CHAPTER 10

“Microsoft Excel”
 MICROSOFT EXCEL

Excel for Windows is an extensive

worksheet, a very powerful and capable
worksheet, graphics, and database
software package that can be used to
develop and implement a variety of
applications on the Personal Computer.

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 Understanding the Ribbon

Ribbon components explained

Ribbon start button - it is used to access commands i.e. creating new documents, saving
existing work, printing, accessing the options for customizing Excel, etc.
Ribbon tabs – the tabs are used to group similar commands together. The home tab is used
for basic commands such as formatting the data to make it more presentable, sorting and
finding specific data within the spreadsheet.
Ribbon bar – the bars are used to group similar commands together. As an example, the
Alignment ribbon bar is used to group all the commands that are used to align data together.

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 MICROSOFT EXCEL

The MS Excel is part of a bundle of

computer program applications that
are commonly used for office
operation and administration. This
package, referred to as MS Office, has
undergone on the Personal Computer.

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“Understanding the worksheet (Rows and Columns, Sheets, Workbooks)”

A worksheet is a collection of rows and columns. When a row and a column meet, they
form a cell. Cells are used to record data. Each cell is uniquely identified using a cell address.
Columns are usually labelled with letters while rows are usually numbers.

A workbook is a collection of worksheets. By default, a workbook has three cells in Excel.

You can delete or add more sheets to suit your requirements. By default, the sheets are named
Sheet1, Sheet2 and so on and so forth. You can rename the sheet names to more meaningful
names i.e. Daily Expenses, Monthly Budget, etc.

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 MICROSOFT EXCEL

The MS Excel, utilizing spreadsheets and related tool, is

one of the most widely accepted business programs.
Almost every industry from the enormous conglomerates
to the modest enterprises, has employed it for their
operations. In fact, those people, who are not engaged in
any business endeavor, find this program very useful in
the management of personal finances and other purposes.

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MICROSOFT EXCEL

You can enter two basic kinds of data into

worksheet cells: numbers and text.
You can use Excel to create budgets, work
with taxes, record student grades, or even
track daily exercise or the
cost of a remodel. Professional or
personal, the possibilities are nearly
endless.

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START COLUMN WITH TITLES

When you enter data, it's good idea to start by

entering titles at the top of each column, so
that anyone who shares your worksheet can
understand what the data means (and so that
you can understand it yourself, later on).
You'll often want to enter row titles too.

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 START COLUMN WITH TITLES

In the picture:
1. The column titles are the months of the
year, across the top of the worksheet.
2. The row titles down the left side are
company names.

Worksheet with column and row titles

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 EDIT DATA & REVISE WORKSHEET

In the picture:
1. The column titles are the months of the
year, across the top of the worksheet.
2. The row titles down the left side are
company names.

Worksheet with column and row titles

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 EDIT DATA & REVISE WORKSHEET

Everyone make mistakes sometimes, and

sometimes data that you entered correctly
needs to be changed later on. Sometimes the
whole worksheet needs a change.
In this lesson we'll learn how to edit data and
how to add and delete worksheet columns and
rows.

Edit data, Insert columns and insert rows.

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Use function by entering them into formula on your

worksheet. The sequence of characters you use in
function is called the syntax. All functions have the
same basic syntax. If you do not follow the syntax,
Excel displays a message indicating that there is an
error in the formula. If a function appears at the
beginning of a formula, precede it with an equal
sign, as with any formula.

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 MICROSOFT EXCEL

Spreadsheets are database mechanisms. The

system cases the workload of the user as it makes
the computer do the difficult job of filing,
aggregating and sorting data that are collected
and encoded.

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