1.

Greetings

 Dear Mr./Mrs./ Ms. + Last name,

For example: Dear Mr. Smith,

 Dear Sir/ Madam,

If you don’t know the name and last name of the recipient

 To whom it may concern

This is a more generic formulaic expression.

2. Introduction
In this part, we must indicate briefly and clearly the reason for writing.

 I’m writing with regard to … (email subject)

 I’m writing to … (ask, inform, request, send, confirm, etc)
 I’m writing in reference to … (email subject, e.g. a job post, an advertisement,
a website, etc)

3. Body

4. Closing paragraph

I look forward to hearing from you soon / at your earliest convenient time.
Thank you in advance.
Thank you for your attention.
If you have any questions, please do not hesitate to contact me.
For further information, please do not hesitate to contact me.
Please let me know if you have any questions.

5. Goodbye
Here you can find a list of the most common phrases to end a formal email:

 Sincerely,
 Kind regards,
 Best regards,
 Yours faithfully, (only if you began your email with ‘Dear Sir/Madam’)
 Yours sincerely, (only if began your email with ‘Dear Mr./Mrs./ Ms. + Last
name)
 Regards,

6. Signature
We write our full name (name + last name)
Sample 1:

Dear Mr. Carruthers,

Having seen your advertisement in last week’s The Gazette, I am writing to apply for
the position of camp assistant for the summer camp in July.

I am 18 years old and have just graduated from St. John's High School. I have certificates
in both English and French and can speak both languages fluently.

I have previous experience working with children as ever since I was 9 I attended and
later worked at the summer camps our school held every June. I therefore know what
activities are popular and how to best organize them. I am also aware how much work is
required, but I am an active, patient, creative and enthusiastic person, which is why I have
never missed a summer camp session since my parents first enrolled me in one.

I will be available to work in July as it falls in the summer holidays and because I am
not planning on finding a part-time job, I will be free to work evenings and any days needed.

I enclose a reference from my school’s camp organizers and would be available for an
interview at your earliest convenience.

Yours sincerely,

Gabrielle Kane

Sample 2:

Dear Sir/Madam,

I read in the local newspaper that you are currently seeking staff to work at your campsite
during the summer, and I am interested in applying.

I am currently a student at Ravenscroft High School and I am keen to gain some work
experience. I am available for work from July 3rd until September 4th. I am happy to work at
any time of day from early in the morning until late at night.

I am polite and friendly, so I would be happy to serve customers. I’m also physically fit, so I
would willingly do manual labour such as keeping the campsite clean and tidy. My work
experience includes volunteering with the junior football club and helping neighbours with
gardening tasks. I am good at general repair work and and working with computers.

I would be happy to meet you for an interview at your convenience. I attach my curriculum
vitae.

Thank you for your attention,

Yours faithfully,
Craig Daniels