Employee Self Service (Ess) - Ep02: EP Training EP02, Nazih Kayyali (HP)

EMPLOYEE SELF SERVICE (ESS) – EP02
EP Training EP02, Nazih Kayyali (HP)

PLEASE SWITCH OFF
YOUR MOBILE PHONE
2 12/07/21
Course Prerequisites
 Basic knowledge of personal computer operation
 Basic Internet / Browser Skills
 Delegates attending this course must have passed the

relevant proficiency test associated with the courses SAP
Enterprise Portal Overview EP01.
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Course Objectives
 To gain understanding of main terms and definitions

of the Employee Self Service.
 To gain understanding of key business processes of

Employee Self Service Sub-Scenario, particularly with
relation to workflow activities.
 To be able to self execute and navigate in Employee

Self-Services ESS using the SAP Enterprise Portal EP
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Table of Contents
EP02-1
Employee’s Self-Service Concept
Scenario 1: Search an Employee
Scenario 2: Change own Data
Scenario 3: Salary Statement
Scenario 4: Skills Profile
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Table of Contents
EP02-2
Scenario 5: Training Center (Training)
Scenario 6 : My Booking (Training)
Scenario 7: Record Working Time
Scenario 8: Leave Request (Working Time)
Scenario 9: Time Statement (Working Time)
Scenario 10: Quota Overview
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Table of Contents
EP02-3
Scenario 11: Travel request (Travel Expenses)
Scenario 12: Travel Expense Report
Scenario 13: Access SAP BW Report (BW)
Scenario 14 : Access ERP with SAP WEB GUI
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Table of Contents
EP02-1
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Employee Self Services ESS (1)
 The Business Package for Employee Self-Service ESS integrates SAP

solution Employee Self-Service (ESS) into the Enterprise Portal.
 ESS is fully integrated with SAP 2005 thus taking full advantage of
SAP 2005 business logic and functionality.
 ESS lets employees create, display and change their own data in the
Enterprise Portal.
 By enabling employees to access their own data, HR processes are

standardized and simplified. As a result, employees in the Human
Resources Department can concentrate on other tasks of greater
strategic importance.
 Datssources
– SAP ERP (HR),
– Intranet/Internet
 Target Group
– Every User (Employees)
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Employee Self Services ESS (2)
 SAP ESS allows you to manage the flow of information within the
company.
 It gives employees access to all the information they need to

make decisions.
 Employees take responsibility for a broad range of their own data

and processes, including personal information and working time.
 Employees are empowered to take responsibility for their own

data, saving management time and money from different
administrative work.
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Overview Page: ESS in SAP Enterpreis Portals
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Overview Page: ESS in SAP EP
Employee Search (Who’s Who –

Address Book)
Benefits and Payment

(Print Salary Statement)
Career and Job (Display Skills

Profile)
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Overview Page: ESS in SAP EP
Working Time (Create Leave

Request, Time Statement, Quota
Overview, Team Calendar)
Personal Information (Address,

Family Member/Dependent,
Personal Data)
Travel and Expense (Travel

Expenses, Travel Request, Travel
Profile)
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Table of Contents
EP02-1
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Road Map: Request – Review – Confirmation
 In general ESS services provides a user friendly Guided

procedure for easy complete of a process
 User completes Request and goes to the next step
 The system displays the Review screen. (The user send the
request to the approver)
 The system generates success message
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1: Search an Employee (Employee Search )
 Employees can use this service to search for

employee data in the company address book. In
addition, employees can also maintain their own
data.
 The service comprises the following functions:

– Simple Search
You can search by first name and last name.
– Extended Search using various criteria
If you run a generic search, the system displays a hitlist
from which you can go directly to the employee’s
profile.
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1: Search an Employee (Employee Search)
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Demonstration and Exercises
Please refer to your Exercise Guide:
Scenario 1 – Search an Employee (Employee Search)
Please complete exercise number:

1
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Table of Contents
EP02-1
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2: Change own Data (Employee Search )
 Displaying and Updating Own Data

– Employees can edit thier communication and office data
directly in the ESS Service
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2: Change own Data (Employee Search )
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2: Demonstration and Exercises
Scenario 2 – Change own data (Employee Search)

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Table of Contents
EP02-1
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3: Salary Statement (Payments)
 Employees obtain one or more salary statements for

a selected period.
 The service is based on the salary statement created

using the salary statement created using the HR
Forms Editor.
 The salary statement is output as a PDF-based form.

Employees can print the salary statement from the
Web application or save it on their PC.
 Employees should have Adobe Acrobat Reader

installed on thier PCs to view PDF-Files
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3: Salary Statement (Payments)
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Scenario 3 – Salary Statement (Payments)

3
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Table of Contents
EP02-1
Scenario 3: Salary Statement (Payments)
Scenario 4: Skills Profile (Career and Job)
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4: Skills Profile (Career and Job)
 Employees in the Company using ESS can use this

service to display their own skills profile.
(Only display and NO edit will be possible for SEC
Employees)
 The service comprises input screens enabling the
following functions:
– Display skills that are currently valid
– Display skills that are no longer up to date (highlighted
specially)
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4: Skills Profile (Career and Job)
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Scenario 4 – Skills Profile (Career and job)

4
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Table of Contents
EP02-2
31 12/07/21
5: Training Center (Training)
 This Employee Self-Service enables employees to

view all of their bookings and the status of each
booking. With the required authorization, employees
can rebook or cancel bookings in this service or,
alternatively, submit rebooking or cancellation
requests for approval.
 Automatic approval workflows can be triggered when
requests for rebooking or cancellation are submitted.
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5: Training Center (Training)
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Scenario 5 – Training Center (Training)

5
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Table of Contents
EP02-2
35 12/07/21
6: My Booking (Training)
 This Employee Self-Service enables employees to

view all of their bookings and the status of each
booking. With the required authorization, employees
can rebook or cancel bookings in this service or,
alternatively, submit rebooking or cancellation
requests for approval.
 Automatic approval workflows can be triggered when
requests for rebooking or cancellation are submitted.
 Employees can appraise events they have attended in
this service.
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 A list is displayed with details of the employee’s booking

operations. This includes the status per business event:
– Attendance requested
– Booked
– Canceled
– Rebooked
– Booked on waiting list
– Attended
– Requested booking
– Current booking
– Cancellation requested
– Business event canceled
– Takes place today
 At the end of the list, the total event costs accrued, split by
currency, are displayed
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Scenario 6 – My Booking (Training)

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Table of Contents
EP02-2
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7: Record Working Time (Working Time)
 This Web application enables employees to record

their working times
 It is connected to a approval procedure by thier

Managers in MSS.
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7: Record Working Time (Working Time)
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Scenario 7 – Record Working Time (Working Time)

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Table of Contents
EP02-2
44 12/07/21
8: Create a Leave request (Working Time)
 This function enables you to control the processing of

leave requests and other absences.
 The function comprises the entire leave request

process. The process starts with the creation of a
leave request and the processing of it before it is
finally posted to the backend system.
 The interfaces used by employees and managers

when they process leave requests are ESS Services
that belong to Employee Self-Service (ESS) and
Manager Self-Service (MSS).
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8: Create a Leave request (Working Time)
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Scenario 8 – Create a Leave request (Working Time)

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Table of Contents
EP02-2
48 12/07/21
9: Time Statement (Working Time)
 Employees can use this service to view their time

statements for the periods defined by the company
or department concerned
 Employees can use this service to display their time

statements for any period they require
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9: Time Statement (Working Time)
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Scenario 9 – Time Statement (Working Time)

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Table of Contents
EP02-2
52 12/07/21
10: Display Quota Overview (Working Time)
 This ESS Service enables employees to check their

time credits, such as leave and time-off entitlements
 It provides them with information to help them plan

their leave and information about the deduction
periods of their time accounts.
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10: Display Quota Overview (Working Time)
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Scenario 10 – Quota Overview (Working Time)

10
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Table of Contents
EP02-3
56 12/07/21
11: Create Travel request (Travel Expenses)
 Employee can create a Travel request before

attending a business Trip; this will require the
Approval of their Managers.
 This will start a Workflow in the SAP ERP System, the

Travel request requires the Approval of the Manager
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11: Create Travel request (Travel Expenses)
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Scenario 11 – Create Travel request (Travel Expenses)

11
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Table of Contents
EP02-3
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12: Travel Expense Report (Travel Expenses)
 Employees use this service to create reports for their

travel expenses.
 They can transfer data from travel requests or travel

plans, and assign existing credit card receipts to the
expense report.
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12: Travel Expense Report (Travel Expenses)
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Scenario 12: Travel Expense Report (Travel Expenses)

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Table of Contents
EP02-3
64 12/07/21
13: Access SAP BW Report (BW Reporting)
 The Role BW Reporting will be assigned to only HR

and Finance Key users so they can launch Reports for
Area of their Jobs or Departments
 HR and Finance Specialists can directly launch

specific SAP BW Reports assigned to their Portal
Roles depending on their Job Task and Position.
 BW Reports are directly launched from in SAP Portal

from the SAP BW System as WEB Reports (in
Browser)
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13: Access SAP BW Report (BW Reporting)
SAP Business Warehouse

(BW) Reports as WEB
Reports
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Scenario 13 – BW Reports (BW Reporting
For HR and Finance)

13
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Table of Contents
EP02-3
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14: Access SAP ERP with SAP WEB GUI
 The SAP WEB GUI deliver an easy and web based

access to the SAP ERP System
 It is based on the SAP Standard Windows GUI
 Employees can launch the SAP ERP WEB GUI directly

from the SAP Portal.
 Users will only access ERP Reports they are

authorized for in SAP ERP System.
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14: Access SAP ERP with SAP WEB GUI
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Scenario 14 – Access SAP ERP with SAP WEB GUI

14
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Any Questions
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Course Summary
 You should now:

– Have an overview of the concepts of Employee Self-services
– Be able to navigate in the ESS Area Pages and Sub Areas
– Be able to execute various ESS Services in SAP Enterprise Portals
73 12/07/21
Conclusion and SAP Help
 Contact your local Site Technical Support Team if

– you experience technical problems
– you experience printer problems
– your used-id is locked
– you have forgotten your password
 Contact your local Site User Administrator if

– a new user needs to be created
– you experience authorizations problems
• Use transaction /NSU53 to get detailed info about your
authorization problem. Save this and send it to your local Site
User Administrator
 Find training materials and more information on the

Nebras Education and Training website:
http://
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75 12/07/21

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EMPLOYEE SELF SERVICE (ESS) – EP02

EP Training EP02, Nazih Kayyali (HP)

YOUR MOBILE PHONE

 Basic knowledge of personal computer operation

 Basic Internet / Browser Skills

 Delegates attending this course must have passed the

 To gain understanding of main terms and definitions

 To gain understanding of key business processes of

 To be able to self execute and navigate in Employee

Employee’s Self-Service Concept

Scenario 1: Search an Employee

Scenario 2: Change own Data

Scenario 3: Salary Statement

Scenario 4: Skills Profile

Scenario 5: Training Center (Training)

Scenario 6 : My Booking (Training)

Scenario 7: Record Working Time

Scenario 8: Leave Request (Working Time)

Scenario 9: Time Statement (Working Time)

Scenario 10: Quota Overview

Scenario 11: Travel request (Travel Expenses)

Scenario 12: Travel Expense Report

Scenario 13: Access SAP BW Report (BW)

Scenario 14 : Access ERP with SAP WEB GUI

Employee’s Self-Service Concept

Scenario 1: Search an Employee

Scenario 2: Change own Data

Scenario 3: Salary Statement

Scenario 4: Skills Profile

 The Business Package for Employee Self-Service ESS integrates SAP

 By enabling employees to access their own data, HR processes are

 It gives employees access to all the information they need to

 Employees take responsibility for a broad range of their own data

 Employees are empowered to take responsibility for their own

Employee Search (Who’s Who –

Benefits and Payment

Career and Job (Display Skills

Working Time (Create Leave

Personal Information (Address,

Travel and Expense (Travel

Employee’s Self-Service Concept

Scenario 1: Search an Employee

Scenario 2: Change own Data

Scenario 3: Salary Statement

Scenario 4: Skills Profile

 In general ESS services provides a user friendly Guided

 Employees can use this service to search for

 The service comprises the following functions:

Please complete exercise number:

Employee’s Self-Service Concept

Scenario 1: Search an Employee

Scenario 2: Change own Data

Scenario 3: Salary Statement

Scenario 4: Skills Profile

 Displaying and Updating Own Data

Please complete exercise number:

Employee’s Self-Service Concept

Scenario 1: Search an Employee

Scenario 2: Change own Data

Scenario 3: Salary Statement

Scenario 4: Skills Profile

 Employees obtain one or more salary statements for