14.

MICROSOFT OFFICE EXCEL 2013 – STANDARD TOOLS

THE MAIN BOOK:

3 - Dr. Gerard M. Verschuuren - Excel 2007 for Scientists - Holy Macro! Books - PO
Box 82, Uniontown, OH 44685.
4 - E. Joseph Billo - Excel for Scientists and Engineers - A John Wiley & Sons, Inc.,
Publication.

REFERENCE LINKS
http://www.excel-easy.com/
http://www.giaiphapexcel.com/forum/forum.php
http://excelviet.com

CHAPTER 1: NAVIGATION IN EXCEL 2013

Read by yourself
Chapter 2: The Fill Handle
Read by yourself

14. EXCEL STANDARD TOOLS 1

14.3 CHAPTER 3: RELATIVE VS. ABSOLUTE CELL REFERENCES

14. EXCEL STANDARD TOOLS 2

14.4 CHAPTER 4: RANGE NAMES

14. EXCEL STANDARD TOOLS 3

14.4 CHAPTER 4: RANGE NAMES

14. EXCEL STANDARD TOOLS 4

14.4 CHAPTER 4: RANGE NAMES

14. EXCEL STANDARD TOOLS 5

14.4 CHAPTER 4: RANGE NAMES

14. EXCEL STANDARD TOOLS 6

14.4 CHAPTER 4: RANGE NAMES

14. EXCEL STANDARD TOOLS 7

14.5 CHAPTER 5: NESTED FUNCTION

14. EXCEL STANDARD TOOLS 8

14.5 CHAPTER 5: NESTED FUNCTION
Exercise part 1 on page 19  22

14. EXCEL STANDARD TOOLS 9

14.6 CHAPTER 6: AUTO-NUMBERING

14. EXCEL STANDARD TOOLS 10

14.6 CHAPTER 6: AUTO-NUMBERING

14. EXCEL STANDARD TOOLS 11

14.6 CHAPTER 6: AUTO-NUMBERING

14. EXCEL STANDARD TOOLS 12

 14.12 CHAPTER 12: FILTERING TOOLS
To filter is to display records that meet
certain criteria.
Number and text filters
1. Click any single cell inside a data set.
2. On the Data tab, click Filter
(Ctrl+Shift+L) (Figure 1).
3. Click the arrow next to Country (Figure
2).
4. Click on Select All to clear all the check
boxes, and click the check box next to Figure 1:
USA.
5. Click the arrow next to Quarter.
6. Click on Select All to clear all the check
boxes, and click the check box next to
Qtr 4. The result is shown in Figure 3.
7. To remove the filter, on the Data tab,
Figure 2:
click Clear. To remove the filter and the
arrows, click Filter.

Figure 3: Result

14. EXCEL STANDARD TOOLS 13

 14.12 CHAPTER 12: FILTERING TOOLS
Date filters
1. Click any single
cell inside a data
set.
2. On the Data tab,
click Filter.
3. Click the arrow
next to Date.
4. Click on Select All
to clear all the
check boxes, click
the + sign next to
2012, and click the
check box next to
January

14. EXCEL STANDARD TOOLS 14

 14.12 CHAPTER 12: FILTERING TOOLS
Avanced filters - To display the sales in the USA AND in
Qtr 4
#1 Filter twice with Country and Quarter fileds
#2 follow steps:
1. Enter the criteria shown below on the worksheet.
2. Click any single cell inside the data set.
3. On the Data tab, in the Sort & Filter group, click
Advanced.
4. Click in the Criteria range box and select the range
A1:D2 (blue).

14. EXCEL STANDARD TOOLS 15

 14.12 CHAPTER 12: FILTERING TOOLS
Avanced filters - To display the sales in the USA in Qtr 4
OR in the UK in Qtr 1
1. Enter the criteria shown below on the worksheet.
2. On the Data tab, click Advanced, and adjust the Criteria
range to range A1:D3 (blue).

14. EXCEL STANDARD TOOLS 16

 14.12 CHAPTER 12: FILTERING TOOLS
Avanced filters - To display the sales in the USA
in Qtr 4 greater than $10.000 OR in the UK in Qtr
1
1. Enter the criteria shown below on the
worksheet.
2. In cell E2, enter =B6>10000
3. On the Data tab, click Advanced, and adjust
the Criteria range to range A1:E3 (blue).
4. Click OK

14. EXCEL STANDARD TOOLS 17

 14.12 CHAPTER 12: FILTERING TOOLS
FIND AND REMOVE DUPLICATES –  Find Dupicates
1. Select the range A1:C10
2. On the Home tab, click Conditional Formatting  Highlight Cells
Rules  Duplicate Values ...
3. Select a formatting style and click OK.
4. To clear formatting, select the range A1:C10
5. On the Home tab, click Conditional Formatting  Clear Rules 
Clear Rule from Seleted Cells

14. EXCEL STANDARD TOOLS 18

 14.12 CHAPTER 12: FILTERING TOOLS
FIND AND REMOVE
DUPLICATES –  Remove
Dupicates
1. Click any single cell inside the
data set.
2. On the Data tab, click Remove
Duplicates.
3. Keep all check boxes checked
and click OK.

14. EXCEL STANDARD TOOLS 19

 14.12 CHAPTER 12: FILTERING TOOLS
FIND AND REMOVE
DUPLICATES –  Remove
Dupicates
1. Click any single cell inside the
data set.
2. On the Data tab, click Remove
Duplicates.
3. Keep all check boxes checked
and click OK.

14. EXCEL STANDARD TOOLS 20

 14.21 CHAPTER 21: TYPES of GRAPHS
There are the four main graph types Excel has to offer:
1. Pie (and Doughnut)
2. Column (and Bar)
3. Line (plus Area and Surface)
4. XY (or Scatter)
A row or column of numbers that are plotted in a chart is called a data series. You can plot
one or more data series in a chart.

14. EXCEL STANDARD TOOLS 21

 14.21 CHAPTER 21: TYPES of GRAPHS – COLUMN and BAR
To create a column chart, execute the following steps.
1. Select the range A1:D7.
2. On the Insert tab, in the Charts group, choose Column, and select Clustered Column.

2
3

Chart Title
250
205
200 184

150
150
116
137 4
93 100 93 88
100 80 77 76 72
54 54
50 32
8 11 6 1 1
0
Jan Feb Mar Apr May Jun Jul

1 Bears Dolphins Whales

14. EXCEL STANDARD TOOLS 22

 14.21 CHAPTER 21: TYPES of GRAPHS – COLUMN and BAR
Modify Data Source
To launch the Select Data Source dialog
box, execute the following steps.
1. Select the chart. Right click, and then
click Select Data. The Select Data
Source dialog box appears.
2. We can find the three data series (Bears,
Dolphins and Whales) on the left and
the horizontal axis labels (Jan, Feb, Mar,
Apr, May and Jun) on the right.
Chart Title
3. Click Switch Row/Column, 250
205
having 6 data series (Jan, Feb, 200
184

Mar, Apr, May and Jun) and 150

137
116
150

three horizontal axis labels 100

93
77 80
100
76
93
72
88

(Bears, Dolphins and Whales). 50

54
32
54

8 11 6
1 1
0
Bears Dolphins Whales

Jan Feb Mar Apr May Jun Jul

14. EXCEL STANDARD TOOLS 23

 14.21 CHAPTER 21: TYPES of GRAPHS – COLUMN and BAR

Chart Title
250
ENHANCE THE GRAPH
205
200 184
150
137
STATISTICS OF ANIMALS
150 116 IN THE NORTH POLE
93 100 93 88
100 80 77 76 72
54 54 250

50 32
11 205
8 6 1 1
200 184
0
Jan Feb Mar Apr May Jun Jul
150
150 137

POPULATION
Bears Dolphins Whales
116
100
93 93
Chart Title 100
77 80 76 72
88

54 54
250 50 32
205
8 11 6
184 1 1
200
150 0
137 Bears Dolphins Whales
150 116 Jan 8 150 80
93 100 93 Feb 54 77 54
80 88
100 77 76 72 Mar 93 32 100
54 54 Apr 116 11 76
50 32
May 137 6 93
8 11 6
1 1 Jun 184 1 72
0 Jul 205 1 88
Bears Dolphins Whales TYPE

Jan Feb Mar Apr May Jun Jul Jan Feb Mar Apr May Jun Jul

14. EXCEL STANDARD TOOLS 24

 14.21 CHAPTER 21: TYPES of GRAPHS – LINE
To create a line chart, execute the following steps.
1. Select the range A1:D7.
2. On the Insert tab, in the Charts group, choose Line, and select Line with Markers.

Chart Title
200
180
160
140
120
100
80
60
40
20
0
2009 2010 2011 2012 2013 2014

Bears Dolphins Whales

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 14.21 CHAPTER 21: TYPES of GRAPHS – PIE
To create a pie chart of the 2009 data series, execute the following steps.
1. Select the range A1:D2.
2. On the Insert tab, in the Charts group, choose Pie, and select Pie.

14. EXCEL STANDARD TOOLS 26

 14.21 CHAPTER 21: TYPES of GRAPHS – BAR
To create a bar chart, execute the following steps.
1. Select the range A1:B6.
2. On the Insert tab, in the Charts group, choose Bar, and select Clustered Bar.

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 14.21 CHAPTER 21: TYPES of GRAPHS – BAR
To create a bar chart, execute the following steps.
1. Select the range A1:B6.
2. On the Insert tab, in the Charts group, choose Bar, and select Clustered Bar.

14. EXCEL STANDARD TOOLS 28

 14.21 CHAPTER 21: TYPES of GRAPHS – SCATTER
Use a scatter chart
(XY chart) to show
scientific XY data.
Scatter charts are
often used to find out
if there's a relationship
between variable X
and Y.
Straight Lines SCATTER WITH STRAIGHT LINES
To create a scatter 45
chart, execute the 40
following steps. 35

1. Select the range 30

25
A1:D22. 20
2. On the Insert tab, in 15

the Charts group, 10

5
choose Scatter, and 0
select Scatter with 0 5 10 15 20

Straight Lines. Zantedeschia Celosia Calendula

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 14.21 CHAPTER 21: TYPES of GRAPHS – SCATTER
Only Markers
To find out if there is a relationship between X (a person's salary) and Y (his/her car price), execute the
following steps.
1. Select the range A1:B10.
2. On the Insert tab, in the Charts group, choose Scatter, and select Scatter with only Markers.

SCATTER WITH ONLY MARKERS

$140,000.00

$120,000.00

$100,000.00

$80,000.00

$60,000.00

$40,000.00

$20,000.00

$-
$- $50,000.00 $100,000.00 $150,000.00 $200,000.00 $250,000.00

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 14.21 CHAPTER 21: TYPES of GRAPHS – COMBINATION
Combination chart is a chart that combines Chart Title
two or more chart types in a single chart. 1600

To create a combination chart, execute the 1400

1200
following steps. 1000
1. Select the range A1:B5. 800

2. On the Insert tab, in the Charts group, 600

400
choose Line, and select Line with Markers. 200
3. Select the chart. The Chart Tools 0

contextual tab activates. 1 2 3 4

Service Time Sales

4. On the Layout tab, click Legend, Show
Legend at Bottom.

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 14.21 CHAPTER 21: TYPES of GRAPHS – COMBINATION
5. Right click on the red line, and click Format Data Series.
6. Select Secondary Axis.
7. Select the red line.
8. On the Insert tab, in the Charts group, choose Column, and
select Clustered Column.

14. EXCEL STANDARD TOOLS 32

14.21 EXERCISES PART 2

DO ALL O PAGE 76 TO 95

14. EXCEL STANDARD TOOLS 33