INTRODUCTION

Excel is a spreadsheet application that provides the user with

the tools to organize and present data in a clear, concise
manner.

It also gives us the capability to calculate, analyze, and chart

data.

•To open Excel, click on START.

•Choose PROGRAMS.
•Choose EXCEL.

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 Here are some of the basic features of EXCEL.

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 Terminologies

Workbooks are the files created in Excel. Each workbook is

created with 3 blank worksheets.

Worksheets are like pages within each workbook. It is where you

enter, list, and edit data. Worksheets are made up of columns and
rows. There are 256 columns and 65,536 rows for each worksheet.

A cell is where a column and row intersect.

An active cell is outlined in a dark border.

The Formula Bar is a bar located above the worksheet frame. As

you enter data into a cell, it simultaneously appears in the Formula
Bar.

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 Let’s get started
You can enter data into your worksheet quickly and easily.

1. Click on the cell where you want to enter data, then type
in your information. If you make a mistake, press the
BACKSPACE key to remove the incorrect data; then type
in the correct data.

2. Press ENTER key to enter data. Another easy way to

move around in the cells is to use the arrow keys on your
keyboard.

3. Repeat steps 1 and 2 until you finish entering all your

data.

4/18/2020 *You can use the number pad to enter data. 4

 Let’s Make a Worksheet

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 Formatting Cells

Formatting a Worksheet means that you can apply certain

attributes to cell data to change the appearance of the
Worksheet. An example: you can set up the text alignment or
the font size that you want to use in any text data that you enter.

By right clicking with your mouse on a cell or a column or a

row, you can select FORMAT CELLS and a Format Cells dialog
box will appear. This dialog box will allow you to choose how
you want your data displayed.

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 Resizing Rows and Columns

• Resize a row by dragging the line below the label of the row you would
like to resize.

• Resize a column in a similar manner by dragging the line to the right

of the label of the column you want to resize.

-- OR --

• Click the row or column label and select Format > Row > Height or
Format > Column > Width from the menu bar to enter a numerical
value for the height of the row or the width of the column.

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 Inserting Rows or Columns

To insert rows or columns, in the toolbar,

click on INSERT and choose ROW or COLUMN.

 Begin by clicking on a row or column in the area where you want

to insert your new row or column.

 Click INSERT > ROW or INSERT > COLUMN and Excel will
add the new row above the selected row or it will add a new
column to the left of the selected column.

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 Keyboard Shortcuts

CTRL+PAGE UP and CTRL+PAGE DOWN selects worksheets

within a workbook.

END key brings you to the last cell that contains data.

CTRL+HOME brings you to the first cell in the worksheet.

PG UP and PG DOWN moves you quickly through your worksheet.

ALT+PG UP moves you one screen to the left.

ALT+PG DOWN moves you one screen to the right.

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 SELLECTING CELLS
To select columns, place the
mouse on the column heading
and click.

To select rows, click on a

number on the left side.

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 Working on your Worksheet

Selecting a range of cells:

 Click on a cell. Drag the mouse over desired range.
 This will highlight the desired range.
 Click on any cell to deselect.

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 To Select All, use the Select All button which is in
the left corner of the Worksheet above the 1 and to
the left of the A. This will highlight the entire
Worksheet

To deselect, click
on any cell.

* Note:
If you want to select cells
or rows that are not next
to one another, hold down
the CTRL key and click on
the cells, columns, or rows.
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Adding or deleting Worksheets within your Workbook

Excel automatically adds 3 Worksheets to each Workbook but you

may find that you have a need for more than 3 Worksheets.

To insert a new Worksheet, choose INSERT >

WORKSHEET from the toolbar. A new Worksheet is
added. You can add as many Worksheets as you need.

To delete a Worksheet, select the Worksheet you want

to delete by clicking on the Worksheet tab at the bottom.
Choose EDIT > DELETE SHEET.

A warning screen will pop up, click OK to delete the sheet

or click CANCEL if you have made a mistake.

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 Deleting Rows, Columns or Cells

 To clear a cell a cell, select the cell you want to clear out and
press the DELETE key. This removes the cell contents but
leaves the cell formatting in place.
 To clear a cell of contents and formatting, select the cell or
group of cells and open the EDIT > CLEAR > ALL.
 To remove an entire row, click on the row number (this high-
lights the entire row). Select EDIT > DELETE.
 To remove a column, click on the column heading or drag your
mouse over several column headings to select them all. Select
EDIT > DELETE.
 To change the data in a cell, click on that cell and type in the
new data. Press ENTER or use one of the arrow keys to move
out of the cell.

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 FORMULAS
1. Addition in 4. Multiplication in cells
cells/Range =A1*A2
= A1+A2 =Product(A1:A2)
=SUM(A3:A10) 5. Average Function
2. Subtraction in cells =Average(A1,A2,A4)
=A1-A2 =Average(A3:A10)
3. Division in cells 6. Minimum Function
=A1/A2 =Min(A1,A2,A4)
=Min(A1:A4)
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 Formulas continued…..
7. Count Function 10. Standard deviation
=Count(A1,A2,A4) =stdev(a1,a2,a5)
=count(A3:A10) =stdev(a3:a10)
8. Median 11. Maximum function
=median(a1,a2,a5) =max(A1,A2,A6)
=median(a3:a10) =max(a2:a10)
9. Mode function 12. Power function
=mode(a1,a2,a5) =a1^2
=mode(a3:a10) =A1^n where n is a
number

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