Managing a Successful Business Project

Unit code D/508/0491

Unit type Core
Unit level 4
Credit Value 15

Presented by: Eng. Nasreen bin youness

June 2021
Essential Content
 LO1 Establish project amiss, objectives and timeframes.

 LO2 Conduct small-scale research, information gathering and data

collection to generate knowledge to support project.

 LO3 Present the project and communication appropriate

recommendations based on meaningful conclusions drawn from the
evidence findings and/or analysis.

 LO4 Reflect on the value gained from conducting the project and its
usefulness to support sustainable organisational performance.
What Is Project
A temporary endeavour undertaken to create unique product, service or
result. Project Management Institute )PMI)
 Types of Project

 Projects vary in size and complexity, and projects can be divided into:

 Revenue project

 Capital project
 Project aims & objectives
 A business aim is the overall target or goal of the business, whereas
business objectives are the steps a business needs to take to meet its
overall aims
The nature of project working

Project are effort to achieve objectives.

Projects have a start, a middle and an end.

Projects are different from operational activities which are performed regularly
over time.

In addition other issues such as managing risk, communication and dealing with
other people are key area of performance.
characteristics of a project:

Scope: defines what will be covered in a project.

Resource: what can be used to meet the scope.

Time: what tasks are to be undertaken and when.

Quality: the spread or deviation allowed from a desired standard.

Examples of projects include, but are not limited to:

Developing a new product, service or result.

Effecting a change in the structure, processes, staffing or style of an

organization.

Constructing a building, industrial plant, or infrastructure.

Developing or acquiring a new or modified information system ( hardware

or software)
Managing a project typically includes, but is not limited:

Identifying requirements

Addressing the various needs, concerns and expectations of the stakeholders in planning and
executing the project.

Setting up, maintaining, and carrying out communications among stakeholders that are active,
effective, and collaborative in nature.

Managing stakeholders towards meeting project requirements and creating project deliverables.

Balancing the competing project constrains, which include

Scope, Quality, Schedule, Budget, Resources, Risks.
Competencies of the project manager:

Knowledge… Refers to what the project manger knows about the project management.

Performance… Refers to what the project manager is able to do or accomplish while applying his or her project management knowledge.

Personal… Refers to how project manager behaves when performing the project or related activity.
 Interpersonal skills of a project manager

 Leadership  Conflict Management

 Team building  Coaching

 Motivation  Political and cultural awareness

 Communication  Negotiation

 Decision Making
 Trust Building
What Is Project Management ?
A Project management is application of knowledge, skills, tools and techniques
to project activities to meet project requirements.

Knowledge + Skills + Tools + Techniques

 Why Is Project Management Important?
 Leadership
Project management is important because it brings leadership and direction to
projects.

  Clear Focus & Objectives

Project management is important because it ensures there’s a proper plan for
executing on strategic goals.

  Realistic Project Planning

Project management is important because it ensures proper expectations are set
around what can be delivered, by when, and for how much.
 Quality Control
Project management is important because it ensures the quality of
whatever is being delivered, consistently hits the mark.

 Risk Management
Project management is important because it ensures risks are properly
managed and mitigated against to avoid becoming issues.

 Managing and Learning from Success and Failure

Project management is important because it learns from the successes and
failures of the past.
 Benefits of project management

 improve your chances of achieving the desired result

 gain a fresh perspective on your project, and how it fits with your
business strategy

 prioritise your business' resources and ensure their efficient use

 set the scope, schedule and budget accurately from the start

 stay on schedule and keep costs and resources to budget

 encourage consistent communications amongst staff, suppliers and clients

 satisfy the various needs of the project's stakeholders

 mitigate risks of a project failing

 increase customer satisfaction

 improve productivity and quality of work

 Project Life Cycle

 A project life cycle is the series of phases that a project passes through from
its initiation to it`s closure.
The phases are generally sequential, and their names and numbers are
determined by the management and control needs of the organization in the
project, the nature of the project itself, and it`s area of application.

Characteristic of the project life cycle:

All project can be mapped to the following generic life cycle structure:
 Starting the project
 Organizing and preparing
 Carrying out the project work
 Closing the project
Project Life Cycle
47 Project Management Processes
47 Project Management Processes
Initiation Project
Planning Project
Execution Project
Monitoring and Control
Project Closure