search
members and chatting(messaging) with Alumni; receive
Alumni report; post tracer study form and view Alumni
detail.
 College Registrar Coordinator can create account for Alumni;
manage Alumni data; generate Alumni report; search
members and post news.
 Alumni can edit profile; view uploaded files, view forum
(tutorial) and events (news); search Alumni and chatting
(messaging) with each other and with Deliverology also.
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 Limitation of the project
2. Limitation of the project
Applicable only in English language.
It cannot work without internet

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 Significance of the project
 Easily access Alumni information in organized and centralized database.
 Avoid Alumni file missing and material wastage.
 Ensuring timely and efficient sharing of critical information within the
association.
 To minimize from more expenditure.
 Time consuming tasks should be reduced.
 Avoid the information gap between the university and its Alumni.

8 By Group 12 06/27/2021
 Methodology and Tools
1.Data collection methodology
• Interview:
• Practical Observation:
• Documents Analysis:
• Brainstorming:

9 By Group 12 06/27/2021
 Methodology and Tools
2. System analysis and design methodology
• System Analysis
• Design methodology:
Because:-
• Prototype model is quickly developed,
• easily modifiable and extendible.
• Technological solutions are identified early.
• It secures the user because of the steady and visible progress.
• There will be reappraise or rethink the design.
• It is relatively simple to eliminate useless features.

10 By Group 12 06/27/2021
 System development tools
1.Hardware
. requirement:
we will plan to uses the following hardware tools.
 Laptop and desktop
 Pen and paper-For drafting of idea
 Removal disk.
 Processor –Intel core i5.
 Printer –For printing document
 Hard disk-For storage of data
 Mobile phone-For taking photos

11 By Group 12 06/27/2021
 System development tools

2. Software requirement
 Language: PHP, CSS, HTML, JavaScript.
 Operating System: window 10
 XAMPP server-Have Apache server and Database server
 Sublime Text: For writing code
 Microsoft Word 2010:For documentation
 Microsoft PowerPoint: For presentation
 Data storage: PhpMyAdmin/MySQL
 Photoshop: For editing images
 Browser: Any latest browsers, i.e. Chrome, Firefox, Opera, IE.

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 Project Management Technique
1. Project Schedule

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 Project Management Technique
2. Project budget (cost breakdown estimation)
Items Quantity Unit price(in birr) Total price ( in birr)

Pen 5 10.00 50.00

Paper(A4) 2 pack 150.00 300.00

Flash(16GB) 2 250.00 500.00

Pc 2 12,000 24,000

Document Printing per page - 200.00 200.00

Others   1000 1000.00

Total     26,050.00

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 Project Management Technique
3. Project work break down structure
Process name Responsible person Deliverables/Excepted output
Introduction Jundi Introduction of the project
Background of the organization Tesfu Background of the organization
Objective of the project Mideksa Objective of the project
Statement of the problem Tesfu Statement of the problem
Scope and limitation of the project Abel Scope and limitation of the project
Methodology Tesfu Methodology used for the project
Feasibility study Jundi Feasibility study of the project
Beneficiary Mideksa Beneficiary of the project
Significance of the project Jundi Significance of the project
Phase and deliverable of the project Abel Phase and deliverable of the project
Work break down Jundi Work break down
Gantt chart Jundi Gantt chart
Problem of the current system Abel Problem of the current system By Group 12
Business rule identification Jundi Business rule identification
UML diagrams Jundi UML diagrams
Non-functional requirement Abel Non-functional requirement

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Functional requirement Mideksa Functional requirement
06/27/2021
Implementation All Software
 Project Management Technique
4. Risk analyses, identification, mitigation and monitoring
Risk analysis Degree of impact Risk identification Risk mitigation Risk monitoring

Lack of resources High Necessary resources like time ,pc, Using any resource wisely Use every resource effectively
and etc.

COVD 19 High We fear to gather methodology We can minimize its risk by keeping Doing by minimizing our member
social distance, wear mask etc. when we collect information

Virus Medium Software can be attacked by virus Scan file by using antivirus Use antivirus before attacking by
virus

Loss of data Low Suddenly deletion of data Having backup and restore data Carefully store files.

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 Feasibility analysis

Types of feasibilities we will include in our project

1. Operational feasibility
2. Technical feasibility
3. Economic feasibility
4. Schedule feasibility
5. Political feasibility

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 STUDY OF THE EXISTING SYSTEM

 Currently the system is partially manual system .

 Collecting Alumni status is by calling mobile phone.
 Training GC students on different situation is face to face.
 It has not an Alumni Association experience.
 Recording Alumni data is by manual and excel sheet.

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