GROUP NUMBER # 3

ROLL NUMBER NAME

15 KASHAN AZHAR

06 ABDUL WAHAB

18 ANAS ZIA
TOPIC : MEMO
 Memo Definition
 A memo is a document typically used
for communication within a company.
 Memos can be as formal as a business letter and
used to present a report.
Purpose of Memo
Usually you write memos to inform readers of specific
information.
You might also write a memo to persuade others to
take action ,give feedback on an issue, or communicate
basic information , such as meeting times or due dates.
Basic Parts of a Memo
Headings: Typed in all caps and in bold
Memo: (title centered at the tope of the page)
To: (reader’s name and jab title)
From: (your name and job title)
Date: (white out complete month and
current dates)
Subject: (what the memo is about, highlighted
in some way, specific and concise)
Body _ Summarize purpose in using short and concise sentences,
usually in 2 to 3 paragraphs.
Closing _ There is no complimentary closing with sender’s
name and title!!
Memorandum
To : Kashan azhar
From: Maam sidra zafer
Dated: 13 December, 2022
Subject: compose presentation

BODY: It is informed you that I am going to conduct your

presentation kindly be prepared for it
Thank you
Yours truly,
X.Y.Z
Types of Memo
There are many types of memos which of the are
following:
 Directive memo
 Trip memo
 Responsive memo
 Field memo
Directive Memo
Definition

A directive memo states a policy or procedure you

want the reader or co-worker to follow.
Example of directive memo
To: Design Team #362
From: W.B Working
Date: December 12,2022
Subject: Project schedule

As a result of yesterday’s meeting. I support we follow the project

schedule listed below. Remember, we must submit a proposal by noon on
december 2.
 Schedule
 Task
 Divide research into groups and compile information.
 Review designs from kate and bill.
 Write proposal.
 Review proposal.
 Submit proposal.
Trip Report Memo
 A trip memo is usually sent to a supervisor after an
employee returns from a buisness venture. The
structure is listed below:
 Purpose statement.
 Summary.
 Discussion
 Action
Example of trip Memo
To: Design Team #362
From: W.B Working
Date: December 12,2022
Subject: Weekly Meeting
Purpose This memo presents my impressions of the meeting
last week.

Summary In general, I felt that the meeting went well and much
progress was made

Discussion Barb and Jeff were able to make progress on the graphics and
should have them finished next week

Recommendation Kyle will meet with Jeff to see how they want the graphics
integrated into next
Response Memo
 The Purpose of this memo is to provide the audience
with desired information. It usually has four parts:
 Purpose statement.
 Summary
 Discussion
 Action
 Example of Response Memo
To: Design Team #362
From: W.B Working
Date: December 12,2022
Subject: Weekly Meeting

Purpose: This memo responds to your request that the weekly meeting
be moved from 9am to 10am.

Summary: The request is satisfactory as long as it is approved by

management
Discussion: Management usually has no problem with the individual time
changes in meetings, as long as meeting minutes are turned in
by noon to cathy.

Action: I have asked cathy if she things this would be a problem and
she said no, so all we need to do now is get approval from
steve.
Field Report Memo
Memos are often used to report on inspection and procedures.
These memos, known as field or lab reports, include the problem,
methods, result, conclusions, but spend less time on the methods
section.
A field or lab report memo has the following structure:
Purpose of memo
Summary
Problem leading to the decision to perform the procedure.
Methods
Results
Conclusions
Recommendations
 Example of field report memo
 To : Dean of Journalism
 From: Stave Nash
 Date: December 13,2022
 Subject: Computer lab

 Purpose : This memo presents my feelings of my visit to the computer lab at Clark C252.
 Summary: In general, I felt that lab needs much new equipments and renovation.
 Problem: The inspection was designed to determine if the present equipment was
adequate to provide graduate students with the technology needed to perform the tasks
expected of them by their professors and their research.
 Methods: I ran a series of tasks on spss and WordPerfect and recorded memory
capacity and processing time for each task.
 Results: The inspection found that hardware used to run the computers is outdated
and that the computers itself are very slow.
 Conclusions: the lab is inadequate for the everyday needs of graduate students in this
department .
 Recommendations: for new computers running on windows98 and aprocessing speed of
at least 223mhz should be purchased immediately.
Some Business Memo Types
Operational Memos
Environmental Memos
Form Memos
Dress Code Memos
Financial Memos
Cover Memos
 THANK YOU