CSC321: ICT Project Management

CSC321: ICT PROJECT

MANAGEMENT
THE PROJECT LIFECYCLE
1 Tutor: Eric M. Ayienga
ayienga@uonbi.ac.ke
LEARNING OUTCOMES
 At the end of this lecture, the learner should be able to:
 Describe the project lifecycle.

CSC321: ICT Project Management

 Explain the phases in the project lifecycle.

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PHASES OF A PROJECT
 The Project Life Cycle:
 A logical sequence of activities to accomplish the project’s

CSC321: ICT Project Management

goals or objectives.
 Regardless of scope or complexity, any project goes
through a series of stages during its life.
 Project Initiation.
 Planning & Design.
 Execution & Controlling.
 Closure.

 Diverse project management tools and methodologies

prevail in the different project cycle phases.
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THE PROJECT LIFECYCLE
 Initiation or Starting Phase:
 The outputs and critical success factors are defined,

CSC321: ICT Project Management

 Planning phase:
 Characterized by breaking down the project into smaller
parts/tasks.
 Execution phase:
 The project plan is executed
 Closure or Exit phase:
 Marks the completion of the project.

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THE PROJECT LIFECYCLE

Initiating

CSC321: ICT Project Management

Planning

Monitoring &
Executing
Controlling

Closing
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INITIATION PHASE
 Project sponsor is identified.
 Scope and deliverables are defined.

CSC321: ICT Project Management

 Relationship to organizational goals is key
 Budget is approved.
 Broad statements are made about risks, approach,
timelines.
 Stakeholders are identified.
 Project manager is assigned and a project team
assembled.
 At the end of the phase there is an approved project
charter: 6
 The approval to proceed to the planning phase.
AREAS TO BE CONSIDERED UNDER
PROJECT INITIATION PHASE
 The initiation phase should include a plan that encompasses the
following areas:
 Analyzing the business needs/requirements in measurable goals.

CSC321: ICT Project Management

 Reviewing of the current operations.
 Conceptual design of the operation of the final product.
 Equipment and contracting requirements including an
assessment of long lead time items.
 Financial analysis of the costs and benefits including a budget.
 Stakeholder analysis, including users, and support personnel for
the project.
 Project charter including costs, tasks, deliverables, and
schedule.
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PLANNING PHASE
 Deliverables are clearly defined.
 Based on the deliverables, a work breakdown structure

CSC321: ICT Project Management

(WBS) defines the “work packages”.
 The work packages are used to develop a schedule.
 Plans are made for management of:
 Stakeholders, communication, quality, costs, risks,
procurement, resources including human resources.

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IMPLEMENTATION (EXECUTION) PHASE
 Project team is hired and developed.
 Procurements take place.

CSC321: ICT Project Management

 Project work is underway.
 Project must be monitored and changes managed.
 Communication to stakeholders is an important ongoing
activity.

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MONITORING AND CONTROLLING
 Includes:
 Measuring the ongoing project activities:

CSC321: ICT Project Management

 Where we are;
 Monitoring the project variables (cost, effort, scope, etc.)
against the project management plan and the project
performance baseline
 Where we should be;
 Identify corrective actions to address issues and risks
properly
 How can we get on track again;
 Influencing the factors that could circumvent integrated
change control so only approved changes are implemented. 10
CLOSURE PHASE
 Includes the formal acceptance of the project and the
ending thereof.

CSC321: ICT Project Management

 Administrative activities include:
 The archiving of the files.
 Documenting lessons learned.

 This phase consists of:

 Project close: Finalize all activities across all of the process
groups to formally close the project or a project phase.
 Contract closure: Complete and settle each contract
(including the resolution of any open items) and close each
contract applicable to the project or project phase.
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CLOSING PHASE
 Reporting.
 Closing out procurements

CSC321: ICT Project Management

 Final payments.
 Identify lessons learned.
 Celebrate.

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EXERCISE
 You all did a project in second year. Analyze and apply
the contents of slide 6 to your project.

CSC321: ICT Project Management

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