TREDS / Report Beam Training

TREDS Website

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TREDS Login Page

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TREDS Home Page

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My Report Queue
Three Sections
 My Crash Reports to Review (Supervisor)
 Submitted Crash Reports by Department (Supervisor)
 Rejected Crash Reports to Revise (Submitting Officer/Supervisor)

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Crash Reports Submitted to a Specific Supervisor

By entering a Supervisor’s TREDS Username (email address) in the

‘Supervising Officer Email Address’ in ReportBeam, the report will
be sent to that specific supervisor for review/approval.

An email notification will be sent to the Supervisor informing him/her that a report is
waiting for review/approval.

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Crash Reports Submitted to a Specific Supervisor

The report can be found in ‘My Report Queue’ in ‘My Crash Reports to
Review’ section

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Crash Reports Submitted to the Department Queue

By leaving the ‘Supervising Officer Email Address’ in

ReportBeam blank, the report will be sent to the
Department Queue for review/approval.

Note: An email notification will not be sent to a Supervisor. Supervisors are

responsible for checking the ‘Submitted Crash Reports by Department’ section
periodically for reports awaiting review/approval.

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Crash Reports Submitted to the

Department Queue
The report can be found in ‘My Report Queue’ in ‘Submitted Crash
Reports by Department’ section

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Crash Reports Submitted to the

Department Queue - View
Any Supervisor in the Department can review/approve crash reports in
the ‘Submitted Crash Reports by Department’ section

‘View’ Option:
 Select this option to review the report only
 Supervisor cannot Approve or Reject report using the ‘View’ option

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Crash Reports Submitted to the

Department Queue - Process

‘Process’ Option:
 Select this option to review and Approve or Reject the report
 Crash Report will be assigned to the Supervisor when ‘process’ selected
 After selecting ‘process’, only that supervisor can approve/reject report

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Approve/Reject Crash Report

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Rejecting Crash Report

TREDS requires supervisors
to enter a reason when
rejecting the crash report.

The reject reason is included

in the notification email.

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Rejecting Crash Report

The report can be found in ‘My Report Queue’ in ‘Rejected Crash Reports
to Revise’

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Correcting Rejected Crash Report in TREDS

A rejected crash report can be corrected in one of two ways:
 Report Beam (recommended)
 Create a Revised Report and submit to TREDS (discussed in Report Beam section)
 TREDS Website
 Go to ‘My Report Queue’ and click on Document Number link

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Rejected Report Corrections: TREDS

Submitting Officer can make corrections in TREDS and resubmit the
report back to Supervisor by clicking ‘Resubmit for Approval’

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Multi-Level Approval
Multi-Level Approval provides an additional level (2nd Level) of approval
after Supervisor Approval

How Multi-Level Approval works:

When Supervisor approves report, the report will be sent to all TREDS
users who have Law Enforcement Clerk (LE Clerk) permissions
LE Clerks will either select the ‘View’ or ‘Process’ option
Crash Reports can be rejected (sent to submitting Officer) or approved
(sent to DMV)

How to request Multi-Level Approval:

 Send email request to TREDS.SavesLives@DMV.Virginia.Gov including
list of users who require LE Clerk permissions

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TREDS Multi-Level Approval Process Flow

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TREDS Department Administrator

All Departments are required to designate at least one Department Administrator

Department Administrator has the following privileges:

Manage Users
Add new users in the department
Search for users in the department
Modify user account information
Disable user accounts
Unlock user accounts
Reset passwords
Post Department Message
Add/Edit the message in the ‘News from my Department’ section of the TREDS
Home Page

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TREDS Department Administrator

To designate additional Department Administrators, fill out
the Department Admin Request Form in the Quick Links
section and email to TREDS.SavesLives@DMV.Virginia.Gov

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TREDS Department Administrator:

Add a New User
Click on ‘Manage Users’ and then ‘Create User’
 Enter User information, select Primary Login Role and
click Save

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TREDS Department Administrator:

Other ‘Manage User’ Functions
Click on ‘Manage Users’ to modify, disable, unlock or reset password

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TREDS Department Administrator:

Post Department Message
Click on ‘Post Message’ to add/edit a message visible
only to your department

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Crash Report Search in TREDS

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Crash Report Search Results in TREDS

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PDF Download in TREDS

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Switch Role Function

Users who have more than one role will need to switch
between roles to access role specific functions
To switch roles, users clicks on the ‘Switch Role’ link at the
top of the page, make the selection and click ‘OK’

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Switch Role Function

Police Supervisor

Based on the role

selected, the user
will have different
Operations
Dept Administrator

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Crash Report Status Description

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DUI and Click It or Ticket Campaign Data

DUI Campaign
Local Department users can enter DUI Campaign
information and view their own agency DUI Report

Click It or Ticket
Local Department users can enter Click It or Ticket
Pre-Survey, Post-Survey and Summons information in
TREDS and can view their own agency CIOT Reports

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DUI and Click It or Ticket Campaign Data Entry

To enter DUI or Click It or Ticket Campaign data, you may need to
‘Switch Role’ to see the available operations

 Click the bubble next to the ‘role’ required, and click OK

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Click It or Ticket Campaign Data Entry

When selecting ‘CIOT Data Entry Users’, you will see the operations available on the left
side of the screen

Click the ‘Manage Click It or Ticket’ link to access the data entry screen for the current Click
It or Ticket Mobilization

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Click It or Ticket Campaign Data Entry

The order of entering data for May Mobilization is enforced by the system. The
data must be entered in the following order:
 Pre‐Seat Belt Usage Survey
 Post‐Seat Belt Usage Survey
 Summons data

Note: The order is not enforced for the November Mobilization since Pre- and Post-Survey
are not required

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Click It or Ticket Campaign Data Entry

First, select ‘Add Pre-Seat Belt Usage Survey’; complete all fields and click ‘Save’

After completing this form, enter the data for ‘Add Post-Seat Belt Usage Survey’ and then ‘Add
Summons Data’

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DUI Campaign Data Entry

When selecting ‘DUI Data Entry Users’, you will see the operations available on the left
side of the screen

Click the ‘DUI Enforcement Entry’ link to access the data entry screen for DUI Campaign
data

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DUI Campaign Data Entry

Select ‘Add Campaign’, and you will see the DUI Enforcement Entry
screen; complete all fields and click ‘Save’

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HELP Documents

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TREDS Contacts
Please send email to Linda.Ebel@DMV.Virginia.Gov or call 804-
367-0011 for:
Electronic crash submission
Ad-hoc reporting access
Schedule training sessions
Vendor questions
Please send email to TREDS.SavesLives@DMV.Virginia.Gov for:
Non-emergency issues
Comments, suggestions, proposed change requests
Please call the TREDS support line at 804-239-6931 for system
issues

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