Division Level

Forms & Data Consolidation

Mr. Pedro Melchor M. Natividad

Asst. Schools Division Superintendent
 DIVISION

DISTRIC
T

E/S SCHOOLs CLCs

 DIVISION

DIST. 2
DIST. 1

DIST. 3

E/S CLCs
SCHOOLs
E/S SCHOOLs CLCs
E/S CLCs
SCHOOLs
 Consolidated Division Report Card

General District General Division

1
Information 1
Information
2 District Report Card 2 Division Report Card
Problem
3
Identification Division Situation Analysis
Consolidated Priority
4
Improvement Areas Division Priority
Consolidated Plan Improvement Areas
5
Requirements
DAP Preparation
Consolidated Core
6
Values
Core Values & Vision
Consolidated Vision Setting
7
Elements
Division Level Data Consolidation
and Situation Analysis
Steps in Data Consolidation
and Validation at the
DIVISION OFFICE
 Review the Data Gathering Form for the
Data Gathering and Situation Analysis

Division Office

Review the data gathering form for data

requirements

The main source document is the:

(DIVISION LEVEL)

• DRC for Single District

DISTRIC
T
 Validate Information Submitted by
Data Gathering and Situation Analysis

District Offices
Check the accuracy and validity of the
information contained in the DRC with existing
documents e.g. district reports, BEIS
data/information to ensure the integrity and
reliability of the information
(DIVISION LEVEL)

District Offices will submit the following:

• DRC for Single Districts
• District Data Maps .

DISTRIC
T
 Data Gathering and Situation Analysis
(DIVISION LEVEL)

Accomplish Basic Division Information .

T
DISTRIC
 Accomplish Section 2: Report Card
Data Gathering and Situation Analysis

This is accomplished by:

Consolidating information
derived from various district
offices within the division
(DIVISION LEVEL)

Validating derived information

with current data base of the
Division Office

Validating derived information

with Central Office Data .
DISTRIC
T
 Data Gathering and Situation Analysis
(DIVISION LEVEL)

Prepare the Division Data Maps

T
DISTRIC
Phase 1: Process Framework

INPUT PROCESS TOOL OUTPUT DEDP

ORGANIZATION
GATHERING &
OUTLINE
Multi-year Accomplished

DIVISION SITUATIONAL OVERVI EW AND ANALYSIS

DATA Multi-Level
Planning DRC-School &
Report Cards
District Level
Information

INPUT PROCESS TOOL OUTPUT

VALIDATION

Accomplished
DATA

Review Validated DRC

Division Report
Checklist
Card

INPUT PROCESS TOOL OUTPUT

SITUATION
ANALYSIS

Accomplished Streams Analysis Analysis of

Division Report (Problem Division
Identification) Situation
Card
 Problem
Identification
Levels in Problem Identification

1. District / Municipal Level

2. Division Level
Inputs in Problem Identification

 District Report Card

 District / Municipal Data Map
 Public expenditure in education
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

Part of the data gathering package is a

scaled-to-fit map of the municipality.

The following planning indicators will be used:

Performance Indicators
For Schools For CLCs
• Enrolment • Participants/
• Drop-out Enrolment
• Learner • Completion
Achievement Rate .
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

Teacher/ Instructional Manager –Learner Ratio

LGU Support Provided

For Schools: Classroom-Learner Ratio

For CLCs: No of OSYs or Adults Served

For ECE: Gross Enrolment & Completion .

 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

The following color codes will be used

Early Childhood Brown

Elementary White
Secondary Yellow
ALS Blue
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

The following symbols will be used:

Teacher/
Instructional
Manager: Learner
Ratio LGU
Support

Classroom:
Learner Ratio
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

Prepare the Data Card

2.
5
in

2.5 in
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

Prepare Individual
Data Cards 52.0 mps

Place the Learner

Achievement Rate
of the School
Alcedo Elementary
School (AES)
Place the Name of
School on the Roof Enrolment = 624

Drop-out = 2.76%
Place other
indicators inside 1: 57 1:64 .5M
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

Prepare Individual
Data Cards
50%
Place the
Completion Rate of
the CLC

San Jose Community

Place the Name of Learning Center
CLC on the Roof
Enrolment = 350

Place other
indicators inside
1: 75 1:30 00M
 Prepare a District Data Map
Problem Identification Steps (DISTRICT)

National Highway
Elementary School
 Municipal Capitol

Cmmty Lrng Center Secondary School

Add info on:

• School Age Pop’n
• In-School
• Out-of-School

Plot the data cards

on the data map 
Using the Data Map

1.What does it tell the District

Consolidation Team?
2.How are schools distributed?
3.Identify schools with the highest
and lowest mps, and based on the
gap make an inference.
4.How are CLCs distributed? .
Using the Data Map

5.Can CLCs service the need?

6.Reviewing catchment of
schools/CLCs vs. geography, how
accessible are schools/CLCs to
learners?
7.Are there enough schools/CLCs to
address the need? .
 Prepare the Division Data Maps
Data Gathering and Situation Analysis

Two Data Maps are prepared

Basic Information Data Map

(DIVISION LEVEL)

This data map provides Fit all data maps

basic information about submitted by
the schools and CLCs district offices to
operating within the prepare this data
Division Office. map .

DIVISION
 Prepare the Division Data Maps
Data Gathering and Situation Analysis

Two Data Maps are prepared

Prioritization Data Map

The second data map enables the DPC

(DIVISION LEVEL)

to facilitate the process of

prioritization done by the Division
Office.

DIVISION
 Data Gathering and Situation Analysis
(DIVISION LEVEL)
MERZ
CITY OF

DIVISION
 Preparing the Prioritization Data Map
Data Gathering and Situation Analysis

1. Prepare Materials Needed

Suggested Symbols are the ff:

Achievement
Triangle
Rate
(DIVISION LEVEL)

Drop-out Rate Arrow down

Resources-
Person
Teacher
Resources
Peso sign
Finance

DIVISION
 Preparing the Prioritization Data Map
Data Gathering and Situation Analysis

1. Prepare Materials Needed

A ranking process is suggested:

Achievement
(DIVISION LEVEL)

With Mastery Green

Nearing Mastery Yellow
Below Mastery Red

DIVISION
 Preparing the Prioritization Data Map
Data Gathering and Situation Analysis

1. Prepare Materials Needed

A ranking process is suggested:

Drop-out Rate
(DIVISION LEVEL)

0% Green
TBD Yellow
TBD Red

DIVISION
 Preparing the Prioritization Data Map
Data Gathering and Situation Analysis

1. Prepare Materials Needed

A ranking process is suggested:

Resources-Teachers
(DIVISION LEVEL)

TBD Green
TBD Yellow
TBD Red

DIVISION
 Preparing the Prioritization Data Map
Data Gathering and Situation Analysis

1. Prepare Materials Needed

A ranking process is suggested:

Resources-Finance
(DIVISION LEVEL)

TBD Green
TBD Yellow
TBD Red

DIVISION
 Preparing the Prioritization Data Map
Data Gathering and Situation Analysis

2. Prepare the Symbols

Achievement
(DIVISION LEVEL)

Drop-Out

Resources-
Finance
Resources-
Teachers DIVISION
 Data Gathering and Situation Analysis
(DIVISION LEVEL)
MERZ
CITY OF

DIVISION
 Using the Data Map
Data Gathering and Situation Analysis

PERFORMANCE
• Which district has most of the areas in the
red? Which are doing relatively better?
• Has there been a return on investment on
(DIVISION LEVEL)

the district/s to which funds were mostly

allocated? .

DIVISION
 Using the Data Map
Data Gathering and Situation Analysis

RESOURCE ALLOCATION
• How has the division allocated resources
within the city?
• How did the LSB allocate resources within
the city?
(DIVISION LEVEL)

• Have funds been allocated to support

critical improvement areas of the
schools/CLCs/Districts? .

DIVISION