Pre Production

(PP)
Meeting

Compiled by :
Esubalew Gebrie
March 14/2012 E.C
Addis Ababa, Ethiopia
 Purpose and Procedures of Style Discussion Meeting Prior to Start of Production

 Style discussion prior to production is mostly

known as Pre-Production Meeting or PP Meeting.
 This meeting is a vital part of preparation prior to
production and smooth production run.
 Others called it Style Tear Down Meeting (TDM) or
style discussion meeting.
 In whatever name you call it, the purpose of this
meeting remain same.
 Main purpose of PP meeting and how PP meeting is
conducted have been explained below.
 Purpose of the PP Meeting

 To discuss construction details of a style that is approved by

customer and going to load in production. 
 To identify possible problem prior to production and to agree on
correct procedures to achieve necessary quality standards 
 To ensure that production team understand and agree on style
specification and relevant standards, such as print and embroidery
specification. 
 To discuss any difficulty incurred during sample making and to
approach a different methods of handling the operation prior to
production. 
 Merchants confirm whether all materials like fabric, trims and
accessories are in-housed or expected date of sourcing. 
 In this meeting responsible persons are defined for the tasks
involved in preproduction and production processes. 
 Procedures of PP Meeting

 PP meeting is conducted after approval of PP sample

and all materials are sourced
 Participants discuss possible issue as explained above
one by one
 Production file is handed over to production
department with required details
 Meeting of the Meeting is made and signed by each
participants
 Signed copy of meeting of the pre-production meeting
is circulated to each department or to persons who
involved in production department.
 Staffs participate in PP meeting
Following staffs participate in PP meeting and discuss points related
to their department and responsibilities.

 Factory Manager 
 Production Manager (Later download meeting details to cutting
department, Line supervisor and finishing team) 
 QA Manager 
 Research and Development In-charge 
 IE Department 
 Merchandiser 
 Technical Department (Pattern master) 
 Machine Mechanic in-charge 
Note: Position of the staffs who participate in PP meeting may be
different based on your organization structure.
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