Management

Theory &
Practice
LECTURE 3
Area of Focus
o Strategies for Disciplining, counseling
& coaching employees
o Managing conflict at the workplace
o Time management & organizational
efficiency
Time Management

Time Management 3
 Time Management
Time management is the process of
planning and controlling how much time
to spend on specific activities.
Good time management enables an
individual to complete more in a shorter
period of time, lowers stress, and leads to
career success.
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Myths about Time Management
Time management is nothing but
common sense. I do well in
school, so I must be managing
my time effectively.
It takes all the fun out of life!!!
Time management? I work
better under pressure.
No matter what I do, I won’t
have enough time!
 Organizing Your Time

Set realistic goals, there are

only 24 hours in a day.
Use spare time to review.
Study at the same time each
day: make it a habit
Divide study time into
manageable chunks
Leave extra time at the end!
 The Truth About Time
Management

Increases productivity.
Reduces stress.
Improves self-esteem.
Helps achieve balance in
life.
Increases self-confidence
Helps you reach your goals!
 Benefits of time management

Greater productivity and efficiency.

Less stress and burnt out
A better professional reputation.
Increased chances of advancement.
More opportunities to achieve your
life and career goals.
Efficient & healthy interaction
Time Management

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Obstacles to effective time
management

Unclear objectives

Disorganization

Inability to say “no”

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Obstacles to effective time
management
Interruptions

Procrastination

Lack of
Periods of inactivity organization
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 Forms of procrastination:
Ignoring the task, hoping it will go away
Underestimating how long it will take/overestimating your
abilities and resources
Telling yourself that poor performance is okay/insisting on
perfection
Doing something else that isn’t very important
Believing that repeated “minor” delays won’t hurt you
Talking about rather than
Putting all your work on only one part of the task
Becoming paralyzed when having to make choices
How to Overcome Procrastination

Win the mental battle by committing to being on

time.
Set and keep deadlines.
Organize, schedule & plan.
Divide a big job into smaller ones.
Find a way to make a game of your work or
make it fun.
Reward yourself when you’re done.
Tell your friends and roommates to remind you
of priorities and deadlines.
Learn to say “no” to time wasters.
Obstacles to effective time
management

Too many things at once

Stress and fatigue

All work and no play

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What can we do?

Recognize that obstacles exist

Identify them
Employ strategies to overcome
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Steps to Managing Your Time

1. Set goals
2. Set reasonable expectations
(and remember that no one’s
perfect)

3. Make a schedule

4. Revisit and revise your plan

Set goals
•Specific
•Measurable
•Achievable
•Realistic
•Time-based

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Prioritize
Do
Delegate
Delay
Delete

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 Prioritize

1. Address the urgent

2. Accomplish what you can early
3. Attach deadlines to things you delay

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Organize

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Learn when to say “NO”
• You can’t do
everything
• Don’t undertake things
you can’t complete
• Remain consistent to
your goals

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Use your waiting time
On public transportation
At the doctor’s office
Waiting for your plane
On hold
When you are early

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 Use your waiting time
Correspondence

Letters or memos

Books or tapes

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 Concentrate on the task at hand

Focus on your goal

Tune out interruptions

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Consider your personal prime
time

Morning?
Evening?
Late night?

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Celebrate your success

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Review
• Set goals
• Prioritize
• Organize
• Learn when to say “NO”
• Use your waiting time
• Concentrate on the task at hand
• Consider your personal prime time
• Celebrate success

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Challenges of Time
Management
And there's advice on overcoming
common time-management challenges,
so that you keep improving your
approach – and using your time to the
full
 Summary
Time management means organizing your time
intelligently – so that you use it more
effectively.
The benefits of good time management include
greater productivity, less stress, and more
opportunities to do the things that matter.
Mind Tools offers a wealth of resources to
improve your time-management skills.
They can help you to be more organized, to
prioritize better, to schedule tasks
appropriately – and then to complete them in
a focused and efficient way.
Our resources also explain how to use clear
goals to guide your time management,
helping you to stay motivated and
disciplined.
The Big Rocks of Life

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