Tts Tipsforpresenters

Tech Sessions Tips for Presenters
Technology Training Services

http://techtraining.stanford.edu
(650) 723-4391
July 2009
STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

About the Tech Sessions
 Technology Training Services (TTS) puts a great deal of effort
into producing quality presentations at the Tech Express and
Tech Briefing drop-in seminars.
 Our clients expect high quality instruction, information, and

materials at these sessions -- and they get that!
 The keys to delivering quality sessions are marketing and

preparation.
 TTS is now filming Tech Briefings; if you do not wish your Tech
Briefing session to be filmed, please let us know. If you are OK
with filming your Tech Briefing, please fill out and electronically
sign the release form (http://ucomm.stanford.edu/release).
10/06/21 Tech Express & Tech Briefings Tips for Presenters page 2

Marketing the Presentation
 TTS announces upcoming sessions to techexpress@lists and
techbriefings@lists, through RSS feeds and SU Events.
 In addition, presenters often send email to their special interest

groups regarding upcoming presentations. They know their
potential audience best, and get a good response. TTS has a
template that can help you craft a such an email, or we can
send it on your behalf if you supply the email text and/or mailing
list.
 Provide a brief bio that we can use in our marketing and to

introduce you.
 If there are other ways in which TTS can help presenters market
your sessions, call us at 723-4391.

Preparing the Presentation
 Plan presentations ahead of time and know what materials and
equipment are needed. Let TTS know ONE WEEK in advance for
special requests.
 Contact TTS for a pre-presentation orientation (walk-through) of the
technology in the room, if necessary. To do a “dry-run” in Turing
Auditorium before your presentation, contact TTS at least one week
ahead.
 Create good visual aids. These can be PowerPoint slides or websites.
 Handouts are recommended. They may be copies of a PowerPoint
presentation, a URL to go to for more information, and/or contact
information for the speaker or group.
 Arrive at least 15 to 30 minutes before the start of your presentation for
setup.
 If you haven’t already done so, please fill out and sign the release form
so we can publish your talk on the Tech Briefing website
(http://ucomm.stanford.edu/release).

During the Presentation
 Repeat questions asked by the audience. Depending on the
size of your crowd, those in the back may not hear the question
clearly. This is particularly important for people who will be
viewing the presentation online.
 These sessions are interactive. Please allow time at the end of

your presentation for Q & A.
 If you experience technical problems, please see the TTS

contact, or call Tech Training at 723-4391.

After the Presentation
 Remind the audience to fill out the paper evaluation provided to
them as they signed in, and leave it at the sign-in table.
 If possible, provide TTS with a soft copy of your handouts /

presentation. TTS will publish your handouts / presentation to
the web under the entry for your presentation:
http://techbriefings.stanford.edu

Resources
 TTS contact information:
• Phone: 650-723-4391
• Fax: 650-725-0995
• Email: techtraining@stanford.edu
 http://techbriefings.stanford.edu
 IT Services PowerPoint template:

• https://www.stanford.edu/dept/its/group/allstaff/tools/powerpoint.html
 Stanford Web Guide, including Templates:

• http://webguide.stanford.edu

Sample Email Announcement
Please join us for this Friday's Tech Briefing --
TOPIC: Folding @ Home: An Example of What Distributed Computing Can Do
PRESENTER:Professor Vijay S. Pande, Chemistry and Structural Biology
DESCRIPTION:Using the CPU power and communications abilities of unattended desktop computers
throughout the world, the Folding @ Home project studies protein folding and misfolding. In this method
of computer processing, known as distributed computing, different parts of a computer program run
simultaneously on two or more computers that are communicating with each other over a network.
DATE / TIME: This Friday, April 25, 2:00 - 3:30 p.m.
PLACE: Turing Auditorium, Polya Hall --http://campus-map.stanford.edu/index.cfm?ID=14-160
Tech Briefings are open to everyone - faculty, staff and students. No registration is required for these
free presentations. This is your opportunity to get updates from and ask questions of IT staff/experts.
No fees. No fuss.

Sample Program Handout

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Tech Sessions Tips for Presenters

Technology Training Services

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

 Our clients expect high quality instruction, information, and

 The keys to delivering quality sessions are marketing and

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

 In addition, presenters often send email to their special interest

 Provide a brief bio that we can use in our marketing and to

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

 These sessions are interactive. Please allow time at the end of

 If you experience technical problems, please see the TTS

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

 If possible, provide TTS with a soft copy of your handouts /

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

 IT Services PowerPoint template:

 Stanford Web Guide, including Templates:

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

PRESENTER:Professor Vijay S. Pande, Chemistry and Structural Biology

DATE / TIME: This Friday, April 25, 2:00 - 3:30 p.m.

PLACE: Turing Auditorium, Polya Hall --http://campus-map.stanford.edu/index.cfm?ID=14-160

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

STANFORD UNIVERSITY • INFORMATION TECHNOLOGY SERVICES

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