Asking for and sending information

Please can you tell me . . .

Please can you send me (details of ).. .
Thanking for a previous message
Thank you for your email.
Thank you for your email, dated 6 June.
Many thanks for your message, dated 6 June.
Thank you for your enquiry.
Attaching a document
I am attaching details of . . .
I have pleasure in attaching . . .
I attach some information which I hope you find useful.
I attach our price list and look forward to hearing from you.
1.1 Format for business

email.

Read this sample email

and decide the format
of an email
Business email format template
Subject: [Brief and clear subject]

Dear [Recipient name],

My name is [your name], and I am [state professional identity or title and employer].
I am writing to [state the reason for sending your business email].

[Explain in greater detail the subject you want to raise or request you want to
make]. [Provide supporting information as appropriate].

I appreciate your time and consideration. [Make a call to action].

[Formal closing],
[Your name]
[Your professional contact information]
Format for Business letter
Your Contact Information 
Your Name
Your Job Title
Your Company
Your Address
City, State Zip Code
Your Phone Number
Your Email Address
The Date 

The date you're penning the correspondence

Recipient’s Contact Information 
Their Name
Their Title
Their Company
The Company’s Address
City, State Zip Code
The Salutation 
Use "To Whom It May Concern," if you’re unsure specifically whom
you’re addressing.
Use the formal salutation “Dear Mr./Ms./Dr. [Last Name],” if you do not
know the recipient.
Use “Dear [First Name],” only if you have an informal relationship with
the recipient.
The Body 
• Use single-spaced lines with an added space between each paragraph,
after the salutation, and above the closing.
• Left justify your letter (against the left margin).
Closing Salutation 
Keep your closing paragraph to two sentences. Simply reiterate your
reason for writing and thank the reader for considering your request.
Some good options for your closing include:
• Respectfully yours
• Yours sincerely
• Cordially
• Respectfully
5. Asking for sending information
Writing tip:
• Write in a natural style. Do not use an old-fashioned, very formal
style. Say Thank you for your letter, dated 14 June, not we have
received your letter of the 14th of this month
• Do not use very informal language, unless you know the person well.
Do not write Hi! or Hello! or Ciao, John! Write Dear John (if you know
the person) or Dear Mr Smith.
• Do not use text-message abbreviations such as Ihope Ican c u soon or
Yr order is waiting 4 u.
• Do not use slang. Write Someone in the offi ce can help, not A guy
here can help.
6. Opening and closing Look back the lesson 1
The way you close your message
a message depends on the way you open it
Complete the emails with the sentences .

Dear Mr Cruz,
Please find enclosed an application form for the post of Teacher of
History. …I look forward to receiving your application …for this job. The
deadline is March 24.
Yours sincerely,
J Ko, School Administrator 
Complete the emails with the sentences.

Dear Mrs Kapusta, I am writing to confirm our appointment in my offi ce on

Tuesday January 28.
Please report to Reception when you arrive, and they will direct you to my
offi ce. I hope you have a safe journey here, and… I look forward to meeting
you ..on Tuesday.
With best wishes, Tony Donizetti
Dear Jackie, 
Congratulations on getti ng the job. My team in the International Offi ce
and I would like to welcome you to Bakewell University. I am sure you
will enjoy your new role. We look forward to working with you.
Best wishes,
Ewa
Ewa Jones – Director, International Offi ce – Bakewell University