Operational Working Group

SEESIM 14

Initial Planning Conference

(IPC)
21st – 24th January 2014
Zagreb, Croatia

Co-Chairs
LTC Ana Hajdić LTC Petar Vrategov

UNCLASSIFIED 1
 Operational Working Group
SEESIM 14

Introductions

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 IPC Operational WG Objectives
SEESIM 14

• Discuss proposal and schedule for Training

Audience Seminars and Workshops
• Review and update Exercise Specification (
EXSPEC)
• Develop DRAFT Manning Document
• Review
Exercise Planning and Execution dates
• Review and update Plan of Action and
Milestones (POA&M)

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 IPC Operational WG Objectives
SEESIM 14

Conduct Training Objective Workshop

(TOW)
Conduct MEL/MIL Development Workshop
Discuss development of ‘Road to Crisis”
(Video?)
Determine Operational Working Group
Objectives for the MPC
Draft Operational Working Group minutes

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 Manning Document
SEESIM 14

• Exercise Control (EXCON)

– Operational Personnel (includes all Response
Cells)
– Technical Personnel
– Determine required billets at IPC
– Provide names at FCC
• Training Audience
– Personnel in Emergency Operations Centers
(EOCs) and SEEBRIG HQ
– Determine required billets at IPC
– Provide names at FCC
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 POA&M
SEESIM 14

• Items to add to POA&M

– Dates for Training Seminars/ Workshops
(Steering Group)

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 IPC Operational WG Objectives
SEESIM 14

• Discuss proposal and schedule for Training

Audience Seminars and Workshops
• Review approved EXSPEC
• Discuss and refine Manning Document
• Discuss Information Management strategy for
the exercise
• Discuss AAR strategy for the exercise
• Review Exercise Planning and Execution dates

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 IPC Operational WG Objectives
SEESIM 14

• Review and update POA&M

• Conduct Training Objectives Workshop
• Conduct MEL/MIL Workshop
• Determine Operational Working Group
Objectives for the MPC
• Identify and discuss any remaining
Operational Issues
• Draft Operational Working Group minutes

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 IPC Operational WG Objectives
SEESIM 14

• OpWG representatives will participate in the

Training Objectives Workshop (TOW) and
MEL/MIL Development Workshop on 22-23
January 2014.
• These representatives will be responsible for
developing detailed exercise injects to support
the specified scenarios and training objectives
for SEESIM 14. They should not be members
of the Training Audience.

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 MPC Operational WG Objectives
SEESIM 14

• Review and refine Exercise design

• Discuss Training Audience Workshops
• Review Exercise floor plans
• Review Exercise planning and execution timeline
• Discuss Manning Document
• Review and discuss draft Information
Management Plan
• Refine National Scenarios and Training
Objectives

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 MPC Operational WG Objectives
SEESIM 14

• Develop daily Exercise Operational Schedule

• Review exercise planning and execution
timeline
• Review and update POA&M
• Conduct MEL/MIL Workshop
• Determine Operational Working Group
objectives for the FCC
• Identify and discuss any remaining
Operational Issues
• Draft Operational Working Group minutes
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 SEESIM 14 MEL/MIL
SEESIM 14

Road to Crisis Video

Discussion

14
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SEESIM 14

Questions ?

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SEESIM 14

SEESIM 14
Scenario Development

Scenario Manager
CPT Višnja Prebeg

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 Definitions
SEESIM 14

National Scenarios
Scenarios retained within the border of a
single nation, but does not prevent cross-
border coordination for additional resources
Sub-Regional Scenarios
Large incidents occurring in more than one
nation that stimulates cross-border
coordination

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SEESIM 14

National Scenarios

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 National Scenarios Agreed at ESC
SEESIM 14

•Bosnia and Herzegovina – Cyber Attacks, Forest fire

•Bulgaria – Flooding, Refugee Influx
•Croatia – Earthquake, Cyber Attack
•Montenegro – Earthquake
•Romania – Terrorist attack
•The former Yugoslav Republic of Macedonia* – Cyber
Attack
•SEEBRIG – Assistance to be determined (only for Disaster
Relief Operations)
•Albania, Georgia? -TBD

•*Turkey recognizes the Republic of Macedonia with

its constitutional name.
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SEESIM 14

Sub-Regional Scenarios

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 •Sub-Regional Scenarios Agreed at ESC
SEESIM 14

•Earthquake – Romania and Bulgaria

•Flooding – Bosnia and Herzegovina and Croatia,
•Flooding – Bulgaria and the Former Yugoslav Republic
of Macedonia*,
•Chemical incident – Bosnia and Herzegovina and
Croatia
•Airplane crash – Croatia and Montenegro
•Albania, Georgia? -TBD

•*Turkey recognizes the Republic of Macedonia with its constitutional name.

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Scenarios Agreed at ESC- Sub-Regional
SEESIM 14

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 Coordination of Sub-regional Incidents
SEESIM 14

• Training Objectives (primary, secondary)

• Locations/affected area (per nation)
• Description “step by step”
• Number of affected persons
• Incident start/end time
• Expected Outcome
• Lead nation

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 Main Scenario
SEESIM 14

• Themes Agreed at ESC:

• Cyber Attacks
• Bosnia and Herzegovina
• Croatia
• The former Yugoslav Republic of Macedonia*
• Others?
• Earthquakes
• Croatia
• Montenegro
• Romania
• Bulgaria
• Others?

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 Main Scenario
SEESIM 14

Themes Agreed at ESC:

Floodings
• Bulgaria
• Bosnia and Herzegovina
• Croatia
• The former Yugoslav Republic of Macedonia*
• Others?

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 To be considered . . .
SEESIM 14

• Leading Nations for sub-regional

scenarios?
• Training Objectives for sub-regional
scenarios – AAR analysis, data base
updates?
• RPs required to establish a realistic training
environment for the EOCs
• IOs, GOs, NGOs, Media (national and
international) vs TOs?

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SEESIM 14

Questions ?

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 SEESIM 14

Training Objectives Workshop

(TOW)

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 Training Objectives
SEESIM 14

• The list of agreed training objectives

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 Training Objectives
SEESIM 14

• Describes desired outcome of a training activity

• Based on essential tasks, and derived from joint doctrine,

SOPs, and Commander’s guidance

• Multiple training objectives may be prescribed for each task

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 Training Objective Workshop Goals
SEESIM 14

• Derive Training Objectives from selected tasks by

identifying:
– Training Audiences (who must contribute to the
accomplishment of a task?)
– Fundamental activities and processes of each
Training Audience contributing to
accomplishment of a task (what must we do?)
– Stimuli that spur the Training Audience to act
(when must we respond?)
– Associated performance metrics ( e.g., how well /
often, etc. must we do it?)
– Methods to accomplish the training (how)

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 How TO are Developed
SEESIM 14

•Ask....
• .Who contributes to the accomplishment of the task?
(the potential Training Audience, which may have
multiple players)
– Do they do all of the task or only part?
– If only part, who else contributes?
• What processes do they do? (performance)
• What prompts them to do or affects them doing the
task? (training situation)
• What measures and criteria show task(s) completion?
(level of performance)
The combined answers equate to a Training Objective

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 TO Workshop Goals
SEESIM 14

• A Training Objective MUST be

Measurable!!!
• Short Term: Objectively (time,
percentage, go-no)
• Long Term: Subjectively (very hard in
SEESIM event)

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 PRIMARY TRAINING AUDIENCE
SEESIM 14
• PTA for SEESIM 14 :
• CMEP officials responsible for national
response to a crisis.
• PTA operates from Emergency Operations
Centers (EOC)
• Playing from their respective countries
(JCATS availability?).
• TA for SEEBRIG - SEEBRIG HQ
• SEEBRIG HQ playing from Larissa,
Greece
• SEEBRIG Engineer Task Force (ETF)
participation?

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 “Tools” For Developing TO
SEESIM 14

• NATO Task List (NTL)

• Standing Operating Procedures (SOPs) or
Emergency Operating Procedures (EOPs)
• Training Manuals
• Operational Plans
• Doctrine / Tactics, Techniques &
Procedures
• Lessons Learned Analysis

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 Training Objectives Summary
SEESIM 14

• Properly prepared, training objectives,

derived from essential tasks, assist the
command to focus attention on improving
required performance levels, demonstrated
in training exercises

• “If all training objectives for a particular

task are achieved, that task can be
accomplished to standard by the audience
being observed.”

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SEESIM 14

Training Objective
Practical Writing

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 Sub Regional Incidents
SEESIM 14
•ST 1.2.3 •OT 1.7.8 Plan
Provide for En- and Conduct
Route Support Patient
and Clearances Evacuation

•OT 2.1.5 •OT 2.5.0

Develop
Multinational
Disseminate
Intel / Info and Integrate
Sharing Operational
Structure Intel

•Natural Disaster •OT 4.11.4

•OT 3.2.4
Incidents •Provide for
Establish
Disaster
•(Earthquake, Movement Control
Floodings) Services in AO Measures

•OT 4.12.6
Coordinate
Disaster Relief

•ST 6.3.1 •ST 6.5.5

Coordinate Provide
Support for Support for
Forces in the HADR, & Civ/Mil
AO Cooperation

•Natural
Disasters •Terrorism •Cyber
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SEESIM 14

Training Objective
Practical Writing
•Intelligence
•Performance - •Command
•Provide Theater Threat •Performance -
•Assessment
•OT 3.2.4 •Coordinate Ministry
Support for Relief Actions

•Provide for
Movement
•Operations Services in
•Performance -
•Coordinate, Integrate and AO
•Execute Force
•Employment
•Comms
•Performance -
•Establish and Maintain
• Communications
•Logistics •Matrix
•Performance -
•Oversee Movement
•of Fuel and Ammo Intra-
•Theater

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 Sub Regional Incidents
SEESIM 14
•Intel
•Command
•Intel •Identified •Intel
•Command •Command
•Identified •Task •Identified
•Task •Operations •Task
•Operations •Comms •Operations
•Comms •Logistics •Comms
•Logistics •Logistics

•Intel
•Command •Sub Regional •Intel
•Command
•Identified
•Task Incidents •Identified
•Task
•Operations
•(Affected
•Operations
•Comms •Comms
•Logistics
SEDM •Logistics

•Intel
Nations) •Intel
•Command •Command
•Identified •Identified
•Task •Intel •Task
•Operations •Command •Operations
•Comms •Identified
•Comms
•Logistics •Task
•Operations •Logistics
•Comms
•Logistics
•Natural Disasters
•Terrorism •Cyber
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 Deriving Objectives
SEESIM 14

•Emergen •“Coordinate
•Intel •Command cy or
•Identified •Standing …”
•Task •Operatin
•Operations •Comms g
•Procedur •“Determine …”
•Logistics es
•“Respond …”

•“Conduct …”

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 Training Objective (TO) Examples
SEESIM 14

• 3 Categories of Level of Performance (LOP)

– Process and procedures (P/P)
– Time
– % accomplished

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 SEESIM 14

MEL/MIL Development WS

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 Agreed during ESC
SEESIM 14

• The Training Objective Workshop (TOW) and

initial MEL/MIL Development Workshop are
scheduled as part of the Initial Planning
Conference (IPC)
• Each nation should develop approximately 90-
100 injects at the IPC
• Each inject developed during the workshop
should support a specific training objective and
include an expected action to assist with
proper evaluation

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 MEL/MIL Development
SEESIM 14

• Scenario Managers will review all injects after

the IPC and provide feedback at the MPC to
identify gaps
• A second MEL/MIL Development Workshop is
scheduled for the Main Planning Conference
(MPC) to finalize injects
• Nations will be provided the opportunity to
continue MEL/MIL development between
planning conferences

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 SEESIM 14 Scenario
SEESIM 14

• The SEESIM 14 Scenario will be constructed

using events, incidents and injects.
- Event – Entity (nacional, sub regional ..)
- Incident – Major theme within the Event (flooding,
earthquake, terrorist attack, …)
- Inject – Detailed information sent to the training
audience related to the incidents (28 homes
completely submerged in they city of xxxx, 200
school children trapped under rubble, etc.)

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 MEL/MIL Development
SEESIM 14

• An automated MEL/MIL development tool will

be used to enter injects (JEMM)
• Training on the automated tool will be provided
prior to the MEL/MIL Workshop
• A Final Draft of the MEL/MIL will be available
for review at the Final Coordination Conference
(FCC)

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MEL/MIL Sync Matrix sample
SEESIM 14

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 MEL/MIL Sync Matrix sample
SEESIM 14

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 SEESIM 14 MEL/MIL WS
SEESIM 14

• MEL/MIL Development Workshop

• 60-70 draft MEL/MIL injects (view sample)
• Coordination of Sub regional injects

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 To be considered
SEESIM 14

• Leading Nations for sub-regional scenarios?

• Training Objectives for sub-regional
scenarios – AAR analysis, data base
updates?
• RPs required to establish a realistic training
environment for the EOCs
• IOs, GOs, NGOs, Media (national and
international) vs TOs?

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 To ensure
SEESIM 14

• “Expected Action” should be included for each

inject to allow for proper analysis.
• AAR personnel familiar with the scenario and
national focus areas
• Each nation to send MEL/MIL Trackers,
JCATS operators and LNOs to EXCON Main
• Suficient number of AAR analysts per Site
• Suficient RPs to replicate IOs, NGOs

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SEESIM 14

Questions ?

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SEESIM 14

¸After Action Review

Manager

MAJ Željko Mauhar

AAR Manager

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SEESIM 14

JEMM Familiarization

LTC Stefan Siminoi

MAJ Cezar-Arian Paraascan
Romanian Simulation Training Centre

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 SEESIM 14 Exercise Design
SEESIM 14

EXCON MAIN
CROATIA

VTC, VoIP, Web, Email

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 SEESIM 14 Exercise Design
SEESIM 14

EXCON Main Remote Site

Exercise Director Coordination
EXCON Director EXCON Forward
RFIs
Operations Control Site Manager
Scenario Manager Guidance AAR Analyst
AAR Manager
Role Players
Information Manager
n
a tio
n
Coordination di
or on

Information
Coordination
Co m ati
r
nfo

RFIs
I TRAINING
National Response Cell A TS
J C AUDIENCE
Liaison Officer MEL/MIL Injects
MEL/MIL Tracker
EOC
JCATS Operator
Mes
s
Coo ages & Other
rdin
International Response Cell & atio
n EOCs
s ages n
(Role Players) s
Me dinatio
r
Coo

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 SEESIM 14 Exercise Design
SEESIM 14
Exercise Director
Deputy Exercise Director
Personnel located in Croatia Visitor Observers Bureau (VOB)
Personnel located in Croatia Public Information Center (PIC)
and remote sites EXCON Director
EXCON Admin

Operations Group Technical Group

Operations Officer Technical Coordinator

Information Manager Systems Technicians (One per Exercise site,

plus EXCON Main techs)
Scenario Manager Comm Technicians (One per Exercise site,
plus EXCON Main techs)
MEL/MIL Trackers (One per Exercise site,
all located in Croatia)
VTC Bridge Operator

Liaison Officers (One per Exercise site,

all located in Croatia)
VTC Operators (One per Exercise site)

After Action Review Mgr JCATS Tech Controller

AAR Analysts (One per Exercise site) Database Manager

International Organizations (TBD) Sr Model Controller

Site Mgrs / Role Players (One per Exercise site,

JCATS Operators
all located in Croatia)
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 EXCON Purpose
SEESIM 14

• Ensure that training takes place by using injects to

drive the Training Audience in the direction we want
them to go
• Provide an environment that increases realism and
enhances the training experience
• Coordinate activities of all control elements to ensure a
consistent and coherent picture is presented to the
Training Audience
• Capture Observations and lessons to improve future
planning and training

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 EXCON Main
SEESIM 14

• EXCON Main provides the central focus for

consolidation of information, coordination of events,
and overall direction for the exercise
• EXCON Main will be located in Zagreb, Croatia

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 EXCON Forward
SEESIM 14

• EXCON Forward will be located in each country or

organization which has an operational Emergency
Operations Center (EOC)
• EXCON Forward is the critical control link with the
Training Audience
• EXCON Forward feedback to EXCON Main will
determine the effectiveness of the overall regional
training
• EXCON Forward generally consists of a Site Manager,
AAR Analyst, Site Technicians (VTC Operator, Systems,
Communications), and other Role Players required

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 EXCON Training
SEESIM 14

• Technical Training for remote site technicians will be

conducted 4 - 5 September 2014
• Training for Site Managers and AAR Analysts will be
conducted 9 - 11 September 2014
• Training for MEL/MIL trackers will be conducted TBD
• Training for JCATS Operators will be conducted 18 -
19 September 2014
• Training for EXCON Main personnel will be conducted
22 September 2014

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 EXCON Training
SEESIM 14

• Training for EXCON Forward personnel will be

conducted by the Site Manager prior to
STARTEX
– Site Managers will receive EXCON Training three
weeks prior to STARTEX
– A Training Package will be provided to each Site
Manager for use in training of remote site EXCON
personnel

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 EXCON Training Topics
SEESIM 14

• Exercise Overview
• Exercise Design
• EXCON Overview and Organization
• EXCON Key Billets and Responsibilities
• Scenario and MEL/MIL Inject Process
• JCATS Model Overview (TBD)
• Information Management
• White Cell Procedures
• AAR Process
• Distinguished Visitor’s Day (DVD)

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 Training Audience (TA) Training
SEESIM 14

• Training for the Training Audience (EOCs) will

be in the form:
– Workshops and Seminars
– Exercise specific training

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 Previous Training Workshops
SEESIM 14

• Croatia
– Crisis Management
– Civil Emergency Planning
• Greece
– Chemical, Biological, Radiological, Nuclear Defense
– Response To Terrorism
• Serbia
– Disaster Management Seminar
• Turkey
– Humanitarian Relief Operations in Disasters
– Cyber Terrorism
– Border Security Control
– Defence Against Terrorism
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 Training Audience (TA) Training
SEESIM 14

• Exercise specific training for the Training

Audience will be conducted by each Site
Manager
• A Training Package will be provided to each Site
Manager during Site Manager Training for use in
training of their EOC
• Exercise specific training includes:
– Exercise Overview and Objectives
– Scenario Overview
– Exercise Design
– Information Management
– Execution Schedule

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SEESIM 14

Questions ?

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