Minutes

Of
Meeting
 Introduction
Meeting minutes are notes that are recorded during
a meeting. They highlight the key issues that are
discussed, motions proposed or voted on, and activities
to be undertaken. The minutes of a meeting are usually
taken by a designated member of the group. Meeting
minutes are the written or recorded documentation that
is used to inform attendees and non attendees of the
happenings during a meeting.
 Important points include in
Minutes of Meeting
 Names of Participants
 Main Agenda
 Decisions made in meeting
 Follow-up actions committed by Participants
 Final dates for completion of commitments
 Important things and documentation for
future reviews
 Steps of Meeting
There are three steps including in a
meeting:

Before the Meeting

During the Meeting
After the Meeting
 Before the Meetings
 Meetings purpose
 Date and time of meeting
 List of attendees
 Meeting leader
 Target of the meeting
 Decision made
Collect Information from the leader of the meeting so that you cannot
scramble to understand what’s going on.

What’s going on?

 During the Meeting

Check the Name of Attendees.

Ask leader to introduce you to the other members
of meeting.
Don’t try to record the notes in detail.
Focus on the main points discussed meetings
Note the task and decisions taken in the meeting.
If you are not clarify with the meeting task then
clarify it by your meeting leader.
 After The Meeting
 Add your comments to the decisions taken in the
meetings.
 Add information to the task. When it is fresh in your
mind.
 Don’t note the main points in chronological order. It may
not work.
 Write in a same tense throughout.
 Avoid using people’s name because it is business
documents.
 Avoid inflammatory or personal observations.
 Don’t rewrite their intent or try to summarize them.
 Why Meeting Minutes Matter

 Meetings minutes are important.

 Capture essential information, decisions and assigned
actions of a meetings
 You understand what have been discussed in the
meeting with clarification.
 Meeting minutes are not exact recording of everything
what have happened during a meeting session.
 You understand the topic for future meetings.
 You will better understand the etiquettes of the meeting.
 Regards
Presented By:
Moqeet Ali (group leader)
Hussnain khan
Talal Ahmad
Muhammad Abdullah
Muzammil Rafique
Fawad Khan