Engineering Project

Management

MS-324
Room 24 11:45-02:45
PEOJECT MANAGERS
 Careers in Project Management
• Increased demand – 22 million project management
job openings every year
• High paychecks –Average annual salary of a Project
Manager is $72,324.
• Associated with almost all industries –Almost every
industry is in constant need of proficient project
managers.
• Career at its best –Project Management
Professionals are in huge demand across industries,
the opportunities never cease
• Constant learning – Project managers are always
learning and enhancing their skills.
PM Oriented Industries
• Manufacturing
• Construction
• IT
• Utilities
• Finance
• Business
• Oil & Gas
 The demand for PM Professionals
• Demand for Project Management Professionals is at an all-
time high. Whether one works in Information Technology,
healthcare, manufacturing, sales, construction or energy –
all sectors require experts in project management.
• Job opportunities for Project Management Professionals
are continuously growing at a rate of 1.5 million new
opportunities every year.
• As per PMI, by 2027, project management employees in
seven project-oriented sectors is estimated to increase by
33 percent, which is equal to nearly 22 million new job
opportunities.
• Nearly 88 million project management employees will be
required by employers, by the year 2027.
 Who should learnProject Management?

• Project Managers
• Functional Managers
• Team Leads
• Project Executives
 PROJECT
• "piece of planned work or an activity that is finished over
a period of time and intended to achieve a particular
purpose“
• Tools
– time tracking,
– task automation workflows,
– Gantt chart,
– document management and
– task collaboration tools, such as
• group chat and
• video conferencing
• Project management may well be the career
where technical, business, and people
skills routinely intersect. To become a
good project manager, technical skills are
must-haves. You need full proficiency in the
tools (such as project management software)
and techniques (such as the Agile framework)
of the trade.
 PROJECT COLLABORATION
{Time is money and nothing is faster than real time}
• Activity stream
• Instant messaging
• Group chat
• Video conferencing
• Comments
• Mentions
• Tags
• Tasks of Manager
– write emails
– have face to face meetings
– communicate on Slack, JIRA, Confluence
– make phone calls
– sit down with team members
– plan and run workshops
– go to clients’ offices
– present decks
– write reports
– hold restrospectives
– define a project process
– make numerous Google Sheets
– drink a lot of coffee
• And it goes on… Obviously, this list shows you that the job is varied—
you often feel you have a million different things to do at once. I think
multitasking has become ingrained in me! I still mix up either running
projects myself or managing other PMs running projects, as I still like to
 Project Management
Training & Certification
Courses
 Certification

• Certification is seen as a method to measure

demonstrated ability in managing projects.
There are several project management
certifications in the market.
Quality of Competitive management world
depends upon management skills and arsenal
to meet the demands of global projects.
PMI® provides comprehensive certification
programs for project managers across various
levels of skill and education.
Array of PM certification training courses to grease
the wheels of aspiring project managers.
• Project Management Professional (PMP)® 
• Certified Associate in Project Management (CAPM)® 
•  PMI Agile Certified Practitioner (PMI-ACP)® 
• CSM (Certified Scrum Master) –Designed to lead teams that
work with Scrum, an agile framework used to carry out
complex projects.
• PRINCE2 Foundation/PRINCE2 Practitioner 
– PRINCE stands for PRojects IN Controlled Environments.
– Is a project-based management method that allows a professional
to deliver a project with clear templates, processes and steps.
– The PRINCE2 Foundation certification is an entry-level certification
that imparts knowledge about the basic project management
terminologies and methodologies
– PRINCE2 Practitioner is the next level to the PRINCE2 Foundation.
Benefits of Project Management Certifications

• Greater efficiency
• Boost in confidence
• Knowledge validation
• Demonstrate a desire to grow
• Inculcate leadership skills
• Consistent delivery
• Customer satisfaction
• Application of a fresh perspective
• Higher Pay
What are the core
competencies of a
successful project
manager?
•A project may be
• well conceived and adequately financed,
• the resources may be specialists, and
• consultants may be highly experienced,
• but if the efforts of all the participants are
not skillfully coordinated and managed,
• the project may overrun the budget,
• fail to meet the schedule,
• or fall short in functional and technical quality.
•The larger and more complex the project, the
more critical this overall management function
becomes.
 Survey
• Survey (human research) In research of
human subjects, a survey is a list of questions
aimed at extracting specific data from a
particular group of people. Surveys may
be conducted by phone, mail, via the internet,
and sometimes face-to-face on busy street
corners or in malls.
• A survey is a way of collecting information that
you hope represents the views of the whole
community or group in which you are
interested.
 WHAT ARE SURVEYS?
• Case study surveys, which collect information
from a part of a group or community, without
trying to choose them for overall
representation of the larger population. You
may need to conduct several of these before
you get a sense of how the larger community
would respond to your survey. Case study
surveys only provide specific information
about the community studied.
 WHAT ARE SURVEYS?
• Sampled surveys, which are the type we'll be focusing on in
this section, ask a sample portion of a group to answer your
questions. If done well, the results for the sample will reflect
the results you would have gotten by surveying the entire
group. For example, let's say you want to know what
percentage of people in your county would make use of an
adult literacy program. Getting every person in a county with
10,000 people to fill out a survey would be a huge task. Instead
you decide to survey a sample of 500 people and find out what
they think. For the sample to accurately represent the larger
group, it must be carefully chosen. We'll speak to that later in
this section.
 WHAT ARE SURVEYS?
• Census surveys, in which you give your survey
questionnaire to every member of the
population you want to learn about. This will
give you the most accurate information about
the group, but it may not be very practical for
large groups. A census is best done with
smaller groups -- all of the clients of a
particular agency, for example, as opposed to
all of the citizens of a city.
HOW DO YOU PREPARE A SURVEY?
• DECIDE ON THE PURPOSE OF THE SURVEY.
• If you have decided to do a survey, you must
first be sure exactly why you're doing it. What
questions do you want to answer? Is it to get a
general idea of the demographics of your
area? To find out what people think about a
particular issue or idea? Or is there another
reason you're considering a survey?
DECIDE WHOM YOU WILL SURVEY.
The next step is finding out who has the
answers to your question or questions. In
other words, it's time for you to determine
your audience -- the people who can best
answer the questions your initiative needs to
ask. Who will you survey? Is it the general
public? The current program beneficiaries?
People in a specific neighborhood or segment
of the community? Potential members?
 Guidelines for writing your survey
questions:
• Place easier questions first
• Address sensitive issues as discreetly and
sensitively as possible
• Avoid words that provoke bias or emotional
responses
• Use a logical order and place similar questions
together
INTERVIEWS AND PHONE SURVEYS
• Put together a team of interviewers. The people you
choose should be able to answer any questions
respondents might have, and if necessary they should be
people who can handle meeting diverse respondents.
People who work in the social sciences often have
interviewing experience.
• Train the interviewers to act as a team. They should all be
given the same information about the survey, its purpose,
and your organization or initiative to make sure that the
information they pass on to respondents is uniform.
INTERVIEWS AND PHONE SURVEYS
• For a phone survey, your sample can be as simple as
every fifth phone number in the white pages of your
local phone book, or you may need to work with a
survey consultant to get a phone list of a more
specific sample group.
• Phone interviewers should be polite, call during
reasonable hours (not at meal time and not too late
at night or early in the morning, etc.), and they
should all be consistently asking the same questions.
 What’s Wisdom of the Crowd?
• Wisdom of the Crowd happens in certain
situations when the aggregate opinion is much
better than most, or all individual answers.
– gather all team members, explain the problem to them
(without anchoring them to any solution), and ask
them to help you by generating ideas or finding the
best decision in a facilitated environment.
– Make sure you facilitate this workshop properly,
otherwise you’ll get Groupthink instead of Wisdom of
the Crowd.
Is visualizing the problem always a
good idea?
• Visualizing is an abstraction of the reality; we
are removing some elements and keeping some others.
– That makes it easier to solve the problem, but only if the problem
is caused by, or is related to, the elements that exist in this model.
• In other words, whenever you visualize something, you’re
keeping a group of possible solutions and rejecting another
group (usually much larger).
• What if the best solution is among those that you have
rejected and won’t be able to see because of the way you
have visualized the problem?
• You need to sense, to co-sense what's really happening in
order to be able to move towards a 'solution'.
• You need to sense, to co-sense what's really
happening in order to be able to move
towards a 'solution'.
PROJECT
MANAGEMENT
SKILLS MATRIX
As project managers, we’re
responsible for managing
work through the application
of knowledge, skills, tools,
and techniques to project
activities to meet the project
requirements
PMI definition of project management
concisely communicates the idea that
our jobs as project managers demand
that we possess varied
competencies, one of which is skills.
• Yes, we must be knowledgeable;
• yes, we must have the right tools;
• but critically, we must know how to
apply the right techniques to our
projects.
• Without the skills to apply what
we know is useless
• Having the right tools and
techniques – but without the
skill to put them to good use is
meaningless
 Technical skills and functional knowledge

Skill Name Description

Project Proficiency with commonly used
Management technology tools such as Microsoft
Software Project, Asana, and Trello

Project Ability to apply frameworks and

Management methodologies such as Agile and
Methodologies SCRUM throughout a project’s lifecycle.
and Frameworks

Reporting/Stakeh Coordinate with managers, clients and

older team members to set expectations,
Management deliverables, and objectives
Technical skills and functional knowledge
Skill Name Description
Team Building/ Build and lead a team of people with different skill
Management sets towards a unified goal by guiding each member
to complete their unique deliverables on time.

Resource Formulate and implement a strategy on how project

Planning and objectives can be met efficiently in the right
Management sequence, by a group of people with unique skills
within project constraints (time, budget, quality,
etc.)

Time Ability to 1) accurately map out talent resources,

Management/ tasks, and dependencies; 2) make timeline
Scheduling estimates and set specific and general schedules;
and 3) keep everyone up to speed.
Technical skills and functional knowledge
Skill Name Description

Cost Assessment/Budget Achieve cost efficiencies by optimizing work hours and

Management establishing rationale for key procurements and other
expenses.

Review/Monitoring Track overall project and individual stakeholder progress

throughout the project lifecycle, resolving conflicts and
optimizing gains along the way

Conflict Management Fix project discrepancies, overlaps, stalled workflows, and

other issues due to internal roadblocks or unforeseen
and Resolution external setbacks. Help address interpersonal conflicts
among team members.

Policy Knowledge An adequate grasp of the regulatory regime governing the

sector, including health, safety, business best practices, and
environment.
 Business management and soft skills
Skill Name Description
Leadership Enable, motivate, and inspire the team to meet
deliverables within project constraints by
demonstrating commitment, expertise, confidence,
genuine concern, and ability to help everyone solve
challenges and achieve goals.
Business Use the right language, tone, and storytelling
Communications techniques when communicating, describing, or
explaining issues over email, chat, reports,
presentations, and other forms and channels of
communication. Generate the right impact or
response from specific audiences (team members,
managers, clients, vendors, other stakeholders).
Collaboration/ Establish a collaborative culture where people with
Relationship unique personalities and skills happily work
building together towards a unified goal.
Business management and soft skills
Skill Name Description
Decision- Make prompt, informed, and fact-
Making based decisions for the good of
the project
Accountability Embrace ownership of and
accountability for the project.
Problem Assess issues from different
Solving/Critical vantage points and formulate the
Thinking best solution in addressing specific
challenges.
Business management and soft skills
Skill Name Description
Active Practice active listening to glean
Listening insight and truly understand the needs
or message of all project stakeholders.
Negotiation Apply the appropriate framework
(SWOT, risk-reward, etc.) to arrive at a
best-case scenario for all parties
involved.
Research/ Fill knowledge gaps through active
Information research or by directly engaging
Gathering resource persons.
 Personality Traits
Skill Name Description
Commitment/ Motivation/ The project manager owns the project and should be the
Drive person with the highest level of commitment and motivation
to see it through from start to finish

Goal-Orientedness No one can become a decent project manager without a

personality that places tremendous value on outcomes,
objectives, and results. Project managers should be focused
on the goal and the most efficient route to get there.

Confidence Project managers should exhibit process mastery with

confidence and humility. Bragging, bullying, and bossing
around don’t work.
 Personality Traits
Skill Name Description
Open- Because continuous learning and self-improvement are
mindedness/ integral to project management, practitioners should
Trainability be open to new technologies, approaches, and
experiences.
Adaptability/ Workplaces, workflows and project development
Proactivity practices rapidly change over time. Hence, project
managers should possess the required agility to nimbly
adapt to different situations and make proactive
adjustments when necessary.
Inclusivity/ The workplace is becoming more global and more
Sociability diverse in terms of gender, race, ethnicity, and other
demographics. As such, project managers should
embrace everyone in the team and help nurture a
culture of fairness, diversity, and inclusivity.
KEY TAKEAWAYS FOR
JOBSEEKERS IN THE
PROJECT
MANAGEMENT FIELD:
• A project is a unique and temporary
undertaking that is defined via a specific scope,
timeline, budget, quality standards, and a set
of desired outputs, outcomes, or benefits. A
project is often contrasted with “normal,” “as
usual,” or “ongoing” business operations to
describe or distinguish its nature. For example,
corporate finance is a “business-as-usual”
operation while the development of a mobile
financial app for Android devices is a project.
• Project management refers to the systematic
application of frameworks, processes, tools,
and techniques to achieve the desired
outcome for a project within a set of
constraints such as quality, budget, and
schedule. It covers strategic planning, resource
allocation, process administration, overall
monitoring, risk management, documentation
and reporting.   
• With a projected job growth of 33% through
2027, a career in project management faces
much-better-than-average outlook compared to
other occupations.
• Project managers are in demand across many
industries as the project-based approach to
doing business becomes more widespread. While
project management has reached high maturity
levels in IT and construction, industries with the
greatest current demand  include healthcare,
telecommunications, manufacturing, and energy.
• Project management ranks among the highest-
paid careers, with well-experienced practitioners
typically bringing home six-figure salaries.
• Because it is radically goal-oriented and requires
collaboration with people of diverse
backgrounds, project management is among the
most fulfilling and satisfying career paths.
Success (or failure) of each project has a palpable
impact not only on the company’s bottom line
but also on its morale and culture. 
• Success in project management requires a range of
diverse skills spanning technical, strategic, business
management, and leadership competencies.
Examples of project management skills include
negotiation, team-building, and technical proficiency
in tools such as Microsoft Project, Asana, 
PowerPoint, Slack, and Trello.
• Project management takes its practitioners on a
path of continuous learning, training, and skills
development. Moreover, most skills learned in
managing projects for one sector are easily
transportable to other fields and industries.
• Certifications matter. Project managers with
accredited certifications outearn non-certified
practitioners by 20% on average.  
• Like sales, a successful stint in project
management is considered a stepping stone
towards executive leadership in many global
companies. Simply put, if you are a successful
project manager, then you have bragging
rights to claim that you "literally get things
done” pretty much all the time.
 Planning Skills
• Ability to organize tasks in the right order, to hit the right
outcome at the right time is a major part of our jobs as
project manager
• Proper planning means everything from meta to micro.
– Create great meeting plans, 
– Statements of work, 
– Estimates, 
– Timelines, 
– Resource plans and 
– Briefs, to the more mundane –
• Planning out your day, who you’re going to talk to first,
and how you are going to make time to keep your status
documents up to date. Planning is all about finding ways
• The project management planning skill to
master is planning to the extent that you’re
always ten steps ahead and always know
‘what’s next’. That means not only for
success but for the disasters too. As a skilled
project manager, you’ve always got a plan up
your sleeve.
 How strong are your project management
competencies?

• It’s easy to see why the appeal of a project

management career can be very strong. The
demand is high, the outlook is good, and the
pay is head-turning. Job satisfaction,
relevance, corporate impact, and self-worth
similarly score very high on just about any
metric.  
• But project management is not for everyone. This
skill-intensive role fits people who actively seek out
learning opportunities so they can discover new
things, improve competencies and build their skill
sets over the course of their career.
• If you are that person — someone who likes to get
things done and embark on a journey of continuous
learning — then nothing is stopping you from
becoming the best project manager you can be.   
• https://www.goskills.com/Course/Project-Manage
ment-Basics
• https://www.goskills.com/Project-Management/Ar
ticles/Best-project-management-blogs