Professional Documents
Culture Documents
Controls & Planning Start-Up Meeting
Controls & Planning Start-Up Meeting
Start-Up Meeting
<Project No. / Project Name>
House Keeping
2. Function
3. Business
Key Accountabilities
Key Accountabilities
1. C&P Business Owner
2. C&P Leader
■ All tenders and contracts will develop and maintain a Level 3 Integrated Master
Program (L3 IMP). Integrated Master Program’s are to be cross-functional and
inclusive of the full scope of works. The Integrated Master Program shall be
substantiated by a Basis of Schedule document that captures the key
determinants of the program.
■ All tenders and contracts will develop a Level 1 Summary Schematic Program
(SSP) to communicate the overall project execution strategy as captured in the
L3 IMP.
Controls & Planning Business Standard
Minimum Program Requirements
■ The L3 IMP will be developed and maintained using Primavera P6**. Summarised Master
■ Use of Primavera P6 for the development and maintenance of Level 1, Level 4 and Level 5
programs is optional. Irrespective of the toolset used, alignment with the Integrated Master
■ Progress and performance against all programs is to be measured against a realistic and
achievable baseline. All performance measures are to be quantifiable, measurable and assessed
■ In all cases, programs are to be developed and maintained in accordance with the defined LCPL
Program Hierarchy and the associated Our Way process requirements and are to be cognisant of
SUMMARY
Integrated Master Program (IMP)
L3
RESPONSIBILITY: Planner
FORMAT: Bar Charts using Primavera P6 and Key Production Measure S-Curves / Histograms generated using
LEVEL 3
Primavera P6 / MS Excel
INTEGRATED TYPICALLY DEVELOPED BY: Planner in consultation with functional leads (e.g. Design, Procurement,
MASTER PROGRAM Construction).
construction
LEVEL 4 Construction Execution Program (CEP)
PROGRAM RELATIONSHIP: Planning parameters set by L3 IMP. May incorporate more aggressive
targets.
L4 RESPONSIBILITY: Execution Teams; FORMAT: Primavera P6 / MSP
TYPICALLY DEVELOPED BY: Functional leads (e.g. Design, Procurement, Construction), with
EXECUTION PROGRAMS support from Planner as required.
L5
set by L4 Execution Programs.
RESPONSIBILITY: SPE / Project Engineer
FORMAT: 4 Week Look Ahead (MS-Excel)
EXECUTION PROGRAMS TYPICALLY DEVELOPED BY: Project Engineer(s), Site Engineer(s), Design Team Leader(s)
Tender C&P Lifecycle Process Flow Chart Delivery
– 1.1 Context
Plan Tender Program Peer Review Report
– Apply Business Standard
C&P Compliance Review Report
– Define Purpose &
Objectives
– 2.1 Develop Level 3 Master
Program Execute
– 1.2 Framework • Structures
– Define Roles and
Responsibilities
• Assumptions
• Work Calendars – 3.1 Level 3 Master Program
Control
– Define Measures • External Constraints • Measure Progress / Reforecast
• Execution Strategies • Review Basis of Schedule
• Activities & Logic
• Resource Assignments – 4.1 Level 3 Master Program
• Program Optimisation
– 3.2 Level 4 Program • Produce Performance Metrics
• Measure Progress / Reforecast
• Baseline Program • Analyse Performance Metrics
and Trends
– 3.3 Level 5 Program • Address Variances
– 2.2 Develop Level 4 Programs • Measure Progress / Reforecast • Identify Areas for Corrective
– 2.3 Develop Level 5 Programs
Action / Define Responses
- Increase resources
- Modify execution strategies
- Consider Alternatives
• Manage Change
– 4.2 Level 4 & 5 Programs
• Report Plan Percent Complete
• Report Schedule Variance
Updated: • Analyse Plan Complete and
• Integrated Master Program Schedule Variance
• Identify Areas for Corrective
Basis of Schedule • Schematic Summary Program Action / Define Responses
Integrated Master Program • Basis of Schedule
Controls & Planning Schematic Summary Program • Site Execution Programs
Management Plan Progress & Performance Reports
Detailed Site Execution Programs
■ Present Draft Purpose and Objectives for the Controls & Planning
Function (as captured in draft C&P Management Plan)
List Items as captured in draft C&P Management Plan: e.g.
Ensure that at all times a realistic & achievable program exists
Ensure project wide resource & program constraints are recognised & managed.
Group Session
Purpose & Objectives
Process Requirements
C&P Process Requirements
Requirements Aim
Group Session
C&P Process Requirements
■ Present draft Roles and Responsibilities for the Controls & Planning
Function (as captured in draft C&P Management Plan) and
overview of scope breakdown
List Items as captured in draft C&P Management Plan:
For Program Development, Execution and Control
Level Type Responsible Accountable Consult Inform
1 Schematic Summary <Enter Details> <Enter Details> <Enter Details> <Enter Details>
Program
2 Summary Reporting <Enter Details> <Enter Details> <Enter Details> <Enter Details>
Program
3 Integrated Master <Enter Details> <Enter Details> <Enter Details> <Enter Details>
Program
Present Draft Key Performance Measures for the Controls & Planning
Function (as captured in draft C&P Management Plan) and overview of scope
and critical work-fronts.
List Items as captured in draft C&P Management Plan
Key Performance Measure Program Level Unit of Measure
Group Session
Key Performance Measures
■ Review & Further Develop
– Draft Key Performance Measures
for Controls & Planning function.
Contractual Requirements
C&P Contractual Requirements
Present Contractual Requirements for the Controls & Planning Function (as
captured in draft C&P Management Plan)
List Items as captured in draft C&P Management Plan as referenced in
Commercial Risk Assessment (CRA) and/or Project Commercial Roadmap (PCR)
Present reporting Requirements for the Controls & Planning Function (as
captured in draft C&P Management Plan)
List Items as captured in draft C&P Management Plan
Internal
Report Requirement Program Level & By Whom Issued To
Frequency
i.e. Project, Branch,
Division
External
Next Steps
Next Steps