Permit To Work Training

HSE Presentation
 What is Permit To Work System
• The PTW system is a formal written procedure used to
control access and activities of personnel in the
construction
• To ensure safety of personnel and to prevent damage
to equipment
• It also means of communication between site
management, supervisors and operators, who carry
out the work
• PTW normally implemented in a work activities near or
inside the operating facilities, there's buried or near
operational system or where the clients thinks that
PTW is deemed necessary

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 How is work controlled within the
Permit To Work System

Work is controlled by following various steps

detailed in the permit to work procedures and by
using special documents called WORK PERMIT.

Work permits are not simple permission to

carryout work, but they determine how the work
can be carried out safely.

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 Types of Permit To Work

• Hot Work Permit • Radiography Permit

• Confined Space Entry • Crane Critical Lifts
Permit • Man-basket
• Electrical Permit Operation
(Energizing and De- • Cold Work Permit
energizing)
• Excavation Permit

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 Hot Work Permit
Classified as any type
of work which involves
actual or potential
sources of ignition and
which is done in an
area where there may
be a risk of fire or
explosion, or which
involve the emission of
toxic fumes from the
application of heat.

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 Confined Space Entry Permit
Is normally used to
specify the precautions
to be taken to
eliminate the hazards
of dangerous fumes, Logging
gases liquids, or solids In
of lack of oxygen,
harmful residues
radiation or moving
machinery from
confined space or from
any other source
before a person is
permitted to enter a
confined space.
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 Electrical Permit
(Including Energizing and De-energizing)
Is normally used to
cover any work on
electrical equipment
and precautions to be
taken to eliminate the
risk of electric shock /
electrocution to people
carrying out the work
or damaged to
property

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 Excavation Permit
• Is required for any work to be
carried out where existing lines or
services may be buried or
encountered.
• Any excavation deeper than 0.3
meter
• Excavation activities near existing
structures (i.e. Electrical post,
buildings, Permanent Equipments,
etc…)
• Excavation activities in area
classified as safe area for
excavation, a blanket permit
maybe requested for long duration
of time

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 Radiography Permit

Is normally used to
cover industrial
radiography – safe
working practice and
precautions to be
taken to eliminate the
risk associated with
radio active sources.

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 Crane Critical Lifts Permit
Permit is needed when
lifting requires Rigging
Study;
• Load is 40 Tones and
above
• Crane lifts is performed
in “High Risk
Environment”
• Load is too big/wide to
be lifted
• Lifting where 2 or more
cranes are required
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 Man-Basket Operation
• Prior to the use of any man-
basket suspended from a crane
for hoisting personnel, the highest
level of Project management
must determine and be sure that
conventional means is more
hazardous or impossible due to
structural design or worksite
conditions, approval must be
signed.
• A trial lift is required prior to
actual riding of personnel inside
the basket to make sure that
operator can safely position the
man-basket in the intended
location

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 Permit Issuer Responsibilities
In the case of operational plant, the Company normally has its
own permit system. The Operation Manager of the affected
section of the plant or his designated representative shall be
the permit issuer. In a non-operational area but existing
facilities are already in place, The Contractor Area
Construction Managers or Company Section head shall be the
issuers of the permits.

 The Issuer has the sole authority to issue the permit.

 The Issuer shall be fully aware of site conditions, the type of
work to be carried out and all the requirements stated in the
permit.
 The Issuer shall conduct an onsite inspection jointly together
with the Receiver to ensure that site conditions are safe to
permit the work and all requirements stated in the permit are
implemented prior to the issuance of the permit.
 The Issuer shall withhold the issuance of the permit if the
requirements are not met, or site conditions are not safe for
the work to carry out.
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 Permit Issuer Responsibilities
• The Issuer shall, if noticing the presence of any
other potential hazards, risks that may jeopardize the
safety of the worker, tools or equipment advice the
Receiver of appropriate countermeasures to be taken.
• The Issuer shall ensure that all required safety-
monitoring measurements are properly done and so
stated in the permit.
• The Issuer shall ensure all personnel involved in the
work are fully aware of Emergency procedures.
• Once informed the work is completed, the Issuer shall
visit the site jointly with the Receiver to ensure that the
work is ceased and the site is kept clean and tidy
without any smouldering exist.

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 Permit Receiver Responsibilities
Task supervisors who are directly responsible for the work
stated in the permit shall be the Receiver of the Permit. He
shall clearly define the job to be done, the exact location and
nature of the work. Also to ensure that the conditions on the
permit are met in full

 The Receiver shall be fully aware of all requirements stated in

the permit and comply with them at all times.
 The Receiver shall fully brief the work crew to ensure that
requirements are clearly understood by the crew under his
supervision.
 The Receiver shall ensure the work is performed in
accordance with the conditions specified in the permit. He
shall remain at the work site to supervise the work.
 The Receiver shall ensure that under no circumstances shall
by his own discretion or his crew change the original scope of
the work, which is described in the permit.
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 Permit Receiver Responsibilities
 The Receiver shall request a new permit in the event a
change in the scope of the work becomes necessary.
 Whenever site conditions are drastically changed, the
Receiver shall immediately stop the work and inform the
Issuer of the change for further instruction from him.
 Upon the occurrence of an emergency the Receiver shall
immediately stop the work and shut down all equipment.
 The Receiver shall report the completion of the work or the
expiration of the validity of
 the permit to the Issuer and ensure that the site is kept clean
and tidy without any smouldering/ignition sources.
 If the work in progress requires extending the validity stated in
the permit, the Receiver shall suspend the work and request
an issuance of new permit.

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 HSE Permit Coordinator
Responsibilities

 The HSE Permit Coordinator designated by Area

Construction Managers is responsible for daily
coordination of the work permits.
 He is responsible for full clerical control of the
system including retention of the closed out Work
Permits for one-month period.
 Has the full overview of the planned, open and
suspended work permits on visual display in his
permit to work office.

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 Operational Procedures for the Work
Permit System
1. A Work Permit consists of a set of three pages. The White page
shall be kept by the Receiver and kept at the work location,
Yellow page shall be kept by the Issuer and Green page shall
be kept by the HSE Permit Coordinator.
2. The description of the work shall be a precise statement of the
planned activity, the location of the work by identification of the
area or equipment to be worked upon. Broad scopes of work of
a general nature are not acceptable.
3. Method Statements, Risk Assessments and/or Job Safety
Analyses will be produced for critical activities and shall be
attached to and form part of the permit. Such additional
documentation shall be attached to the original of the Permit.

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 Operational Procedures for the Work
Permit System
4. Where additional Permits or Certificates are required, they will
be attached to and form part of the Permit to Work.
5. The Receiver shall produce the permit to Contractor responsible
personnel for the work requested in the permit for review and
verification by 15:00 hours a day prior to the commencement of
the work
6. As soon as the review and verification has been made, the
Receiver shall bring the verified permit to the HSE Permit
Coordinator.
7. The HSE Permit Coordinator shall scrutinize the permit including
safety precautions and requirements stated in the permit and
deliver it to the Receiver. The HSE Permit Coordinator should
consult HSE personnel for professional advice or suggestions
required to work safely.
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 Operational Procedures for the Work
Permit System

8. The Receiver shall bring the permit to the Issuer who shall
review the permit to ensure that all required safety precautionary
measures are stated and authorizes the permit.
9. On the day of the work, the Issuer in the person together with
the Receiver shall go to the site to ensure that all requirements
in the permit are met and hand over the permit to the Receiver
10. Issuance of the permit to the Receiver in the office shall not take
place.

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 Operational Procedures for the Work
Permit System
11. Upon receipt of the permit from the Issuer, the Receiver can
commence the work.
12. When no further work is to take place under a permit, the
Receiver shall sign off and return the permit to the Issuer to
close the permit.
13. Upon receipt of the permit, the Issuer and the Receiver shall
inspect the work site to ensure that no smouldering is present,
the work site is clean and tidy and equipment is left in a safe
condition.

The issuer shall return the invalid permit to the HSE Permit
Coordinator for file.

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 Revalidation of the Permit
 When the work calls for any extension of the
permit, the Receiver shall suspend the work and
request an extension of the validity to the Issuer.
 The Issuer is responsible for ensuring that all
precautions and requirements are still in place and
the conditions in the work site are maintained safe
for personnel and equipment.
 If the issuer agrees to extend the permit he shall
define the time of the expiry and sign in the permit
to authorize the extension.
 The Receiver returns the extended permit to the
work site and resumes the work.

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 Emergency Situation

 When an emergency, such as a fire incident, Toxic

Gas Release, Natural calamities has taken place
the Receiver shall immediately stop all works and
shut down all equipment.
 All permits shall be nullified and no work shall be
resumed unless new permits have been issued out
by the Issuer.
 Prior to the issuance of a new permit, the Issuer
shall visit the work site to ensure that there is no
imminent hazard/risk present and that the work site
is safe for work.

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 Work Permit Flow Chart

Responsible HSE Permit

Supervisor
Originate Permit File Permit
Coordinator

Permit Review/Verify Permit Receiver

Close Permit
Receiver Permit & Issuer

Yes
HSE Permit Re-Validate
Accept Permit
Coordinator Permit No

Issuer Authorize Permit Carry Out Work Work Finished?

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 Summary
 The Permit to Work is designed to provide a safe
system of work that can be applied to works
identified by virtue of perceived risks.
 This shall be applied to the Contractor controlled
Construction activities on the Project.
 Permit requirements for activities other than those
mentioned in this procedure will be re-evaluated
especially for potentially hazardous activities where
an extra degree of work control is felt to be
appropriate.

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