Principles of Management of

Physical Resources
By
Jamaireen T. Tubon
BSED – SS2
 What is Resource Management?

• The main goal of project management is to collaborate

various resources, processes, and technology to deliver
the intended outcome.
• Thus, resources play a very significant role in the success
of any project. It is how you are managing or using your
available resources.
What is Effective Resource Management?

• Effective
resource management involves planning,
scheduling, and allocating your resources in such a
way that maximizes efficiency.
Top 10 Principles of
Effective Resource
Management
• 1. Remember – Your Most Important Resources
are People
One of the most important factors which are invariably
overlooked is that resources are usually people. It's
important to have open communication, be a good leader
and inspire, and motivate your team. You may have
implemented the best resource management software but
picking the most suitable people for your projects is the
key. Creating a collaborative and transparent
environment is equally important.
 2. Involving Your Team in the Decision-
making Process

• The project managers who involve their team

members in decision-making and achieve common
organizational goals together are more successful.
Your team should have clarity about the task and
what is expected from them. They should also
understand the importance of tasks assigned and
their priority. It's also a good idea to have open
discussions within the team and involve them in the
risk identification of projects.
 3. Clarity of How Much Time is Required to
Get the Job Done

• Another principle for effective resource management is to

track the time and effort needed to complete certain
repeatable projects. This is an important step to achieve a
balance between effective resource planning and project
management.
 4. Remember the Principle of Allocation

• If effective resource planning is your goal, then you

should try to allocate suitable resources for the right
tasks or projects. First, match the resource skill set,
capability, and also consider his or her interest in the
given task.
 5. Visibility is Important

• Itis important to strike a balance between project

and resource management. Resource management
software comes in handy here. Such a tool will help
you in enterprise resource scheduling and effective
resource management. With such a tool, you will
have a list of all the projects and people in the
organization. This also enables you to take some
productivity measures that may be important to run
your business.
 6. Planning for Exigencies

• Some requests are also very common, and they can

derail your project schedule and team’s work. You
might have not planned for such contingencies and
hence all your estimates in your project and resource
plan and your utilization numbers can go for a toss.
Hence, it’s important to have a realistic view of what
your team can accomplish.
 7. Collaboration and Creating a Balance

• A project manager needs to strike a proper balance

between the resources and projects. You should be
aware of what your team members are working on
and how you can encourage them to do their best.
So, ensure to review every project and progress each
resource is making.
 8. Have a Prioritization Strategy in Place

• While doing enterprise resource scheduling, it's

important to prioritize various tasks or opportunities,
special requests, organizational goals, and final
deliverable. To ensure effective resource planning, you
need to think about how you will take care of any ad hoc
requests and if they are important or urgent to address.
 9. Appreciation and Encouragement go a
Long Way
• Resources always perform the best when they feel
passionate about the work they do. It's vital for a
project manager to know his or her teammates and
find out what they enjoy doing and where their
interest lies. This enables in finding the best match
when you need a resource for a project or task and
optimal resource allocation will be a possibility.
 10. Integrate Technology and Use a
Resource Management Software

• In today's times, using manual processes doesn't

work. If you aim to improve your team's
productivity, then you need to use the latest
technologies and automate your processes and
manual tasks. Removing mundane tasks will free up
people's time and reduce errors. Also, using resource
management software helps you pull out the needed
information and create comprehensive reports and
visual dashboards.