Software Project Management

Lecture No : 3
Lecture Name: Functions Of Management
Instructor: Shahzad Khan
Functions Of Management
Planning
⚫Planning: It is the first and foremost function of
management, i.e. to decide beforehand what is to be
done in future.
⚫It encompasses formulating policies, establishing
targets, scheduling actions and so forth.
Process Of Planning
Why is planning important
⚫Contribution to objectives
⚫Future oriented
⚫Continuous
⚫Involves decision making
⚫Provides direction
⚫Reduce risk or uncertainties
⚫Reduces overlapping and wasteful activities
⚫Introduces innovation
Organizing
⚫Organizing: Once the plans are formulated, the next
step is to organize the activities and resources, as in
identifying the tasks, classifying them, assigning duties
to subordinates and allocating the resources.
Process Of Organizing
Why Organizing is important
⚫Reduced Stress
⚫Decreased clutter and distractions
⚫Increased Efficiency
⚫Increased Productivity
⚫Sense of control
Staffing
⚫Staffing: Staffing is the process of filling positions.
⚫Staffing is the process of acquiring, deploying and
retaining a workforce of sufficient quality and
quantity.
⚫ It involves hiring personnel for carrying out various
activities of the organization.
⚫ It is to ensure that the right person is appointed to the
right job.
⚫Staffing requires evaluating skills, knowledge and then
offering them specific job roles accordingly.
Staffing
Why staffing is important
⚫Training and development
⚫Effective coordination
⚫Effective placements
⚫Building effective human resource
⚫Optimum use of resource
⚫Enhance corporate image
Directing
⚫Directing: It is the task of the manager to guide,
supervise, lead and motivate the subordinates, to
ensure that they work in the right direction, so far as
the objectives of the organization are concerned.
⚫It is a continuous managerial process that goes on
throughout the life of the organization.
Directing
Why directing is important
⚫Motivation
⚫Initiation step
⚫Effort integration
⚫Provides stability
⚫Efficient utilization of resource
Controlling
⚫Controlling: The controlling function of management
involves a number of steps to be taken to make sure
that the performance of the employees is as per the
plans.
⚫ It involves establishing performance standards and
comparing them with the actual performance.
⚫In case of any variations, necessary steps are to be
taken for its correction.
Controlling
Functions Of Management
⚫Coordination is an important feature of management
which means the integration of the activities, processes
and operations of the organization and synchronization
of efforts, to ensure that every element of the
organization contributes to its success.