S. No.

Index Page No

1 Mutual Transfer 2-5

2 Own Request Transfer 6-8

3 Change of Category 9-11

4 Administrative Transfer 12-15

Express Interest/Search list

l for
5 16
Mutual Transfer
 MUTUAL TRANSFER
Basic Flow Employee 1 Fills Form

Employee 2 Fills Form

Supervisor of both employees fill their remarks and forward to respective Branch Officer

Initiating Railway
1 Branch Officer forwards request to their Personnel Branch

OS forward to Ch.OS

Return Ch. OS forwards to APO

APO forwards to Sr. DPO

Sr. DPO forwards to DRM/CWM

DRM/CWM can approve and return back to AA or

APO forwards to Personnel Branch of other Unit or to HQ (for HQ controlled posts)

Return APO HQ forward to Personnel Branch of other Unit or returns to Division

Rejected
Other Railway
BO forwards to OS

OS forwards to Ch.OS

Return Ch.OS forwards to APO

APO forwards to Sr.DPO

Sr.DPO forwards to DRM/CWM

DRM/CWM can approve and return back to AA

APO approves or reject the case or to HQ (for HQ controlled posts)

Return APO HQ Accepts or returns to Division

Order is Drafted
 MUTUAL TRANSFER PROCESS
deZpkjh HRMS ds ek/;e ls vkWuykbZu vkosnu dSls djs

 Step I : Employee Login “HRMS ID & Password” ¼ deZpkjh viuh vkbZMh ls ykWfxu djs½

HRMS ID (Type Here)

Password (Type Here)

Captcha (Type Here)

Enter OTP

 Go to ‘’ IRHRMS – ESS” Tab & Select “ MUTUAL TRANSFER REQUEST”

¼ ykWfxu djus ds ckn deZpkjh IRHRMS – ESS ij fDyd djus ds ckn MUTUAL TRANSFER REQUEST
Button ij fDyd djsxkA½

 Click on “New Application”¼ vkosnu djus ds fy;s deZpkjh dks New Application ij fDyd djuk gksxkA ½

 Employee fill all relevant details & Upload Scanned Copy of Signature & Photograph
¼vkosnu QkWeZ es deZpkjh }kjk ekaxh x;h tkudkjh iw.kZ vkSj lgh :i esa Hkjuh gksxh vksj viuh QksVks vksj gLrk{kd dks Hkh
viyksM djuk gksxk mlds ckn ftl Hkh lqijokbZtj ds v/khu deZpkjh vkrs gS mudh ,pvkj,e,l vkbZMh fy[k dj QkWeZ
lcfeV djuk gksxh ½

uksV % igyk deZpkjh viuk vkonsu lcfeV djsxk mlds ckn f}rh; deZpkjh viuk vkosnu iw.kZ djsxkA
 Step II : lacf/kr lqijokbZtj }kjk QkWeZ Lohdkj djuk ¼Approval of Request by Supervisors½

 Login “1st Supervisor HRMS ID” ”¼ lacf/kr lqijokbZtj viuh HRMS ID ls Login djus ds ckn
Transfer Module ij fDyd djsxsA½
 Click on “Transfer > Process Mutual Transfer requests”

 Click on Transfer Request select the application & Click

on Go Button , check the details.
 Supervisor forward the application Branch Officer for
further Process or Reject the request

Step III : Processing of Request by Branch Officer

 Login “Branch Officer HRMS ID”

 Click on “Transfer > Process Mutual Transfer requests”
 Branch Officer will provide their remarks & forward Personnel Branch for further process.

Step IV : Processing of Request by Personnel Branch

 Login “Dealing Clerk HRMS ID”
 Click on “Transfer > Process Mutual Transfer requests
 DC will check & forward to Verification Authority
 VA(Ch.OS) authority forward to Acceptance Authority.
 AA (Concerned APO/DPO) will forward the case to Establishment Officer.

Step V : Processing of Request by Establishment Officer (Sr.DPO)

 Login “Establishment Officer HRMS ID”
 Click on “Transfer > Process Mutual Transfer requests”
 They will check the case and forward to DRM/CWM

Step VI : Processing of Request by DRM/CWM

 Login “DRM/CWM HRMS ID”
 Click on “Transfer > Process Mutual Transfer requests”
 They can approve & forward to AA or reject the case.
 Step VII : Processing of Request by Acceptance Authority

 Login “Acceptance Authority HRMS ID”

 Click on “Transfer > Process Mutual Transfer requests”
 AA will either forward the case to Zonal Headquarter ( for HQ controlled posts) or to
Branch Officer of other division.

2nd Employee Process by Other Railway

Step I : Processing of Request by Branch Officer

 Login “2nd Branch Officer HRMS ID”

 Click on “Transfer > Process Mutual Transfer requests”
 Branch Officer will provide their remarks & forward Personnel Branch for further process.
 DC will check and forward to the Verification Authority.
 VA will forward to Acceptance Authority
 AA will forward the case to Establishment Officer(Sr.DPO)

Step II : Processing of Request by Establishment Officer (Sr.DPO)

 Login “Establishment Officer HRMS ID”
 Click on “Transfer > Process Mutual Transfer requests”
 They will check the case and forward to DRM/CWM

Step III : Processing of Request by DRM/CWM

 Login “DRM/CWM HRMS ID”
 Click on “Transfer > Process Mutual Transfer requests”
 They can approve & forward to AA or reject the case.
Step IV : Processing of Request by Acceptance Authority
 Login “Acceptance Authority HRMS ID”
 Click on “Transfer > Process Mutual Transfer requests”
 AA will either forward the case to Zonal Headquarter ( for HQ controlled posts) or will
finalize the transfer request. ON finalization, two draft office orders will be created, 1
each in both unit’s Dealing Clerk ID.
 OWN REQUEST TRANSFER
Basic Flow Employee Fills Form

Supervisor forward to controlling Officer

Employee’s Controlling Officer forwards to DC of their unit

Unit
DC forwards to VA

Return VA forwards to AA

AA forwards to Establishment Officer (Sr.DPO)

Establishment Officer forwards to DRM/CWM

DRM/CWM can approve and returns to AA

AA can forwards to Headquarter or to transferring unit

Head Quarter
DC forwards to VA

Return VA forwards to AA
Rejected
AA forward to Transfer cell of transferring unit

Transferring Unit
Transfer Cell (AA) forwards to DC

DC forwards to VA
VA forwards to AA
Return
AA forwards to Branch Officer

Branch Officer forwards to Establishment Officer

Establishment Officer forwards to DRM/CWM

DRM/CWM can approve and return to AA

AA can mark for order generation

Order is drafted
 OWN REQUEST TRANSFER PROCESS
Step I : Request submission by Employee
 Login as Employee in HRMS
 Go to “IRHRMS-ESS” > “Own Request Transfer Request”.
 “IRHRMS-ESS” > “Own Request Transfer Request”
 Click on “New Application “button to raise new application. ¼ mlds ckn deZpkjh dks “New
Application” ij fDyd djuk gksxk ftl ij fDyd djus ds ckn vkosnu gsrq QkWeZ Open gksxkA½
 deZpkjh dks QkWeZ esa ekaxs x;s lHkh nLrkost dh tkudkjh] QksVksxzkQ]gLrk{kj dks Ldsu djds viyksM djuk gksxkA
 QkWeZ Hkjus ds ckn deZpkjh }kjk QkWeZ dks v/khuLFk lqijokbZtj dks QkWjoMZ djuk gksxkA

Step II : Processing of Request by Supervisors

 Login with Supervisor HRMS ID
 Click on “Transfer > Inter Railway Transfer Request
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 Supervisor will provide their remarks and will either forward & reject the request

Step III : Processing of Request by Controlling Officer

 Login with any one of the Branch Officer HRMS ID
 Click on “Transfer > Inter Railway Transfer Request”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them
 Branch Officer will provide their remarks and will either forward & reject the request.

Step IV : Processing of Request by DC,VA,AA of Employees Unit

 Login with Dealing Clerk HRMS ID
 Click on “Transfer > Process Own Request Transfer”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 DC (Dealing Clerk) will check and forward to the VA (Verification Authority).
 Similarly the Verification Authority forward to Acceptance Authority or will return
back the request to DC.
 AA (Acceptance Authority) will either forward the case to Establishment Officer or
return to DC of their unit or Reject the application.
 Once approval received from DRM/CWM, AA will either forward the case to Head
Quarter DC or Recipient unit.
Step V : Processing of Request by Establishment Officer
 Login with Establishment Officer HRMS ID
 Click on “Transfer > Process Own Request Transfer”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 Establishment Officer will forward the application to DRM/CWM.

Step VI : Processing of Request by DRM/CWM

 Login with DRM/CWM HRMS ID
 Click on “Transfer > Process Own Request Transfer”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 DRM/CWM will either accept or reject the application.

Step VII : Processing of Request by DC,VA,AA of Headquarter

 Login with Dealing Clerk HRMS ID
 Click on “Transfer > Process Own Request Transfer”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 AA(Acceptance Authority) will either forward the case to Transfer unit DC or return to
DC headquarter or Reject the application.

Step VIII : Processing of Request by DC,VA,AA of Transferring Unit

 Login with Dealing Clerk HRMS ID
 Click on “Transfer > Process Own Request Transfer”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 DC will check and forward to the Verification Authority of Transferring Unit.
 Similarly the Verification Authority will forward to the Acceptance Authority of
transferring unit or will return back the request to DC transferring unit.
 AA will either forward the case to Branch Officer or return to DC of their unit or Reject
the application.
 Once approval received from DRM/CWM, AA will accept the application.
 Officer order will be generated once the accepting officers of transferring unit accepts
the request.
 CHANGE OF CATEGORY
Basic Flow

Change of Category Process

Employee fills form

Supervisor forwards to DC

DC forwards to VA

Return VA forwards to AA

AA forwards to Cadre Controlling Authority of Employee’s Cadre

CCA approves and returns back to AA

AA sends to CCA of Transfer Cadre

CCA of Transfer Unit Accepts & returns to AA

Rejected

AA sends to Establishment Officer(Sr.DPO)

Establishment Officer forwards to DRM/CWM

DRM/CWM approves & order is drafted

Order is Drafted
 CHANGE OF CATEGORY PROCESS
Step I : Request submission by Employee
 Login as Employee in HRMS ¼ deZpkjh viuh vkbZMh ls ykWfxu djs½
 Go to “IRHRMS-ESS” > “Change of Category”.
¼ mlds ckn deZpkjh dks “IRHRMS-ESS” > “Own Request Transfer Request” ij fDyd djuk gksxk½
 Click on “New Application “ button to raise new application.
¼ mlds ckn deZpkjh dks “New Application” ij fDyd djuk gksxk ftl ij fDyd djus ds ckn vkosnu gsrq QkWeZ
Open gksxkA½
 deZpkjh dks QkWeZ esa ekaxs x;s lHkh nLrkost dh tkudkjh] QksVksxzkQ]gLrk{kj dks Ldsu djds viyksM djuk gksxkA
 QkWeZ Hkjus ds ckn deZpkjh }kjk QkWeZ dks v/khuLFk lqijokbZtj dks QkWjoMZ djuk gksxkA

Step II : Approval of Request by Supervisors

 Login with Supervisor HRMS ID
 Click on “Transfer > Process change of Category”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 Supervisor will provide their remarks and will either forward & reject the request.

Step III : Processing of Request by DC,VA,AA

 Login with any Dealing Clerk HRMS ID
 Click on “Transfer > Process change of Category”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 DC will provide their remarks and will forward to VA for further process.
 VA will provide their remarks and will forward to AA for further process.
 AA will select name of Cadre Controlling Authority of Employee’s unit , or to CCA of
transfer Unit or to Establishment Officer and will forward to them for further process.

Step IV : Processing of Request by Cadre Controlling Authority of Employee’s Cadre

 Login with CCA of Employee’s Unit HRMS ID
 Click on “Transfer > Process change of Category”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 CCA will either approve or reject the request . On approval the request will be
forwarded to AA.
Step V : Processing of Request by Establishment Officer of Employee’s Cadre
 After AA forward to EO, Login with EO’s ID.
 Click on “Transfer > Process change of Category”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 EO will either forward the request to DRM/CWM or reject the request.

Step VI : Processing of Request by DRM/CWM

 Login with DRM/CWM’s HRMS ID .
 Click on “Transfer > Process change of Category”
 List of pending application for action will be shown. Select request for action and click
on “Go” button details of the request will be shown to them.
 DRM/CWM will either approve the request or reject it . On approval a draft order will
be created in DC’s ID under “Officer Order>Promotion/Transfer Order.
 ADMINISTRATIVE TRANSFER
FLOW
Department raises request and forwards to APO Discard

AA forwards to DC

DC can upload documents and forward to VA

Return to VA forwards to AA

AA will forward to placement Committee or Returns to

department
Placement Committee

Member 1 Member 2 Member 3

AA forwards to Establishment Officer (Sr.DPO)

Establishment Officer forwards to TAA or returns to Department

Establishment Officer forwards to TAA or returns to

TAA sign and returns to Establishment Rejected

Establishment Officer sends to AA or Department

AA forwards to DC

DC marks to issue order

 ADMINISTRATIVE TRANSFER
Step I : Creation of Transfer Cell – For Unit Admin
 Go to “Admin Section > Change Role”
 Assign Role of “ Transfer Cell Member” to required Employee.

Step II : Creation of Placement Committee – For Transfer Cell Member

 Go to “Transfer > Manage Placement Committee” Page.
 To create new committee enter committee name, HRMS IDs for three members of the
committee and upload relevant approval document (if any)
 To fetch list of active existing Committees, click on “Load Committee List”.
 Click on Committee ID to view details.
 Click to “Mark Inactive” button to mark committee as In – Active.

Step III : Creation of Transfer Proposal – for Gazetted Officers of Department

 Go to “Transfer > Transfer Proposal” Page.
 To create new proposal select New Proposal option and provide the name for the
proposal and click on “Go” button, to edit Existing Draft/Returned proposal, select it
from the dropdown and click on “Go” button
 Click on “+”icon to add employee in the proposal , select acceptance authority if
forward to option to forward proposal to personnel department.
 In the pop up enter HRMS ID of the employee, current details of the employee will be
fetched and shown to officer.
 Enter the proposed transfer details for the employee and click on Save button.
 Enter more employees by clicking on “+” icon.
 Click on “Submit” to forward proposal to Personnel Branch.

Step IV : Processing of Transfer Case – For Personnel Department AA

 Login with AA’s ID
 Go to “Transfer>Forward Transfer Requests”
 Select forward for request which need to be forwarded to DC

Step V : Processing of Transfer Case – For Personnel Department DC

 Login with DC’s ID
 Go to “Transfer>Forward Transfer Requests”
 Select forward for request which need to be forwarded to VA
 Similarly VA needs to submit their remarks and forward the case AA
Step VI : Assignment of Transfer Case to Placement Committee – For APOs
 Go to “Transfer>Forward Transfer Requests”
 Select forward for request which need to be forwarded placement committee and select
committee to forward to from the drop down.

Step VII : Record Meeting of Placement Committee – Committee Members

 Go to “Transfer>Record Committee Meeting”
 Select one Committee. List of assigned proposals to that committee will be shown.
Select a proposal and click on Go button to fetch details.
 List of requests of individual employees included in the proposal will be shown.
 Members can send the proposal for query to Personnel Branch using “Return for
Query” option. They need to enter their query and then select the employee from
dropdown.
 Members need to provide their remarks individually for all requests & digitally sign to
save meeting details and recommendations.
 Once signed by all members requests will be send back to Personnel Branch.

Step VIII : Forward Transfer case to Transfer Acceptance Authority – By Personnel Branch
 Login with Acceptance Authority (APO)’s ID
 Go to “Transfer>Return/Process Transfer Requests”
 AA can either forward the request to Establishment Officer fro approval or return it to
department based on remarks received from the committee.
 Login with Establishment Officer’s ID
 Establishment Officer has to forward the request to Transfer Acceptance Authority for
final Acceptance , using the same menu option.
 After selecting relevant options , click on submit button to save details.

Step IX : Transfer Case Acceptance – by Transfer Acceptance Authority (TAA)

 Go to “Transfer>Accept Transfer Proposal”
 List of all received transfer requests will be shown.
 Select Yes/No for approval and provide details remarks.
 Click on View & Accept by Digital Sign Button. A PDF file will be generated with
proposal details and will shown for Digital Signature.
 Digitally sign the PDF and it will sent back to DC for further process.
Step X : Mark Transfer Case to Issue Order – By Personnel Branch
 Login with Establishment Officer’s ID
 Go to “Transfer>Forward/Return Transfer Requests”
 Forward request to APO for order issuance or return to department based on TAA
remarks & click on submit button to save changes.
 Login with APO’s ID
 Forward request to OS for order issuance or return to department based on
Establishment Officer’s remarks.
 Login with OS’s ID
 Mark to issue Order (Draft office order will be created on submission) or return to
department based on Accepting Authority remarks
 After selecting relevant options, click on submit button to save details
 Once submitted a draft order will be created. To processed with order generation,
dealing clerk needs to go to “Office Order. Promotion/Transfer Order. Order will be
available in drop down.
 Express Interest/Search List for
Mutual Transfer
deZpkjh HRMS ds ek/;e ls vkWuykbZu vkosnu dSls djs

Step I Express Interest/Search List

 Login as Employee in HRMS
 Go to “IRHRM-ESS> Mutual Transfer Request”
 Click on “Express Interest/Search List for Mutual Transfer
 Clicking you can click on Express Interest and proceed with filling the form and submit.
 You enable or disable any of your request by clicking the enable/disable button.
 In order to search list click on the search list button.
 Select all the fields as seen above and click fetch
 All the records will be shown in the table.