HRIS NEEDS

ANALYSIS
(Chapter 4)
PURPOSE OF NEEDS ANALYSIS

To collect and document information related to

making changes connected to

Current system performance issues

The introduction of a new system,
application, task or technology
Any opportunities perceived to benefit the
organization
POTENTIAL COSTS OF NOT
PLANNING AND CONDUCTING A
THROUGH NEEDS ANALYSIS
POTENTIAL COSTS OF NOT
PLANNING AND CONDUCTING A
THROUGH NEEDS ANALYSIS

Custom additions to the HRIS may be required

to fill needs after implementation that were not
properly identified during the need analysis.

 Scope Creep: New but unneeded,

functionality is the erroneously added to the
system increasing the time and cost of
implementation
5 MAJOR STAGES OF AN
EFFECTIVE HRIS NEEDS
ANALYSIS
Stage 1: Needs Analysis Planning
Stage 2: Observation
Stage 3: Exploration
Stage 4: Evaluation
Stage 5: Reporting
Stage 1: NEEDS
ANALYSIS PLANNING
There are four major activities in this stage:

1.Organize the Needs Analysis Team

2.Determine Manager’s Role
3.Define the Goals
4.Determine Tools and Techniques to be
Used
Stage 2: OBSERVATION
There are six major steps in this stage:

1.Analyze the Current Situation

2.Define the Needs
3.Identify Performance Gaps (check figure 4.2)
4.Classify the Data
5.Determine the Priorities
6.Review with Management
Stage 3: EXPLORATION
Stage 3: EXPLORATION
Stage 4: EVALUATION
Stage 4: EVALUATION
Stage 4: EVALUATION
Stage 5: REPORTING
Stage 5: REPORTING
Stage 5: REPORTING

Sample Report Outline

5.Functional Requirements
5.1 Function 1
5.1.1 F1 Description
5.1.2 F1 Requirements
5.2 Function 2
5.2.1 F2 Description
5.2.2 F2 Requirements
5.3 Etc.
Thanks!