Standard Forms Used

For the Liquidation and

Procurement Processes
of (MOOE) Allocation of
Schools
What is MOOE? Maintenance and Other Oper
ating Expenses (MOOE)
 

is the allocated funds for

public elementary and
secondary schools that can
be spent on activities and
necessities (i.e. electricity
and water) that support
learning programs and help
maintain a safe and healthy
environment in schools.
Various forms used in the
liquidation of MOOE

✔ Purchase Request (Appendix 60)

✔ Purchase Order (Appendix 61)
✔ Inspection & Acceptance Report (Appendix 62)
✔ Disbursement Voucher (Appendix 32)

3
 OTHER FORMS

Request for Quotation ❑ Abstract of Proposal

/ Canvass Form ❑ BAC Resolution
❑ Notice of Award

4
 PURCHASE REQUEST
DISBURSEMENT
VOUCHER

CANVASS FORM

INSPECTION & BAC / AWARD

ACCEPTANCE REPORT

PURCHASE ORDER

10
 PURCHASE REQUEST
6

PREPARED BY:
SCHOOL PROPERTY CUSTODIAN / END USER

APPROVED BY:
SCHOOL PRINCIPAL
11
CANVASS / REQUEST FOR QUOTATION
7

PREPARED BY:
SCHOOL LIQUIDATOR

CANVASSED BY:
CANVASSER
12
 What is the “Approved Budget
for the Contract” or the ABC?
The ABC is the budget for the contract duly approved by the Head
of the Procuring Entity (HOPE), as provided for in:
❑ The GAA and/or continuing appropriations, in the
case of NGAs;
❑ The corporate budget for the contract approved by
the governing board, pursuant to E.O. No. 518,
series of 1979, in the case of GOCCs and GFIs; and
R.A. No. 8292, in the case of SUCs; or
https://www.gppb.gov.ph/
downloadables/forms/GP
❑ The budget approved by the Sanggunian in the case M%20-%20Vol.2.pdf
of LGUs.
4
 BAC DOCUMENTS
12

PREPARED BY:
SCHOOL LIQUIDATOR / BAC SECRETARIAT

SIGNED BY:
BAC CHAIRPERSON & MEMBERS
18
❑ Abstract of Proposal

4
❑ BAC Resolution
❑ Notice of Award

4
 PURCHASE ORDER
13

PREPARED AND SERVED BY:

SCHOOL LIQUIDATOR

APPROVED BY: CERTIFIED BY:

HOPE / SCHOOL SENIOR
PRINCIPAL BOOKKEEPER 21
 INSPECTION AND ACCEPTANCE REPORT
14

PREPARED BY:

SCHOOL LIQUIDATOR

INSPECTED BY: ACCEPTED BY:

INSPECTORIATE TEAM PROPERTY CUSTODIAN

22
 DISBURSEMENT VOUCHER
15

PREPARED BY:
SCHOOL LIQUIDATOR

DV SIGNATORIES

SENIOR BOOKKEEPER SCHOOL PRINCIPAL

23
CHECK & ACIC ISSUANCE
16

PREPARED BY:
DISBURSING OFFICER

SIGNATORIES

DISBURSING OFFICER
SCHOOL PRINCIPAL
24
CHECK PAYMENT

SERVED BY:

PURCHASER

25
26
 PURCHASE REQUEST
DISBURSEMENT
VOUCHER

CANVASS FORM

INSPECTION & BAC / AWARD

ACCEPTANCE REPORT

PURCHASE ORDER

27
THANK YOU

RHODORA R. LAHOYLAHOY, MPA

09167740717

rhodoralahoylahoy@gmail.com