Chapter 6: Preparing a tyescript

Objectives:
1. use correct spacing afer punctuation marks.
2. Replace abbreviations with words in their extended form;
3. prepare paragraphs in various styles:
4. Create presentable documents using various types of headings.
5. interpret and apply manuscript signs correctly
6. Prepare mailable documents from manuscripts or typed notes;
7. create templates for future use
Definition of Terms:

Typescript: is the typed document from a given manuscript.

In other words it is a typewritten version of a manuscript.

Manuscript: A manuscript is a handwritten or rough draft

typed document that usually contains errors to be
corrected.

Mailable copy: is a document that is error free, attractively

laid out and ready to be submitted.
The use of punctuation marks

• Punctuation marks are marks or signs used within text to

clarify its meaning. punctuation marks play an essential
role in enabling readers to understand the text. It is
important that become familiar with the rules of
punctuation marks and their uses.
1. Comma (,)- used to seperate elements within a list or indicate a
pause within a sentence.
* One character space is usaully left after a comma but threr is no
space after a comma when typing numbers.
2. semicolon (;)- Similiar to the comma but signifies a longer
pause. Its shows a relationship between two clauses that could be
separated by a full stop.
* One space is left after the semicolon.
Colon (:)- Used to introduce a list or an idea once the clause before
it can stands on its own.
*Two spaces should be left after typing the colon.
4.Full stop/ period (.)- used at the end of a sentence, after sn initial
or to abbreviate a word.
* Two spaces are left at the end of a sentence before begining a
new one.
*one space is left after an intinial and no space is needed for
abbreviation.
5. Exclamation mark (!)- used to express intense emotion such as
excitement.
* Leave two spaces after the exclamation mark.
6. Question Mark (?)- placed at the end of a question.
*Two spaces after the exclamation mark.
7. Hypen (-) -Used to join two or more related words, or in the
division of a word at the end of a line.
* No character space is used after or before the hypen.
8. Dash (_) -Used to further explain a statement. It is sometimes
used in place of a comma or brackets.
* A hypen is used to create the dash by inserting one space before
and one after it.
9.Ellipsis(...)- Used in place of text that has been intentionally
deleted.
* Three spaced or unspaced full stops are used in creating the
ellipsis.
• 10. Parentheses / round brackets () - Additionanl information or
explanation of previous statement may be paced within brackets.
• 11. Apostrophe (‘) -Denotes ownership.
* when apostrophe is at the end of a word , leave one space
before typing another word.
Quotation marks (“)- To indicate direct speech or to emphasise a
point , word, letter pr pharse.
• Types of capitals
1. Intial capital- The first letter of each importsnt words are
capitalised.
2. Closed capital- refers to capital letters within a word typed
without a spcae between them buut one space is allowed between
words.
3. Spaced capital- with spaced capital one space is left between
letters within a word.
Capitalisation
in preparing a document , upper case or capital letters should be
appropriated placed.
The following should be considered-
1. Always begin a sentence with a capital letter.
2. The first letter of a proper noun such as the name of a person or
place shoulve be capitalised.
3. The first letters of personal titles should be capitalised. These
includes:
Mr.
Mrs.
Dr.
Types of line spacing

• The three main types of spacing are:

1. single line spacing
2. Double line spacing
3. triple line spacing
Types of Heading

• 1. Main heading
• 2. Sub heading
• 3. Shoulder heading
• 4. Paragraph heading
• 5. Marginal/ Side heading
• 6. Column heading
• 7.Subject heading
Types of Paragraph styles

• 1. Blocked Paragraph
• 2.Indented Paragraph
• 3.Hanging Paragraph
• 4.Inserted Paragraph
Abbreviations

• Abbreviations are words that are in shortened form or are

not spelt out.
Manuscript

• Manuscript signs, proofreaders’ marks or correction signs

are symbols or marks used within a manuscript to indicate
to the administrative assistant the necessary corrections
that should be made when preparing the document
Footnotes

• Footnotes are used within documents to give further

explanation about the text that the writer may not
necessariyl want to be stated within the body of the
document.
• Footnotes are located at the bottom of the pageon which
the reference is being made.
How to insert foornote-
Place the cursor at the point of insertion
Click insert footnote in the reference tab