Exam Briefing

Exam Structure

• Exam type – MDCAT

• Format - Computer-based

• Total # of MCQs - 200

• Duration – 03:30 hours

 Exam Dates
• Exam Dates- 7th – 30th September

• Shifts
• 09:30 am – 01:30 pm
• 03:00 pm – 06:30 pm

• Reporting time
• Students – 07:30 am /12:30 pm
• Staff – 07:00 am
 Exam center team
IUCPPS & PAFIST PMC Focal person

• Responsible for the overall conduct of • Will monitor and oversee the whole
the exam operation along with IT personnel

• PAFIST Team for IT setup • Coordinate with the chief invigilator

for timely resolution of any issue

• Provide feedback to invigilators

 Exam center team
• PMC Team • IUCPSS
• Focal person • Chief invigilator

• IT Personnel • Deputy chief invigilator

• 1:30 invigilators
• PAFIST Team
• 5-10 Support staff/helpers

• 10 guards

• Generator Personnel

• Janitors
EXAM SETUP
Security Setup
 Security search
• Separate Areas for Checking of Male and Female Candidates

• Only printed roll number slips are allowed inside the exam hall

• Medication based on prescription shall be allowed

• Prohibited items

• paper, pencil

• mobile phone, smart watch any other electronic device

• Food & drink, or any other objectional item

Roll no. Slips
 Mobile/Handbag Collection Booth
• Serial numbered tokens (separate for candidates of morning and evening sessions) to be issued

• The tokens are to be secured to the mobile phones using rubber bands

• or placed in transparent pouches along with the phones

• Ensure mobile phones are returned to the candidates in an orderly manner

• Roll no. Slips check
• Mobile/handbag Handover
Verification Booth
 Verification

Original Document (used

for registration

Present Absent

Any other original

Verified
document

Code generated Present & Verified Absent

Code generated Code generated but

Result Block
 Result un-block

Verify original document Email copy at

Visit PMC Head Office
Next day at the venue examination@pmc.gov.pk
After document verification
& Picture
Late Arrival SOP
 Late arrival

With in 30 min > 30 min

Disclaimer Reschedule

Time deducted
Student PMC focal
automatically

Proof - The time stamp CMS with

Internal ticket
on slips 24hrs

Evidence required (where

applicable)
Medical Emergency at the venue SOP
 Medical Emergency SOP
• Once the paper has started attempt will be counted

• Chief invigilator to ask before the start of the exam if anyone is not feeling well

• Candidate may quit the exam at that time and reschedule within 24 hours of the start time of the exam

OR

• PMC Focal person may register an internal ticket for the candidate

• Expl. If the exam is to start at 9 am he can reschedule till 08:59 am next day
 RULES
• In case of forged identity or false information

• Registration cancelled

• Debarred from taking the MDCAT permanently

• Any banned item found on candidate

• Immediately disqualified/ examination cancelled &

• Debarred from taking MDCAT for two further consecutive years.

 Examination software
• Controlled by chief invigilator
• Verification process start

• Exam start

• Monitoring of the students

• Tablet replacement
 Day-1 at venue
• Arrival Time – 08:30 am

• PAFIST Tasks –
• Set up of servers, network, WIFI, CCTV, UPS & Tablets

• Charging points in the front/last 2 rows only

• IUCPSS focal person tasks –

• Brief invigilators, setup registration desks, waiting area, dispensers, refreshments, seats & Lane tags, mobile phone bags

• PMC Focal person (Exam & IT)-

• Ensure timely completion of all tasks

• Seal the area with given seals

 Day- 2
• Arrival – 08:30 am

• Test run
• Complete process should be test run with verification code generation

• Seal the area with the given seals

• Lock and key with PMC focal

 Day-3
• Arrival – 08:30 am

• Test run

• Complete process should be test run with verification code generation

• Print a row-wise attendance sheet for IT team (Used while Tabs collection)

• Seal the area with the given seals

• Lock and key with PMC focal

EXAM DAY
 Exam Day
• Make sure 1st and 2nd Batch students don't mix
• Chief invigilator
• Invigilators
• Display App instructions video
• Well-dressed

• Polite but firm attitude • Announcement after half-past time

• Maintain exam confidentiality

• Avoid unnecessary announcements
• No mobiles

• Lunch in groups

• Guide students

• Distribution and Collection of the tabs

 Exam Day
• Candidates can only leave the hall after having completed their exam.

• No candidate will be allowed to re-enter the hall once they leave.

• Row-wise submission of the tabs to the IT team

• Question-related issues to be informed to the PMC focal person

• Admin-related issues responsibility of IUCPSS Chief invigilator

 Pictures for Social Media
•Pictures for social media to be collected by focal persons at the venues of the

i. Verification desk

ii.Guards during security check

iii.Head invigilator instructions session

iv.Students while attempting exam

v. Invigilators
Focal Person checklist
 Focal Person - Checklist
• PMC name tags • Instructions invigilators

• Panaflex • Attendance Sheets

• Tablet/Laptop • Verification Codes Sheet

• Petty Cash • Disclaimer Forms

• Late Arrival
• Video tutorial of exam app
• Original document missing
IUCPSS Services
1. Security in and around the Venue (24/7)

2. Parking Space

3. Waiting area for Parents and People accompanying the candidates

4. Invigilators and staff

5. Security, Verification & Code Generation Booth Setup

6. Separate Mobile Collection booth as per SOP

7. Seating Arrangement and Sequence Displayed on each Center

8. Proper Air-conditioning

9. CCTV monitoring of the exam and Candidates

10. Separate Washrooms

11. Provision of Water Dispensers

12. Availability of Medical Cover at each Venue

13. IT setup with Servers and Tablets along with Charging Trolley and Sockets

14. Technical Staff to oversee the IT aspects or any malfunction or glitch within the system

15. 125 KVA Generators & UPS at each Venue

16. 24/7 Availability of AC in Server room for all days of Exams

17. Proper Back up facility for both server room and Hall

18. Proper Heavy-duty extensions for charging and Heavy-duty Power Cables for charging Carts
BEST OF LUCK!