5S Techniques

…Pursuing Excellence

10/28/21
 Purpose of 5S

 A clean well-organized, visual workplace is fundamental to

standardization.
 Establishing a normal condition makes the abnormal conspicuous.
 Standardized work depends upon each thing always being in the same
place ... A place for everything and everything in its place.

2
 Risk of Unorganised Workplace

 Safety risks due to physical obstacles and hidden dangers

 Time loss searching for materials and tools
 Defects and equipment breakdowns resulting from a dirty environment
 Poor response time to internal/external customers
 Difficulty in distinguishing between what is good/bad,
needed/unneeded, normal/abnormal

3
 What is 5S

5S is a fundamental clean-up of the work environment.

5S makes a place for everything and puts everything in its place.

Clean-up leads to improved efficiencies, improved quality, and reduced

costs.

Makes waste appear immediately so that it can be acted upon.

4
 Origin of 5S
The original “S”s are actually Japanese words which translate
loosely into English as:

Japanese English
Seiri Sort
Seiton Set in Order
Seiso Shine
Seiketsu Standardise
Shitsuke Sustain

Each S represents one part of a five-step process that can improve

the overall function of a business.

5
 Benefits of 5S

Over time, the 5S methodology leads to many benefits, including:

 Reduced costs
 Higher e new e wor quality
k
s
b e th
w w si nes
l ho t /bu
wil forIncreased
is
Th dard artm
en productivity
n p
sta ur de
in o
 Greater employee satisfaction
 A safer work environment

6
 Implementing 5S

k
e new e wor ss
l b e t ow w usine
h
is wil for h ent /b Set in Standardi
Th dard artm
Sort Shine Sustain
n p
sta ur de Order se
in o

7
 5S: Sort

Set in Standardi
Sort Shine Sustain
Order se

Get rid of what is not needed.

8
 5S: Sort

Set in Standardi
Sort Shine Sustain
Order se

The Red Tag Strategy is an effective way to accomplish the task of

sorting.
 Form a team with members from all affected groups.
 Conduct meeting to lay ground rules and define areas to study (scope).
 Team members to put red tags on everything within the scope.
 Allow affected groups to go about normal work - removing tags from equipment as
it is utilized.
 After that round up all items with tags remaining.
 Conduct a second meeting and verify all tagged items are no longer used.
 Remove the unused items.

9
 5S: Sort

Set in Standardi
Sort Shine Sustain
Order se

 Remove all items not needed from the work area

 Creates a work environment that:
 Has Space
 Uses less energy
 Saves time

10
 5S: Set in Order

Set in Standardi
Sort Shine Sustain
Order se

Organize what’s left. Arrange and

Identify for ease of use.

A place for everything…

11
 5S: Set in Order

Set in Standardi
Sort Shine Sustain
Order se

Signboards, Equipment boxes, Demarcators, are effective storing

techniques.

Signboards
 Boards laying out what is where.
 Signs with department names or functions
 Typically placed at entrances or at common areas.

12
 5S: Set in Order

Set in Standardi
Sort Shine Sustain
Order se

Equipment Boxes:
 Shadows/outlines of tools in their positions.
 Can be color coded - position to equipment or position to group of equipment.

Demarcators
 White, yellow, red, orange, etc...
 Tape or paint.
 Identify pathways, inventory storage, waste locations, safety hazards, etc…
 Can be color coded by function/purpose.
 Areas can be numbered for identification

13
 5S: Set in Order

Set in Standardi
Sort Shine Sustain
Order se

 Arrange items in an easy to use manner

 Anyone can find them
 Anyone can put them away
 The key is “anyone”
 Eliminates waste due to searching

14
 5S: Shine

Set in Standardi
Sort Shine Sustain
Order se

Clean up what’s left and do it daily

Simple Cleanup…

15
 5S: Shine
S S St S
S et h an u
in da
o O
i rd
st
rt rd n is ai
er e e n
 Emphasis on removal of waste
 Everything is neat and orderly
 Easy to say hard to do under stress situations

In addition to basic cleaning, Shine also involves performing regular

maintenance on things...

16
 5S: Standardise
S S St S
S et h an u
in da
o O
i rd
st
rt rd n is ai
er e e n

Standardize, the new expectation for

equipment and techniques.

17
 5S: Standardise
S S St S
S et h an u
in da
o O
i rd
st
rt rd n is ai
er e e n

Equipment:
k
new e wor ss
b
e
e t ow w usine
h  Make standard tools for each department / function /
l
is wil for h ent /b machine.
Th dard artm
n p
sta ur de  Make standard storing techniques throughout department /
in o
plant.

Techniques:
 Set the rules to make 5S part of everyone’s job
 Assign responsibilities for Sorting, Storing, and Shining
 Integrate Sort, Storing, and Shining into regular work activities

18
 5S: Standardise
S S St S
S et h an u
in da
o O
i rd
st
rt rd n is ai
er e e n

 Create consistency in task completion

k
 Common new e wor ss
e t ow w usineKnowledge
h e
l b
s wil for h ent /b
Th 
i rd Consistent
tm expectations
t anda depar
s
our
in  Easy to follow
 Train, Train, Train

19
 5S: Sustain
S S St S
S et h an u
in da
o O
i rd
st
rt rd n is ai
er e e n

k
e new e wor ss
l b e t ow w usine
h
is wil for h ent /b
Th dard artm
n p
sta ur de
in o Make sure the system keeps on
working.

20
 5S: Sustain
S S St S
S et h an u
in da
o O
i rd
st
rt rd n is ai
er e e n
There are several things which can be done to make sure the 5S
systemnecontinues
w ork to work well after its commencement:
e e w s s
e th ow w usine
 il Continue
l b h / b to develop the system
is w for ent
Th dard artm
sta ur d5 ep minute 5S daily
n
in o
 Involve people in the development of the system. (Get everyone’s
input and buy-in)
 Build a fool proof system to eliminate the possibility of
discouragement or discontinued use.
 Develop the good habit of Sorting, Storing, Shining, Standardizing,
and Sustaining everyday.

21
 5S: Sustain

Set in Standardi
Sort Shine Sustain
Order se

 Habit of properly maintaining procedures

 Reward new e wofor
rk maintaining is greater than departing
e s
b e t h
w w si nes
u
wil Measurable
 l o
is f or h ent /b
Th dard artm
n
sta ur dTheep
first four pillars (Sort, Set in Order, Shine, Standardise) rely on
in o
sustain

22
 Thank you…

23