What’s in it for you?

• Increasingly important skill for managers

• Applied in various industries, in both Private sector, Public sector &
solving social problems
• A Profession: Project Management Institute (PMI) certification
• Project Management Professional (PMP)
• Certified Associate in Project Management (CAPM)
Course Objectives
This course will provide the student with process, skills & tools to
successfully manage projects
Course Structure
- Lecture:
Covering key topics initiating, planning, scheduling, managing
risks, performance measurement, team management,
leadership, and closing.

- Tutorial:
- Practicing project management skills on an actual project
- Practicing exercises and case studies
- Utilizing Microsoft Project 2016 software on Project Management
Grading and Assignment

Active Class Participation (10%) 10 points

Group Presentation (10%)- elevator report 10 points
Quizzes/ Case study (10%) 10 points
Group Report (Project Work) (20%) 20 points
Final Exam (50%) 50 points
Lecture 1: Project Management Overview
Learning Objectives
• Understand what is project and project management.
• Distinguish a project from routine operations.
• Describe a project manager.
• Identify Project Management Lifecycle (PMLC).
• Understand the importance of project management.
What is a Project?
A project is a temporary endeavor undertaken to create a unique
product, service, or result.
(PMI)
• Project: A unique, one-time work effort with a defined start and a
defined end, the objectives of which are defined in advance by
those who are paying the bill (and those who have vested interests)
• Projects are temporary work, bounded by time, resources, and
requirements.
Characteristics of a Project
1. An established objective.
2. A defined life span with a beginning and an end.
3. Usually, the involvement of several departments and professionals.
 
4. Typically, doing something that has never been done before.
5. Specific time, cost, and performance requirements
Why do we do projects?

10
Project vs. Business operation

Project: limited time Provide a unique one

time product or
(have a start and service
end)

Provide a unique one

Business operation: time product or
on-going (doesn’t service, and then
have an end) repeat.
OR provide an on-
going service

11
Why do we do projects?
Project: process Provide a unique one
improvement, time product or
documentation service
development, etc.

Business operation: Provide a unique one

accounting, sales, time product or
marketing, human service, and then
resources, shipping, repeat.
manufacturing OR provide an on-
going service

12
Project or Business operation
• Constructing an additional floor on an existing house
• (Project)
• Getting your annual car service done
• (Operation)
• Making a doghouse for the pet
• (Project)
• Gardening everyday
• (Operation)

13
Project or Business operation
• Keeping the cup at its place in the kitchen
• (Operation)
• Baking a cake
• (Project)
• Walking the dog every evening
• (Operation)
• Organizing a large conference
• (Project)
• Running an assembly line at the biscuit factory
• (Operation)
14
Watch a video (to 1:41)
• https://www.youtube.com/watch?v=BOU1YP5NZVA
1. What is the example to differentiate between a project and a
business operation?

15
What is Project Management?
Project management, is the application of knowledge, skills, tools, and
techniques to project activities to meet the project requirements
(PMI)
Project management: The processes involved in managing a project
that requires the application of planning, team building,
communicating, controlling, decision making, and closing skills, using
specific tools and techniques.
Watch a video
• https://www.youtube.com/watch?v=Jk-JwtScIlw
1. What are the examples of projects in this video?
2. What is project management?
3. What are the key elements of successful project management?
4. Who is the “unsung hero” in every project?

17
A project manager
=> A project manager, using the PMLC, delivers a product or service to
the sponsor/stakeholders/clients/owners.
• Project manager (PM) does NOT deliver the project. The project is
only the mechanism of production.

18
The project manager’s role

Management Manage
The expert Communication
skills execution
• Managing • Traditional • Managing and • Understanding
resources, manager’s executing the business
budget, duties: communication purpose to
timeline and delegating, plan make correct
process negotiating, decisions
coordinating,
etc…

19
The project manager:
• Has control over the project, but NOT over the environment in
which the project takes place
• Is accountable for all project issues, but has limited authority
• Must communicate with all parties, keep everyone informed
• Collaborate with project team, make sure everyone is doing their
job.
• Needs to have different skill sets (project management and people
management)

20
Other roles in a project
• Sponsor: Those responsible for giving rise to, permitting, supporting, and
paying for the project.
• Stakeholder: Anyone with a vested interest in the outcome of the project.
Also those who provide requirements or input as to the project’s outcome.
• Owner: Those who will own, operate, and maintain the product or service
delivered by the project.
• Client: Those for whom the project manager is managing the project.
• Sponsor/ stakeholder/ owner/ client
-> pays project manager (+PMLC)
-> delivers product/ service. (project)
21
Project Management Life Cycle (PMLC)
• Project Management Life Cycle (PMLC): A series of phases under-
taken to deliver a required project outcome (product or service).

22
4 stages of a project flow

23
Stage 1: Conceptualizing

Conceptualizing: establishing the business

case.

24
Stage 2: Planning

Planning:
(1) Writing a Project Charter
(2) Developing the project
plan

25
Stage 3: Executing and Controlling

Oversees and supervise,

handling changes, to deliver
product/ service.

26
Stage 4: Closing

Conduct the Project Close/ Post

Morterm phase.
Feedback and documentation

27
The Importance of Project Management
Increasing importance due to:
• Shorter Product Life Cycle
• Knowledge Explosion increases the complexity of projects
• Triple Bottom Line (Planet, People, Profit) leads to changes in project
objectives and techniques
• Corporate downsizing: Outsourcing & Complexity of stakeholders &
communication management
• Increased Customer Focus: Customised products and closer working
with clients
• Many concurrent small projects
Terms to understand
• Project
• Project management
• Project manager
• Project Management Life Cycle (PMLC)
• Sponsor
• Stakeholder
• Owner
• Client

29