Customize Options and

Views for Documents

Change document views
• Microsoft Word provides several ways to view a document you’re
working on. Each is suitable for different aspects of working with a
document, and some are better suited for multi-page documents than
single pages. If you've always worked in the default view, you may find
other views that make you more productive.
Change Layouts
• Word documents open in the Print Layout by default. You can select
an alternative layout at any time.
Change Layouts With the Icons Under the Document

• Another way to change layouts on the fly is to use the buttons at the
bottom of the Word document window. The current layout icon is
highlighted. To switch to a different layout, select the corresponding
icon.
Word Layout Options

• Current versions of Word provide the following layout options:

• Print Layout is the default layout and the one you see most often.
• Web Layout is suitable if you are designing a web page in Word. Web
Layout view shows how the document will look as a web page.
Using Microsoft Word to create a web page

• You can use Microsoft Word to convert existing documents into HTML
format. Use the “Save as Web Page” option to create documents for
the web.
• Remember, layout differences may exist after you convert a
document. For example, if you used tabs to create a table in Word,
the tab space will not appear in the HTML document.
• To avoid having to correct an improperly aligned table, always use
Word’s Insert Table options to create new tables.
• Outline generates an outline version of the contents of the
document. You can control the number of levels that are shown and
whether the text is formatted. Use Outline view to organize and
navigate through a lengthy document.
• Draft view displays only basic text without any formatting or graphics.
It is Word's equivalent of a plain text editor.
• Read Mode hides the writing tools and menus, leaving leave more
room for the document pages.
• Focus Mode is a simplified view of the document without any
distractions and is available in Microsoft 365. If you need the ribbon,
move the mouse to the top of the screen and the ribbon will drop
down.
Other Ways to Change How Word Displays

• Also in the View tab are other ways to control how a Word document

looks on screen. 
• Zoom opens a dialog box you can use to specify the percentage of
zoom you want. Choose from Word-supplied choices or enter any
percentage you like.
• Zoom to 100% instantly returns the document to 100% size.
• One Page or Multiple Pages toggles the view so that either one page
of the document displays on the screen or thumbnails of several
pages display on the screen.
• Page Width expands the width of the working document to the
screen size, usually displaying only the top part of the document.
• Ruler and Gridlines make it easier to measure distance and objects in
a document and line up objects on the page.
• Navigation Pane adds a column to the left of the document that holds
thumbnails for every page. It is useful for navigating through
documents that have more than one page.
• Split displays parts of two pages at the same time, which is useful
when you want to copy text or graphics from one page and paste to
another.