Microsoft® Office 365® Excel™

2019 Comprehensive

Chapter 11
Additional Specialized
Functions

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Learning Objectives

11.1 Fill and Separate Text in Columns

11.2 Manipulate Text with Functions
11.3 Apply Advanced Filtering
11.4 Manipulate Data with Database Functions
11.5 Use Advanced Lookup Functions

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Fill and Separate Text in Columns
(1 of 3)

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Fill and Separate Text in Columns
(2 of 3)

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Fill and Separate Text in Columns
(3 of 3)

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Manipulating Text with Functions
(1 of 6)
CONCAT function—joins text strings into one text string
=CONCAT(text1,text2)

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Manipulating Text with Functions
(2 of 6)
TEXTJOIN function—combines text strings to produce a
result of characters
=TEXTJOIN(delimiter,ignore_empty,text1,text2)

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Manipulating Text with Functions
(3 of 6)
• PROPER function—capitalizes the first letter of each
word in a text string
=PROPER(text)
• UPPER function—converts text strings to uppercase
letters
=UPPER(text)
• LOWER function—converts all uppercase letters in a text
string to lowercase
=LOWER(text)

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Manipulating Text with Functions
(4 of 6)

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Manipulating Text with Functions
(5 of 6)
• LEFT function—extracts the specified number of
characters from the left side of a text string
=LEFT(text,num_chars)
• RIGHT function—extracts the specified number of
characters from the right side of a text string
=RIGHT(text,num_chars)
• MID function—extracts the characters from the middle of
a text string, given a starting position and length
=MID(text,start_num,num_chars)

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Manipulating Text with Functions
(6 of 6)
Function Description Syntax

FIND Identifies the starting position of one text string =FIND(text_text,within_

within another text string. text,start_num)
LEN Identifies the number of characters in a text string. =LEN(text)

SUBSTITUTE Substitutes an old text string with new text string. =SUBSTITUTE(text,old_
Instance_num specifies which occurrence of text,new_text,instance_num)
old_text you want to replace with new_text. When
instance_num is specified, only that instance is
changed. If you do not include instance_num, all
occurrences are changed.
TRIM Removes leading and trailing spaces in a text string =TRIM(text)
and extra spaces between words but maintains one
space between words in a text string.

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Apply Advanced Filtering (1 of 3)

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Apply Advanced Filtering (2 of 3)

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Apply Advanced Filtering (3 of 3)

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Manipulating Data with Database
Functions (1 of 4)
Database function arguments
– Database argument—is the entire dataset
– Field argument—is the column that contains the
values operated on by the function
– Criteria argument—defines the conditions to be met
by the function

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Manipulating Data with Database
Functions (2 of 4)
• DSUM function—adds the values in a column that match
conditions specified in a criteria range
=DSUM(database,field,criteria)
• DAVERAGE function—determines the average of values
in a column that match conditions specified in a criteria
range
=DAVERAGE(database,field,criteria)

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Manipulating Data with Database
Functions (3 of 4)
• DMAX function—identifies the highest value in a column
that matches specified conditions in a criteria range
=DMAX(database,field,criteria)
• DMIN function—identifies the lowest value in a column
that matches specified conditions in a criteria range
=DMIN(database,field,criteria)

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Manipulating Data with Database
Functions (4 of 4)
• DCOUNT function—counts cells that contain numbers in a
column that match specified conditions in a criteria range
=DCOUNT(database,field,criteria)
• DCOUNTA function—counts empty cells or non-numeric
data in a column that match specified conditions in a
criteria range
=DCOUNTA(database,field,criteria)
• DGET function—extracts a single value from a field or
column within a dataset that matches specified conditions
=DGET(database,field,criteria)

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Using Advanced Lookup Functions
(1 of 5)
MATCH function—searches through a range for a specific
value and returns the relative position of that value within
the range
=MATCH(lookup_value,lookup_array,[match_type])

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Using Advanced Lookup Functions
(2 of 5)
INDEX function—returns the value at the intersection of a
specific row and column within a given range
=INDEX(array,row_num,[column_num])

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Using Advanced Lookup Functions
(3 of 5)
CHOOSE function—function returns a value from a list
using an index number between 1 and 254
=CHOOSE(index_num,value1,[value2])

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Using Advanced Lookup Functions
(4 of 5)
FORMULATEXT function—is inserted in a cell to return the
formula as a string that is stored in another cell
=FORMULATEXT(reference)

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Using Advanced Lookup Functions
(5 of 5)
TRANSPOSE function—transposes or rearranges the data
from columns to rows and rows to columns
=TRANSPOSE(array)

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