Types of business letter formats

• I Block format

• II Modified block format

III Simplified format

 AVY TRADING CORPORATION
Court Lane , civil Lines, Delhi
WEB: www.avytrad.com
PHONE: (011) 2547325
Block Format FAX: (011) 2547326

--- Here all the parts of a April 24, 2004

letter begin at left

Mr. Eavi Molhotra
Sales Manager, Reva Computers, Dealers in HP
Ajmer Road, Jaipur -3020006

--paragraphs are not Subject: Request for information about the purchase of scanners
indented
Dear Mr. Malhotra,
Please refer to your advertisement in the April 22 issue of The Times of India (NewDelhi
edition) about the HP ScanJet 3200C scanner.

Our Company is interested in buying sixty scannersfor our corporate office . We would b
--- line endings are not e glad if you could send us more information about the product.

justified for better - -We need the following: Special features of HP Scanjet 3200C model.
readability - - details of discount for bulk purchase
- -- estimate for the cost of sixty units

---- e.g.: of format given on We look forward to hearing from you.

the other side of the slide Sincerely,
Sd-
Rakesh Mathur
Purchase Manager
 Modified block

• --- a modified version of the block

• --- elements such as (i)sender’s address,(ii) date,

(iii)complimentary close and (iv) signature block begin at the
centre of the page to align with the closing lines
 Simplified Block
• -- similar to block style except that salutation
and complimentary close are omitted.

• --- may also include a subject line in capital

letters
• -- is somewhat informal in style.