4 ADVANCED

SPREADSHEET SKILLS
By: Maecy S. Paglinawan
I. LEARNING
OBJECTIVES/OUTCOMES
1. At the end of this lesson, you should be able to:
1. Use some advanced capabilities of spreadsheet
commonly used to increase productivity and
efficiency;
2. Create media-rich documents for printing or
publishing.
3. Apply skills and techniques on a practical work.
 II.
INTRODUCTION
 Spreadsheet software is a software application capable of
organizing, storing and analyzing data in tabular form. The
application can provide digital simulation of paper
accounting worksheets. They can also have multiple
interacting sheets with data represented in text, numeric or in
graphic form. With these capabilities, spreadsheet software
has replaced many paper-based systems, especially in the
business world. Originally developed as an aid for
accounting and bookkeeping tasks, spreadsheets are now
widely used in other contexts where tabular lists can be used,
modified and collaborated.
 III. LESSON PROPER
Microsoft Excel terminology

Workbook Worksheet
01 The workbook houses all of the data
that you have entered and allows
02 Within the workbook, you'll find documents called
worksheets. Tabs at the bottom of the screen will
you to sort or calculate the results. indicate which of your worksheets you’re currently
working on.

Cell Columns and Rows

— A cell is a rectangle or block housed in a
03 worksheet. Any data that you want to enter into your
worksheet must be placed in a cell. Cells can be color
04 Columns and Rows refer to how your
cells are aligned.
coded, display text, numbers and the results of

Column and Row

calculations, based on what you want to accomplish.
Workspace
headings Much like worksheets in a
05 These headings are the lettered and
numbered gray areas found just outside of 06 workbook, a workspace allows you
to open numerous files
columns and rows.
simultaneously.
 III. LESSON PROPER
Microsoft Excel terminology

Ribbon Cell Reference

07 Above the workbook is a section of 08 A cell reference is a set of coordinates that identifies a
specific cell. It's a combination of letters and numbers.
command tabs called the Ribbon. A5, for example, would point to the cell located where
column A and row 5 intersect.

Merged Cell Template

09 When two or more cells are combined, it becomes a 10 A template is a formatted workbook
or worksheet designed to help users
merged cell. fulfill a specific need in Excel.

Operator Formula
A sequence inside a cell that is used
Operators are symbols or signs that indicate
11 which calculation must be made in an
expression. Text concatenation or reference
12 to produce a value. It must begin
with an equal (=) sign. A formula is
operators also exist. also known as an expression.
 III. LESSON PROPER
Microsoft Excel terminology

Formula Bar
Nestled between the ribbon and workbook, the
13 Formula Bar will display the contents of an
active cell. In the case of formulas, the formula
bar will display all components of the formula.
Function
14 Functions are formulas that are pre-built into Excel.
They are designed to help simplify potentially
complex formulas in a worksheet.

AutoFill AutoSum
15 This enables you to effortless copy data to more than 16 This feature will add up the numbers you have
entered in your sheet and displays the total in a
one cell. cell of your choosing.

AutoFormat Data Validation

This is an automated format application to
17 cells that match pre-determined criteria. This
could be as simple as font alignment and
18 This feature helps to prevent incorrect
data from being entered into your
worksheet. It promotes consistency and
size.
accuracy in the data to be entered.
 III. LESSON PROPER
Microsoft Excel terminology

Pivot Table Pivot Chart

19 This is a data summarization tool most
commonly used to sort, average to sum up data
20 This type of chart provides a visual aid for pivot
tables. The user can provide a level of
automatically. interactivity with the data.

Pivot Area Source Data

21 The pivot area is a point on the worksheet where you
would drag a Pivot Table field in order to reorganize
22 This is the information used to create your
pivot table. It can either exist within the
worksheet or from and an external database.
how a report is displayed.

Values Area
23 In a pivot table, Value areas are identified as
the cells that contain the summary
information.
 III. LESSON PROPER
MICROSOFT EXCEL FUNCTIONS

SUM AVERAGE
01 =SUM(number1, [number2], …) The SUM
function is the first must-know formula in
02 =AVERAGE(number1, [number2], …) The AVERAGE
function should remind you of simple averages of data
Excel. It usually aggregates values from a such as the average number of shareholders in a given
selection of columns or rows from your shareholding pool.
selected range.

COUNT COUNTA
03 =COUNT(value1, [value2], …) The COUNT function
counts all cells in a given range that contain only
04 =COUNTA(value1, [value2], …) Like the COUNT
function, COUNTA counts all cells in a given
numeric values. rage. However, it counts all cells regardless of
type. That is, unlike COUNT that only counts
numerics, it also counts dates, times, strings,
logical values, errors, empty string, or text.
 III. LESSON PROPER
MICROSOFT EXCEL FUNCTIONS

IF
05 =IF(logical_test, [value_if_true],
[value_if_false]) The IF function is often used
06
when you want to sort data according to a
given logic. The best part of the IF formula is
that you can embed formulas and function in
it.
TRIM
=TRIM(text) The TRIM function makes sure your
functions do not return errors due to unruly spaces. It
ensures that all empty spaces are eliminated. Unlike
other functions that can operate on a range of cells,
TRIM only operates on a single cell. Therefore, it
comes with the downside of adding duplicated data in
your spreadsheet.

MAX & MIN

07 =MIN(number1, [number2], …) The MAX and MIN
functions help in finding the maximum number and
the minimum number in a range of values.
IV.
SAMPLE
SITUATI
ON
How to Create Art with Microsoft Excel
●You don’t have to very creative for drawing paintings in
Excel - it just requires patience and some time. For this
example, we’ll paint a Google Logo in Microsoft Excel by
tracing an existing JPG image. Here’s how the final artwork will
look like inside Excel.
●Step 1: Select the entire spreadsheet, right click and
set the Row Height as 10 pixels. Now right clicks any of the
column headers and set the column width as 2 pixels.
●Step 2: Set the zoom level of the spreadsheet to
around 60%.
How to Create Art with Microsoft Excel
●Step 3: Go to Page Layout -> Background and set the
background image as the Google Logo. We’ll use it as a
tracing image.
●Step 4: Now click any of the cells that lies above the
“G” symbol and set the fill color (paint bucket icon) same
as the color of “G”. Copy that cell and paste it all over G.
You may change the fill color to lighter shades around the
edges to slightly reduce the staircase like pixel effect.
● Step 5: Follow the same with other symbols but remember to
replace the fill colors accordingly. Once done, delete the
background image.
 V.
ACTIVITIES/
EXERCISES
Access this website and continuously practice the use of MS
Excel functions:
http://www2.cs.uregina.ca/~cs104/what_to_do/
check_the_lab_outline/Seminar5Excell/exercises/
exercise.html
VI.
ASSESSMENT
Encode the data in a worksheet and answer the following
questions using Excel functions.
NAME MATH GRADE SCIENCE GRADE FILIPINO GRADE
ENGLISH GRADE A.P GRADE MARK 75 70 78 81 78 PETE
84 87 86 88 85 ANA 91 92 95 90 90 REA 73 75 74 75 70
Mark’s, Pete’s, Ana’s and Rea’s averages; Average of all Math
Grades, Average of all Science Grades, Average of all A.P.
Grades; Sum of all Rea’s Grades
 VII.
SUMMAR
Y
Microsoft® Office contains a variety of tools that help
people accomplish many personal and professional
objectives. Microsoft Excel is perhaps the most
versatile and widely used of all the Office applications.
No matter which career path you choose, you will likely
need to use Excel to accomplish your professional
objectives, some of which may occur daily.
 5 ADVANCED
PRESENTATION SKILLS
 I. LEARNING
OBJECTIVES/OUTCOMES
At the end of this lesson,
you should be able to:

01 02 03
Use some advanced Create media-rich Apply skills and techniques
capabilities of Microsoft documents for presenting. on a practical work.
PowerPoint commonly used
to increase productivity and
efficiency
 II.INTRODUCTION
●PowerPoint (PPT) is a powerful, easy-to-use
presentation graphics software program which allows you
to create professional-looking electronic slide shows. PPT is
used to present information in an organized manner to an
individual or group. Using clip art, sound clips, movie clips,
graphs, organization charts, imported Web screens, and
many other features, you can easily create a presentation
that will impress your audience and convey your message
clearly and professionally.
 III. LESSON PROPER
5 Features Of Powerpoint

01 03
Adding smart art Inserting and Image

02 04
Inserting Shapes Slide Transitions
05
Adding Animations
 How to Use PowerPoint's Ribbon
1. The Ribbon. The ribbon menu is found across many of Microsoft's apps, such as Word,
Excel, and PowerPoint. It lives above the main area of the application. The ribbon
contains a series of tabs that you can switch between. Each of these have a unique set
of tools to work with your presentation differently. When you switch tabs on the ribbon,
you'll see new buttons and options to change your presentation:
a. File. Save, share, and export your presentation.
b. Home. A general-purpose collection of the most common tools that you'll use in
PowerPoint.
c. Insert. An all-in-one tool to add every imagine-able type of content, such as tables,
pictures, charts, video, and more.
d. Design. Controls the look and feel of your presentation with theme and style settings.
e. Transitions. Add animations when you switch slides.
f. Animations. Controls the order and style that objects will enter or exit your slide with.
g. Slide Show. Control settings related to the way your presentation appears when sharing
it with an audience.
 How to Use PowerPoint's Ribbon
1. The Home Tab. Use it for: a general selection of the most popular tools
in PowerPoint. From adding a new slide to changing text and paragraph
settings, the Home tab is the default for most users.
2. The Insert Tab. It has every possible tool to add new content to a slide.
Choose one of these types of objects to add it to the slide.
3. Views. Change the view to get a different perspective on your content.
Use views for a different way to edit and build your PowerPoint
presentation.
4. The Design Tab. On the Design tab, click one of the themes to restyle
the presentation or, try out a different style thumbnail.
 The Steps to Create a PowerPoint
Presentation for Beginners
1. How to Add Slides. To insert a new slide, go to the Insert tab on
PowerPoint's ribbon. Then, click on the New Slide button to add a new
slide to your presentation. Each of the thumbnails that you'll see on the
sidebar represents a slide. There's no practical limit to the number of
slides that your PowerPoint file can contain
2. How to Add Content. The easiest way to add content is to start off by
choosing a Layout, which you can choose from the Home tab. These
layouts have content boxes that are easy to add your own content to.
3. How to Choose a Theme and Style. You'll jump over to the Design tab,
and click on one of the thumbnails for a theme. Changing the theme
typically will adjust the entire presentation simultaneously.
 IV. SAMPLE SITUATION
Using Visual Aids in Effective Presentations

●While preparation and delivery are important, the visual aids that
you use throughout your speech are equally as important. In fact,
there are instances when good visual aids are vital to a speech's
success. In this article, we will discuss how to use visual aids
effectively, and when it is necessary to use them.
●We process information in a number of ways, most notably
visually and audibly. If your visual aids do not properly match your
speech of if they are used in an ineffective manner, this could be a
detriment to your speech. Anything that distracts an audience from
your message will result in your inability to deliver your message.
 IV. SAMPLE SITUATION
Using Visual Aids in Effective Presentations
●Visual aids comprise a wide variety of items, handouts, slides, moving
pictures, posters, models, objects, and many others. All of these visual aids are
meant to reinforce your main message. Moreover, they become vital when it is
necessary to present information that can only be described in a visual format.
To use an obvious example, if you are giving a speech to a company's board of
directors on the plans for a new building, it would be essential to have a picture
or some sort of visual aid to accompany your speech. Yes, it would be possible
to give an audible only speech about the new building's plans, but it would be
extremely ineffective to do so. There are occasions when a visual aid is a
necessary component of your message.
●When you are giving a speech, you ideally want the audience to pay
complete attention to your voice and message. A visual aid is an invitation for
them to pay attention to something else, if even for a moment. Therefore, this
visual aid must reinforce your message. The following guidelines will help you
decide when visual aids are helpful.
 IV. SAMPLE SITUATION
Using Visual Aids in Effective Presentations
 Relevancy. Ensure that the visual aids you use are relevant to your speech.
This sounds obvious, but many speakers make the mistake of providing
"additional information" handouts during a speech. This is one of the worst
mistakes a speaker can make. Such handouts would be great to give out
after a speech, but certainly not during it.
 Appropriateness. Likewise, your visual aids should be appropriate to the
occasion. You would not typically, for example, use charts and graphs to give
an entertaining speech. If the aids are not appropriate, they will distract an
audience.
 Attractiveness. If you are not skilled at using the popular software products
typically used to create charts and graphs, and other visual aids, it is best to
hire someone who is. An unattractive visual aid will "speak" poorly of you and
it will lessen the impact of your message delivery.
 IV. SAMPLE SITUATION
Using Visual Aids in Effective Presentations
 Visibility. Not everyone in the audience will have 20/20 vision, and not
everyone in the back of the room will be able to see small text regardless of
their visual ability. Your visual aids must be appropriately sized and legible.
 Variation. If you are going to use a great many visual aids (and this is only
recommended if you feel that it is vital to your message), you should try to
incorporate different types of visual aids. Do not use graphs exclusively, for
example. This will bore the audience, and it will surely distract them.
V. ACTIVITIES/EXERCISES

Make a PowerPoint
presentation introducing
your family. Be sure to be
creative as you can and
use the PowerPoint
functions that was
discussed.
 VI. ASSESSMENT

Using PowerPoint
functions, make a
PowerPoint presentation
about your life during
childhood until now. Be
creative as you can.
 VII. SUMMARY
PowerPoint presentations are broadly used everywhere
inside the planet. Whether at college, in colleges, in the
workplace, in church buildings or meetings, it has proved to be
fairly useful and efficient mode of communication. The popular
entrant in the field of written operates is web based writing
services, becoming a great thing to both scholars and
corporations alike. Having basic knowledge and skills on using
it opens an opportunity for you to provide an effective
presentation.
 
6 IMAGING AND DESIGN FOR ONLINE
ENVIRONMENT
 I. LEARNING
OBJECTIVES/OUTCOMES

At the end of this lesson, you should be able to:

1. Learn basic skills and techniques on imaging and design
for online environment.
2. Create digital and textual materials for presenting.
3. Apply skills and techniques on a practical work.
II. Graphic design plays a

INTRODUCT
critical role in brand-
building and at the same
time, in showcasing your
skill-sets. Although
branding and design are

ION
an inseparable
experience, it’s
important to understand
the fundamentals of
graphic design before
embarking on any new
assignment.
 III. LESSON PROPER
●Photo Editing encompasses the processes of altering
images, whether they are digital photographs, traditional photo
chemical photographs, or illustrations. Traditional analog image
editing is known as photo retouching, using tools such as an
airbrush to modify photographs, or editing illustrations with any
traditional art medium.
●Graphic software programs. Which can be broadly
grouped into vector graphics editors, raster graphics editors, and
3D modelers are the primary tools with which a user may
manipulate, enhance, and transform images. Many image editing
programs are also used to render or create computer art from
scratch.
 III. LESSON PROPER
●Basic of Image Editing
 Raster images - are stored in a computer in the form of a grid of
picture elements or pixels.
 Vector images - such as adobe illustrator, inkscape and etc. Are
used to create and modify vector images, which are stored as
descriptions of lines, bezier curves and text instead of pixels.
 3D modeling - is the process of developing a mathematical
representation of any three dimensional surface of an object via
specialized software. The product is called a 3d model. It can be
displayed as a two-dimensional image through a process called 3d
rendering or used in a computer simulation or physical phenomena.
The model can also be physically created using 3d printing devices.
 III. LESSON PROPER
● Features of Image Editors
 Selection - one of the prerequisites for many of the app mentioned below is a
method of selecting part(s) of an image, thus applying a change selectively
without affecting the entire picture
o Marquee tool - for selecting rectangular or other regular polygon-shaped
regions
o Lasso tool - for freehand selection of a region
o Magic wand tool - selects objects or regions in the image defined by
proximity of color or luminance
● Layers - which are analogous to sheets of transparent acetate, stacked on
top of each other, each capable of being individually positioned, altered and
blended with the layers below, w/o affecting any of the elements on the other
layers.
 III. LESSON PROPER
 Image Size - resize images in a process often called image scaling, making
them larger, or smaller. High image resolution cameras can produce large
images which are often reduced in size for Internet use.
 Cropping - creates a new image by selecting a desired rectangular portion
from the image being cropped. The unwanted part of the image is discarded.
Image cropping does not reduce the resolution of the area cropped.
 Cloning - uses the current brush to copy from an image or pattern. It has
many uses: one of the most important is to repair problem areas in digital
photos.
 Image Orientation - Image editors are capable of altering an image to be
rotated in any direction and to any degree. Mirror images can be created and
images can be horizontally flipped or vertically flopped. Rotated image usually
require cropping afterwards, in order to remove the resulting gaps at the image
edges.
 III. LESSON PROPER
 Perspective - is the art of drawing solid objects on a two- dimensional surface
so as to give the right impression of their height, width, depth and position in
relation to each other when viewed from a particular point.
 Saturation - is an expression for the relative bandwidth of the visible output
from a light source. As saturation increase, colors appear more “pure.’’ As
saturation decreases, colors appear more ‘’ washed-out.’’
 Contrast and Brightening - Contrast of images and brighten or darken the
image. Underexposed images can be often improved by using this feature.
Brightening lightens the image so the photo brightens up. Brightness is a
relative expression of the intensity of the energy output of a visible light
source.
 III. LESSON PROPER
Basic Principles of Graphics and Layout
 Balance – it is the visual weigh of objects, texture, colors, and space is evenly
distributed on the screen.
 Emphasis – an area in the design that may appear different in size, texture,
shape or color to distract the viewer’s attention.
 Movement – how the eye moves through the composition leading the
attention of the viewer from one aspect to another.
 Pattern, Repetition, and Rhythm – these are the repeating visual element on
an image or layout to create unity in the layout or image. Rhythm is achieved
when visual elements create a sense of organized movement.
 Proportion – visual elements create a sense of unity where they relate well
with one another
 Variety – this uses several design elements to draw a viewer’s attention
 III. LESSON PROPER
● Infographics. Also known as data visualization, information
design, and communication design. It is any graphic that display
and explains information, whether that be data or words. When we
use the term ‘’infographics’’, we’re using it as a general term used
to describe data presented in a visual way.
 Reasons to use Infographics
01 02
 To communicate  To present in a way
a message that is compact and
easy to comprehend.

03 04
 To analyze data in
order to discover  To periodically
cause-and-effect monitor the route of
relationships. certain parameters.
3 Elements of Infographics
01
Visual Elements which includes
color coding, graphics, and
reference icons.

02
Content Elements which includes
time frames, statistics and
references; and

03
Knowledge Elements which
consist of facts.
 IV. SAMPLE SITUATION
How does design affect our lives?
● Design has a profound impact on our daily lives. Yet we rarely think about it…
How important is design in our everyday life? What is design? How does it influence our
social and personal perceptions?
● Before we get into understanding what design really is, it is also important to remind
ourselves how we absorb information. The way we perceive the world is through our five
senses. Sight, hearing, taste, smell and touch, these independent senses enable our minds
to better understand our surroundings. Depending on the type of experience, our senses
collaborate to help us form perceptions and trigger emotions. As we progress through life we
start to build a library of experiences, which we recall upon to help us make quick informed
decisions. These sense experiences help us navigate through life, working closely alongside
other factors when influencing our decision making process such as environment, age, belief
(personal relevance) and influencers (social, celebrities, friends).
● Now, without going into detail about cognitive psychology and neuroscience on human
behavioural patterns, on a basic level it’s very easy to see how the above senses and
additional factors can determine our choices. Designers and marketers for decades have
been tuning into ways to do this, positioning products, services, entertainment and even
culture to gain maximum engagement.
 Make a V.
collage of
your friends ACTIVITIES/
using an
editing app.
EXERCISES
VI.
ASSESSMENT

Make a digital art about your favorite

movie or favorite song.
 VII. SUMMARY
Graphic design is a crucial tool that
makes sure that you communicate with
your people in an efficient manner. It
serves to deliver your message to the target
audience in an aesthetic way. So, we can
say that graphic design is an art that has a
certain purpose and objective. It can also
be described as having a systematic but
creative plan to provide a visual solution.
To achieve this target, the designers use
images, text, and symbols.