ORGANIZING

◉ Organizing – is the act of arranging in a

systematic way for use or action

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ORGANIZING Is the process of determining

What TASK to be done
How the tasks are grouped
who reports to whom and
How decisions are made

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◉ Organizing is the process of establishing formal authority

◉ Involves setting up the organizational structure through identification of groupings, roles and
relationships

◉ Determining staff needed through developing and maintaining staffing patterns and distributes
them in the various areas as needed.

◉ Develops job descriptions by defining the qualifications and functions of personnel.

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◉ Organizing is one way which nursing management coordinates the various activities
of a department or a unit so that the staff can get its work done in an orderly fashion

◉ Organizing means having qualified people and right materials, information and
equipment needed to deal with contingencies

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Steps in organizing

• Tasks : identify them

• Prioritize & group the tasks
• Set the target to be achieved
• Confirm conducive environment - resources needed etc
• Get appropriate personnel and assign the tasks
• Give authority to complete the task
• Ensure good interpersonal relationship
• Supervise and guide appropriately ( follow up)
• Evaluate 

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The management function of organizing can be

defined as ........
“Relating people and things to each other in such a
way that they are all combined and interrelated
into a unit capable of being directed toward the
organizational objectives.”

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 PRINCIPLES OF ORGANIZATION

◉ Communication- effective and open communication in all forms; thread that binds the organization together.
Direction of communication:
• Downward- Downward communication involves a message travelling to one or more receivers at the lower level in
the hierarchy.
• Upward- Upward communication keeps managers aware of how employees feel about their jobs, co-workers and
the organization in general.
• Lateral/ Horizontal-  In lateral communication, the sender and receiver(s) are at the same level in the hierarchy.
Formal communications that travel laterally involve employees engaged in carrying out the same or related tasks.
• Grapevine- Grapevine is a natural outgrowth person-to-person informal communication channel through which
information flows horizontally, vertically or diagonally without following any set rule or regulation among the
people within or outside the organization.

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The “Four Be's” of Effective Organizational Communication

• Be Reliable. Ensuring that communication occurs regularly and predictably is a core practice for

building organizational trust.
• Be Honest. Honest communication is key to organizational transparency.
• Be Timely.
• Be Interactive.

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 PRINCIPLES OF ORGANIZATION

◉ Unity of command- It implies one subordinate-one superior relationship. Every subordinate is answerable and
accountable to one boss at one time. This helps in avoiding communication gaps and feedback and response is prompt

◉ Span of control- According to this principle, a manager should be able to handle what number of employees under
him should be decided.

◉ Delegation of authority- It is the practice of turning over work-related tasks and/or authority to employees or
subordinates. Without delegation, managers do all the work themselves and underutilize their workers. Delegation
leads to empowerment, as employees have the freedom to contribute ideas and do their jobs in the best possible ways.

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 PRINCIPLES OF ORGANIZATION

◉ Similar assignments- Every organization needs to be a balanced one.

◉ Unity of purpose- Coordination is necessary there to move in the direction of the given objectives. It
will avoid bottlenecks, frictions, conflicts and rivalries.

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 Benefits of Organizing
•  Focused on what you want to
• Staff function according to their role , job
achieve
description
• Achieve the goal more efficiently
• Create Group work /Team spirit
• More productive
• Accomplish Unity of Direction
• Manage time effectively
• Delegation of work
• Work more economically
• Working environment gets better and
coordinated  • Reduce stress levels
• Positive image on the work setting
• Able to prioritize your tasks

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1 Organizational Design

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Organizational design is a formal, guided process for

integrating the people, information and technology of
an organization.

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 Principles of organizational design

1. Division of labor- dividing organizational activities into smaller tasks

2. Unity of command- Every subordinate is answerable and accountable to one boss at one time.

3. Authority and responsibility- refers to the ranking of employees from top level management to entry level
employees.

4. Span of control-  refers to the number of subordinates that can be managed effectively and efficiently by
supervisors or managers in an organization.

5. Contingency factors- Is anything that cannot be accurately predicted or forecast in the future.

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 Elements of Organizing

1. Organizational structure- organizational structure also helps to determine which staff will participate in
decision making, which can be helpful in shaping organization.

2. Staffing- Process of Selection & Recruitment 

3. Scheduling- In order to develop our schedule, we first need to define the activities, sequence them in the right
order, estimate the resources needed, and estimate the time it will take to complete the tasks.

4. Developing job descriptions- implements and administers development and training programs for the
employees.

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 Importance of organizational
1 structure

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◉ It enables members what their responsibilities are so that they may carry them out

◉ It frees the manager and the individual workers to concentrates on their respective roles and
responsibilities

◉ It coordinates all

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1 Organizational Structure

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◉ The organizational structure refers to the process by which a group is formed its channel of
authority, span of control and lines of communication.

◉ It is the formal structure, the official arrangement of positionsor working relationships that will
coordinate efforts of workers of diverse interest and abilities.

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Patterns of Organizational Structure
• Tall or Centralized structure
• Flat or Decentralized structure

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 Tall or Centralized structure

◉ Responsible for only a few subordinates, so there is a narrow span of control

◉ Because of the vertical nature of the structure, there are many levels of communication

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Tall or Centralized structure
ADVANTAGE
• It makes use of expertise, and allows close
communication between the workers.
• Supervisory individuals screen the
communication.
DISADVANTAGE
• transpires that the most skilled individuals end
up doing nothing while actual tasks are done by
those less capable.
• Communication from bottom to top is often
difficult, and messages do not get to the top.
• Workers tend to be very “boss-oriented” because
of the close contact with their supervisor.
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 Flat or Decentralized structures

◉ Refers to an organizational structure with few or no levels of intervention between management and staff.

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Tall or Centralized structure

ADVANTAGE DISADVANTAGE

• Lower likelihood of messages being distorted • Supervisor spend less time with each worker
• Workers develop own abilities and autonomy • Supervisors may lack expertise in the variety of
and able to see the organization as humanistic operations and may end up making inappropriate
resulting in greater job satisfaction decisions.
• The principle of “shared governance”
produces maximum potential for professional
growth.

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