Technical Report Writing &

Presenttaion Skills
(Alfred)

Dr. Farrokh Jaleel

Some …

● ‘Can’ vs ‘May’
● ‘Few’ vs ‘a few’
● ‘Affect’ vs ‘Effect’
● ‘Fewer’ vs ‘Less’
Contents
● Reports

○ Feasibility Reports

○ Formal Reports

○ Laboratory Reports

○ Progress and Activity Reports

Feasibility Reports

Needed -> Organizations consider a new…

Presents -> Evidence about practicality of a

proposed…
Questions

● Is new construction or development

necessary?
● Is sufficient staff available?
● What are the costs?
● Is funding available?
● What are the legal or regulatory
ramifications?
Before beginning to write…

● Analyze the needs of the audience, context

and purpose of the study
● Then write a purpose statement, such as:

“The purpose of this study is to

determine the feasibility of…”
Structure

● Introduction
● A body
● A conclusion, and
● A recommendation
Introduction

● Purpose of the report

● The circumstances that led to the report
● Any pertinent background information
● Optional: Scope of the report, any procedures
or methods used in the analysis of
alternatives, and any limitations of the study
conclusion

Interprets the available options

and leads
to one option as the best, or most feasible.
recommendation

Clearly presents
the writer’s (or team’s) opinion
on
which alternative best meets the criteria as
summarized in the conclusion
Formal Reports

• Written accounts of major projects that require

substantial research

• Often involve more than one writer

structure

● Front matter

● Body

● Back matter
Front matter

● Title Page Abstract (204)

● Table of Contents (205)
● List of Figures
● List of Tables
● Foreword
● Preface
● List of Abbreviations and Symbols
Body

● Executive Summary (206)

● Introduction (208)
● Text (including headings) (211)
● Conclusions (216)
● Recommendations (216)
● Explanatory Notes
● References (or Works Cited) (218)
Back Matter

● Appendixes
● Bibliography
● Glossary
● Index
Laboratory Reports
Communicate the results of significant testing and
experiments

Describe the purpose, methodology, results, and

conclusions of the test/experiment

May also include a references section to research

sources
Progress and Activity Reports

• Progress reports provide details on tasks

completed for major workplace projects

• Activity reports focus on the ongoing work of

• individual employees Or,

• Individual activities of project

THE END