Timekeeping&Payroll

Solution Manila
Option 1: Option 2:
• Software • Human resource:

Zalamea Outsourced service

Sprout  New hire
Salarium
 Estimated Cost PA PhP

P&A Sprout Zalamea Salarium

N/A (partner company

Timekeeping with Zalamea) 825,600.00 516,000.00 774,000.00

Option 1- Implementation cost N/A 150,000.00 25,000.00 600,000.00

Software Year 1 Cost only for

Timekeeping   975,600.00 541,000.00 1,374,000.00

Payroll (remittances not incl) 822,240.00 206,400.00 774,000.00 516,000.00

1st Year Cost including
payroll 822,240.00 1,182,000.00 1,315,000.00 1,890,000.00
Customer Service phone 24/5 support (additional 3k Cost
details   per month)   24/7 support

Global clients   300 plus clients 2000 Clients 300 plus clients
hammerjack, 7 eleven,
Shakey's, TOA Global, Jolibee, Google, Optum, Disney, Good Year, Vanguard Assessment,
Existing Clients   World Vision Nestle Auto Deal
 Estimated Cost PA PhP

Option 2 – New hire Outsource

Outsourced Timekeeping service 511,000 360,000

service/new Implementation cost NA NA

hire
Year 1 Cost 511,000 360,000
 Current Payroll process:
(mid-month and month end)

• Step 1: FT receive and review employees’ timesheets;(all services)

• Step 2: FT request data from HR/TL about absence/new
starters/leavers/OT/bonuses;
• Step 3: FT calculate number of hours worked for each individual;
• Step 4: FT email draft report to the payroll company (P&A);
• Step 5: FT to respond to queries (if any) to P&A;
• Step 6: FT to process payroll;
• Step 7: FT to deal with any queries from employees in regards of payroll;

NB These steps are performed twice a month and take 2 x 10 days of

2FTE
Why do we need a timekeeping solution?
• Would reduce the risk of manual input errors both for FT and TL;
• Could be used as a tracking solution resuming historical data and help
TL to manage their teams more efficiently;
• Would save time for FAO which could be allocated to another finance
tasks so that the team could perform better;
• Keeps the company in line with the DOLE regulations reducing the
risk of potential unintentional non-compliance with local laws;

! If added to the timekeeping solution, p a y r o l l s e r v i c e would

lead to:

 billing team to produce accurate invoices to customers;

 completeness of the payroll process;
 reduce FTEs questions/queries on payroll.