SEMINAR

ON
۞WINTER SCHOOL۞
“Tools and techniques of planning, monitoring, evaluation and impact
assessment of extension programmes”
Sponsored by: ICAR,
At Department of extension education, Chimanbhai Patel
College of Agriculture, SDAU, Sardarkrushinagar.
Period: 3 to 23 September, 2015
Speaker: Dr. A. V. Rajani
Assistant professor
Agril. Chemistry & soil Science
Junagadh Agricultural University,
Junagadh.
Date: 12 / 10 /2011 Time:9.00
Venue: Conference haul, Deptt. Of Agril. Chem. & Soil
Science,
 •Introduction:
Global consultation on agricultural extension observed that monitoring and
evaluation are important, yet frequently neglected functions in most
organizations. Because these units may concentrates on problems, exposing
weakness and failures.. Instead, monitoring and evaluation should be used in
positive manner to improve extension performance and increase its efficiency.
Therefore attitudes about the use of monitoring and evaluation must be
changed to take its full advantage in strengthening extension’s performance
and impact. Monitoring and evaluation are described as the eves and ears of
the project management. They help in achieving the desired goal through an
appropriately designed project or programme. They are the management tools
for getting feedback information for effective management decisions. This
process when properly planned and executed contributes significantly for
effective extension programme and project. There are many possibilities of
integration of these issues for overall agricultural and rural development.
Considering these broad issues, a winter school on “Tools and Techniques of
Planning, Monitoring, Evaluation and Impact Assessment of extension
Programmes” has been proposed and approved by the ICAR to be conducted
at the department of Extension Education, C.P. College of Agriculture, S. D.
Agricultural University, Sardarkrishinagar, District- Banaskantha (Gujarat) from
3rd to 23rd September, 2015
 •Lectures :
The lectures were arranged on Tools and techniques of planning,
monitoring, evaluation and impact assessment of extension programmes

1 Microlab
2 Management Theories
3 Project Management Process
4 Principles of Project Management
5 Group Dynamics and Project Management
6 Consideration in Project Selection
7 Group Discussion on Presentation Prepared by the Participants
8 On Campus Field Visit
9 Project Preparation and Management
10 Developing Soft Skill for Effective Communication
11 Time Management for Better Extension Services
12 Project Planning and Formulation
13 Personality Development to Convert Human into Human Resource
14 Funding for Research and Development Projects in Agriculture
15 Management of Extension Trainning Programmes
16 Participatory Project Planning
17 PRA Techniques in Extension Education
18 Team Building in Project Management
19 Effective Leadership Practices
20 Strategic Plan for Project Management
21 Motivation of Project Personnel
22 Organizational and Communicational Factors of Motivation
23 Use of IT in Project Management
24 Group Based Activity on Participatory Planning and Implementation
25 Making Projects Success
26 Organizational Environment and Work Motivation
27 Economic Impact Analysis of Project
28 Ex Post Economic Contribution of Agricultural Technology During
Dummy Variables Techniques
29 Methods of Programme Evaluation
30 Project Documentation and Preparation of Scientific Project Report
31 Tools of Basic Statistics for Programme Evaluation
32 Impact Assessment of Extension Project
33 Logical Framework Approach and Logic Model of Programme Planning
34 Monitoring of Extension Project
35 Developing Survey Instrument for Evaluation
36 Methodology for Monitoring and Evaluation for Watershed
Development Intervention
37 Stress Management in Project Work
38 Conflict Resolution
39 Art of Positive Thinking
40 Strategy for Core of Happiness by Managing Stress
41 Impact of KVK and Pomegranate Cultivation of Progressive Farmers
42 Personal Effectiveness and Johari’s Window
43 Project Visit of Cattle Feed Factory, Agathara
44 Effective Networking Through Modern Communication Technologies
45 Public Private Partnership in Project Management
46 Methods of Statistics for Social Sciences (Practical)
47 Methods of Statistics for Social Sciences
48 Data Processing by SPSS Software (Practical)
 49 Data Processing by SPSS Software
50 Data Processing by SAS Software
51 Data Processing by SAS Software (Practical)
52 Economic Analysis of SSNL Project
53 Project Evaluation of Banas Dairy

Field visits:
Visit of College of Renewable Energy And Environmental Engineering,
Livestock Research station, Spices Research Station at Jagudan, Centre of
excellence for Research on Wheat at Vijapur, KVK at Ganpat University, KVK at
Khedbramha, All India Co-ordinated Research Project on Agro forestry, Pulse
Research station, Cattle Feed Factory, Agathara and Progressive farmers of
Vegetable and Pomegranate crops.
Time Management
 Time Management

Time management is not a way to make you

work harder and longer, but a means which
helps you work smarter to accomplish your
work more easily and rapidly
8
 To Realize the Value of:
 ONE YEAR, ask a student who failed a grade.
 ONE MONTH, ask a mother who gave birth to a
premature baby.
 ONE WEEK, ask the editor of a weekly newspaper.
 ONE DAY, ask a daily wage laborer with kids to feed.
 ONE HOUR, ask the lovers who are waiting to meet.
 ONE MINUTE, ask a person who missed the train.
 ONE SECOND, ask a person who just avoided an
accident.
 ONE MILLISECOND, ask the person who won a
silver medal in the Olympics.
Importance of Moment

Knapp.wmv

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Temp de r+¬action.wmv
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Weg zur Arbeit.wmv

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 Benefits of time management

• Efficient in serving
• Successful in task
• Healthy, feel more energetic

13
 Tick mark (√) the response that reflects your first reaction. There is no right or wrong
answer I do as a leader as per below
Frequency

No. Always Often Some Nev

Question times er
1 I am more effective when under pressure
T;knk dke c< tkrk gS rc Hkh esa vPNh rjg ls dke dj ysrk gqZa A
2 I think about other things when I’m working on something else
esa tc dksb dke djrk gaq rks lkFk lkFk nqljs dke ds ckjs esa Hkh lksprk gqZa A
3 I do things quickly; walk, talk, eat and drive
esa lc dke tSls dh pyuk] ckr djuk] okgu pykuk bR;knh tYnh ls djrk gqZa A
4 I do the work with myself instead of delegating other
dke vPNk djus ds fy;s esa lc dke [kqn gh djrk gaq vkSj fdlh dks dke djus ds fy;s nsrk
ugh gqZa A
5 I make a list of all the tasks that need to be completed during my day
fnu Hkj tks dke djus gksrs gS mudh ;knh esa cukrk gqZa
6 I find myself rushing to get things done at the last minute
dke iqjk djus ds fy;s esa vk[kjh odr rd iz;kl djds iqjk djrk gqZa A
7 I complete tasks on or before the deadline
esa dke odr ls igys iqjk dj ysrk gqZa A
8 I do not say no to others to help even I am busy with other work
dksb tc enn ekxrk gsa rc esa vU; dke esa gksrs gqvs Hkh “uk“ dgsrk ugh gqZa A
9 I keep letters / file / organized on my table / cupboard
esa Letter / File etc. est ij / dckV esa lgh rjhds ls tek ds j[krk gqZa A
10 I stick with my way of doing things, even if my method takes longer time
esa dke vius rjhds ls djrk gaq pkgs mls djus esa T;knk odr yxs A
11 I prioritize my tasks when I have a lot to get done
esjs ikl tc T;knk dke gksrs gS rc esa mudks vxzrkdze ds vuqlkj djrk gqZa A
12 I am uncomfortable when I’m late
esa tc nsj ls igksaprk gqa rks eqts vPNk ugh yxrk A
14
 Tick mark (√) the response that reflects your first reaction. There is no right or wrong
answer I do as a leader as per below
Frequency

No. Always Often Some Nev

Question times er
1 I am more effective when under pressure
T;knk dke c< tkrk gS rc Hkh esa vPNh rjg ls dke dj ysrk gqZa A
2 * I think about other things when I’m working on something else
esa tc dksb dke djrk gaq rks lkFk lkFk nqljs dke ds ckjs esa Hkh lksprk gqZa A
3 I do things quickly; walk, talk, eat and drive
esa lc dke tSls dh pyuk] ckr djuk] okgu pykuk bR;knh tYnh ls djrk gqZa A
4 * I do the work with myself instead of delegating other
dke vPNk djus ds fy;s esa lc dke [kqn gh djrk gaq vkSj fdlh dks dke djus ds fy;s nsrk
ugh gqZa A
5 I make a list of all the tasks that need to be completed during my day
fnu Hkj tks dke djus gksrs gS mudh ;knh esa cukrk gqZa
6 * I find myself rushing to get things done at the last minute
dke iqjk djus ds fy;s esa vk[kjh odr rd iz;kl djds iqjk djrk gqZa A
7 I complete tasks on or before the deadline
esa dke odr ls igys iqjk dj ysrk gqZa A
8 * I do not say no to others to help even I am busy with other work
dksb tc enn ekxrk gsa rc esa vU; dke esa gksrs gqvs Hkh “uk“ dgsrk ugh gqZa A
9 I keep letters / file / organized on my table / cupboard
esa Letter / File etc. est ij / dckV esa lgh rjhds ls tek ds j[krk gqZa A
10 * I stick with my way of doing things, even if my method takes longer time
esa dke vius rjhds ls djrk gaq pkgs mls djus esa T;knk odr yxs A
11 I prioritize my tasks when I have a lot to get done
esjs ikl tc T;knk dke gksrs gS rc esa mudks vxzrkdze ds vuqlkj djrk gqZa A
12 I am uncomfortable when I’m late
esa tc nsj ls igksaprk gqa rks eqts vPNk ugh yxrk A
15
 Tick mark (√) the response that reflects your first reaction. There is no right or wrong
answer I do as a leader as per below
Frequency

No. Always Often Some Nev

Question times er
1 I am more effective when under pressure
T;knk dke c< tkrk gS rc Hkh esa vPNh rjg ls dke dj ysrk gqZa A
2 * I think about other things when I’m working on something else
esa tc dksb dke djrk gaq rks lkFk lkFk nqljs dke ds ckjs esa Hkh lksprk gqZa A
1 2 3 4
3 I do things quickly; walk, talk, eat and drive
esa lc dke tSls dh pyuk] ckr djuk] okgu pykuk bR;knh tYnh ls djrk gqZa A
4 * I do the work with myself instead of delegating other
dke vPNk djus ds fy;s esa lc dke [kqn gh djrk gaq vkSj fdlh dks dke djus ds fy;s nsrk
1 2 3 4
ugh gqZa A
5 I make a list of all the tasks that need to be completed during my day
fnu Hkj tks dke djus gksrs gS mudh ;knh esa cukrk gqZa

6 * I find myself rushing to get things done at the last minute 1 2 3 4

dke iqjk djus ds fy;s esa vk[kjh odr rd iz;kl djds iqjk djrk gqZa A
7 I complete tasks on or before the deadline
esa dke odr ls igys iqjk dj ysrk gqZa A
8 * I do not say no to others to help even I am busy with other work
dksb tc enn ekxrk gsa rc esa vU; dke esa gksrs gqvs Hkh “uk“ dgsrk ugh gqZa A
1 2 3 4
9 I keep letters / file / organized on my table / cupboard
esa Letter / File etc. est ij / dckV esa lgh rjhds ls tek ds j[krk gqZa A
10 * I stick with my way of doing things, even if my method takes longer time 1 2 3 4
esa dke vius rjhds ls djrk gaq pkgs mls djus esa T;knk odr yxs A
11 I prioritize my tasks when I have a lot to get done
esjs ikl tc T;knk dke gksrs gS rc esa mudks vxzrkdze ds vuqlkj djrk gqZa A
12 I am uncomfortable when I’m late
esa tc nsj ls igksaprk gqa rks eqts vPNk ugh yxrk A 16
 Tick mark (√) the response that reflects your first reaction. There is no right or wrong
answer I do as a leader as per below
Frequency

No. Always Often Some Nev

Question times er
1 * I am more effective when under pressure 4 3 2 1
T;knk dke c< tkrk gS rc Hkh esa vPNh rjg ls dke dj ysrk gqZa A
2 * I think about other things when I’m working on something else
esa tc dksb dke djrk gaq rks lkFk lkFk nqljs dke ds ckjs esa Hkh lksprk gqZa A
1 2 3 4
3 * I do things quickly; walk, talk, eat and drive 4 3 2 1
esa lc dke tSls dh pyuk] ckr djuk] okgu pykuk bR;knh tYnh ls djrk gqZa A
4 * I do the work with myself instead of delegating other
dke vPNk djus ds fy;s esa lc dke [kqn gh djrk gaq vkSj fdlh dks dke djus ds fy;s nsrk
1 2 3 4
ugh gqZa A
5 * I make a list of all the tasks that need to be completed during my day 4 3 2 1
fnu Hkj tks dke djus gksrs gS mudh ;knh esa cukrk gqZa
6 * I find myself rushing to get things done at the last minute 1 2 3 4
dke iqjk djus ds fy;s esa vk[kjh odr rd iz;kl djds iqjk djrk gqZa A
7 * I complete tasks on or before the deadline 4 3 2 1
esa dke odr ls igys iqjk dj ysrk gqZa A
8 * I do not say no to others to help even I am busy with other work
dksb tc enn ekxrk gsa rc esa vU; dke esa gksrs gqvs Hkh “uk“ dgsrk ugh gqZa A
1 2 3 4
9 * I keep letters / file / organized on my table / cupboard 4 3 2 1
esa Letter / File etc. est ij / dckV esa lgh rjhds ls tek ds j[krk gqZa A
10 * I stick with my way of doing things, even if my method takes longer time 1 2 3 4
esa dke vius rjhds ls djrk gaq pkgs mls djus esa T;knk odr yxs A
11 * I prioritize my tasks when I have a lot to get done 4 3 2 1
esjs ikl tc T;knk dke gksrs gS rc esa mudks vxzrkdze ds vuqlkj djrk gqZa A
12 * I am uncomfortable when I’m late 4 3 2 1
esa tc nsj ls igksaprk gqa rks eqts vPNk ugh yxrk A 17
 Time Management Skill

• Score Up to 24 = Fair

• Score 25 to 36 = Good

• Score More than 36 = Very Good

18
 Obstacles to effective time management

Unclear objectives
It is hard to accomplish
something when you are
not exactly clear about
what you want to
achieve?

19
Obstacles to effective time management

Disorganization
(Ineffectiveness)
It is not easy to see
when your desk is too
messy(disordered)

20
 Obstacles to effective time management

Inability to say “no”

We want to be helpful but
this can taking away from
other's priority to do
something we may not have
planned

21
 Obstacles to effective time management

Interruptions
Calls can take you away
from your task. They
interrupt your chain of
thought and you can’t return
to where you were.

22
 Obstacles to effective time management

Periods of inactivity
As much as we think we
are busy, there are times in
day when we are not really
doing anything.
Recognize and use of these
times
23
 Obstacles to effective time management

Too many things at once

Many of our tasks are not
routines. They require
concentration to detail.
When we are attempting to do
too many different things at one
time, each individual task
suffers
24
 Obstacles to effective time management

Stress and Fatigue

(Tiredness, Exhaustion)
We actually operate a little better
when there is some level of stress.
Too much stress is harmful to our
work and causes down physically
and mentally. Dealing with stress is
an important part of time
management 25
 Obstacles to effective time management

All work and no play?

Successful people know how to
balance with work and play
Give your body little time to
re-energize
Do not end up sacrificing for family
and friends
26
 What can we do?

Recognize that obstacles exist

Identify them
Employ strategies to overcome
When you have identified your obstacles, you
can begin to overcome them 27
 Set goals

• Specific
When a goal is too vague, you may
never know how to reach it?
• Measurable
When you have a goal that is
measurable, you will know how to
reach to the goal, and when you
will achieve it. 28
 Prioritize
• Do things most important and you
should do yourself.
• Delegate (Hand over)-Do not try
to accomplish everything.
• Delay – Some thing can be wait. The
danger is delaying too many things.
• Delete- Not achievable or realistic or
that they are just not important.
29
 Prioritize

1. Address the urgent

2. Accomplish what
you can do early
3. Set deadlines

30
 Organize

Once you have prioritized

tasks and set deadlines,
make sure to put in order
the tasks so that you can
stay on track.

Whatever method you can

choose
31
 "Personal Strategies"
Learn when to say “no”

• You can’t do everything

• Don’t undertake things
you can’t complete
• Remain consistent to
your goals

32
 Use your waiting time
• On public transportation
• At the doctor’s office
• Waiting for your plane
• When you are early

You can either consider them as “wastes of time”

or as “gift of time.” If you choose to think of them
as gift of time, you can use them as opportunities
to accomplish routine tasks that are necessary, but
don’t require large period of time.
33
 Use your waiting time
Correspondence
Take your mail/e-mail with
you and read/answer.
Letters or Memos
Writing/ update your
planner
Books or Audio Devices
Reading or listening 34
 Concentrate on the task at hand

• Focus on your goal

Keep focused on one task
you are performing at the
moment
• Tune out interruptions
By not answering phone,
asking for call back
35
 Consider your personal prime
time
• Morning?
• Evening?
• Late night?
Think about your own
“prime time.” If you can
do your best work early in
the morning, plan to do
the routine tasks later.
36
 Celebrate your success

• Maintain a healthy
balance in life between
work and play.
• Reward the efforts of all
involved.

37
 Common Time Management Problems
Procrastination (Delaying in Action)
• Procrastination : Putting off the
doing of something intentionally and
habitually.
• If you suspect yourself; ask yourself
why am I putting this off ? If there is
no reason. Do it. Do not confuse
reason with excuse.
• PROCRASTINATION is world’s
number one time waster. Throw out it
from your life. There is no time like
present to do any work.
 Divide and Procrastination
• A father gave his son a bundle of sticks and
asked him to break it. After the boy
struggled, the father took the bundle, untied
it and broke one stick at a time.
• We procrastinate because the “A” tasks
seem too lengthy or too difficult
– Divide a lengthy task into smaller, shorter
parts that seem easier to complete
– Divide a forty page chapter into 10 page
sections.
 Fear of Success and Failure
• We procrastinate because we
have fear of FAILURE.
It is easy to accept that we failed
because we didn’t even attempt a
project than to fail at doing the project.

• We procrastinate because we have fear of

SUCCESS.
• If I get all “A’s” in this semester, everyone will
expect the same in next semester. If I do an
outstanding job on this project, my boss will
expect for more work.
 Time Effectiveness in Office
• Time can be wasted, if your
work area is not organized
well. Your desk should be clear
except job on hand. It invites
one thing at a time.
• Paper work : Recommended
principle is “to handle each
piece of paper only once.”
• Sort out papers: for action /
information
 Make Telephone Work for You

• Telephone is a great time-saving tool if it

is in right hands.
• Plan your calls.
• Set out a period of time for making calls
and if possible, receiving calls
• Timing for each call.
 Common Time Management Problems :
Meetings
• Meetings are potential time wasters.
• Meetings are necessary evil; distractions
from one’s regular work.
• Try to say ‘no’ to a meeting where you are
not required.
• Agenda should be definite. Every one
should receive the agenda and relevant
papers well in advance.
• There should be a finishing time for
meeting.
Is The Jar Full?

44
45
46
 The point is this:

Put the
Big Rocks
in First
47
 Be The Bunny
Just Keep
Going
And going
And going
And going
And going…

48
 Don’t Forget
• Yesterday is a cancelled cheque,
Tomorrow is a promisory note,
Today is ready cash. Use it.
• Don’t let paperwork heap up.
• Do not postpone work.
• Identify your time waster and resolve to
eliminate them.
• Add times for relaxation and recreation
in your schedule.
49
 Don’t Forget
• Learn to say “no.” It is not a crime.
• Plan the day.
• Don’t depend on memory. Keep a time log.
• Handle telephone properly. Don’t let it
become a nuisance.
• To the extent possible, handle a piece of
paper only once.
“It is not time which needs to be managed
it is ourselves to manage”
50
 Review
• Set goals
• Prioritize
• Organize
• Learn when to say “NO”
• Use your waiting time
• Concentrate on the task at hand
• Consider your personal prime time
• Celebrate success

51
 THANK YOU

You can make

money; you can’t
make time.

An inch of gold
cannot buy an inch
of time
52