PEACE AND ORDER COUNCIL PERFORMANCE AUDIT SYSTEM

WHAT IS POC AUDIT SYSTEM?

 A web-enabled system to collect data captured from the POCs at all levels on peace and order related programs
 Will monitor the utilization and implementation of peace and order existing policies and programs of POCs at
all levels
 It will serve as venue for the POCs for reporting peace and order programs

 Use of this system will result in a more informed and evidenced-based decision making

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
POC AUDIT SYSTEM OBJECTIVE

 To provide the program implementers an efficient means of reporting their accomplishments

 To ease the monitoring of the utilization and implementation of the peace and order related programs
 To improve the data collection, management, and storage of the submitted MOVs by the POCs at all levels during the
audit process
 To help in the improvement of policies and programs by providing, accurate and sufficient data and information that
may use for evaluation and analyzation
 To provide POC Performance Audit Result to serve as basis for the Seal of Good and Local Governance (SGLG)

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
 SYSTEM MODULES

DILG Personnel

DILG
Intranet

POC
Portal
LGU Focal Person
POC
ADMIN POC
AUDIT POPS-
SYSTEM PCMS

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
 System Roles Functions / Content Access

National Audit Team (NAT) 1. Shall add Audit Member/s within its jurisdiction
2. Assess the performance of RPOCs based on the defined set of indicators, parameters, and means of
verification through a point system as specified in the Indicator Reference for Regions (Guidelines Form 5) using
the Audit Form 2A (Data Capture Form 4)
3. Accomplish and sign the Performance Profile Form 3A (Data Capture Form 6)

Regional Audit Team (RAT) / Regional Peace and Order
Council (RPOC)
1.Shall add Audit Member/s within its jurisdiction
2. Assess the performance of HUC/ICC/PPOCs based on the defined set of indicators, parameters, and means of verification
through a point system as specified in the Indicator Reference for PCMs (Guidelines Form 4) using the Audit Form 2B (Data
Capture Form 5)
3.Accomplish and sign the Performance Profile Form 3A (Data Capture Form 6)
4.Generate the Consolidated Report Form (Report Generated Form) of the C/MPOCs

Provincial Audit Team (PAT) / Provincial Peace and Order 1. Shall add Audit Member/s within its jurisdiction
Council (PPOC) 2. Assess the performance of C/MPOCs based on the defined set of indicators, parameters, and means of
verification through a point system as specified in the Indicator Reference for PCMs (Guidelines Form 4) using
the Audit Form 2B (Data Capture Form 5)
3.Accomplish and sign the Performance Profile Form 3A (Data Capture Form 6)
4.Generate the Consolidated Report Form (Report Generated Form) of the C/MPOCs

HUC / ICC 1. The Highly Urbanized City (HUC) and Independent Component City (ICC), shall submit/upload all the documents
indicated under the Pre-Audit Form 1B (Data Capture Form 2) to be evaluated by the RAT

City / Municipality 1. The Municipal and Component City POC Secretariats (Clusters A, B, and C) shall submit/upload all the documents
indicated under the Pre-Audit Form 1B (Data Capture Form 2) to be evaluated by the PAT

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
TRAINING OBJECTIVES

 To gain an overall understanding of the scope and purpose of the system.

 To gain knowledge in hands-on experience with the use of available system functions
 To understand the connectivity of each module to the other modules of the system
 To gather feedbacks and suggestions for the improvement of the system.

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
TRAINING CURRICULUM

SUBMIT DOCUMENTS
 City / Municipality
 HUC / ICC
 PPOCs
 RPOCs

CONDUCT AUDIT
 PAT
 RAT
REPORT CONSOLIDATION
 PAT
 RAT

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
LOG-IN/SIGN-UP

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
POC AUDIT WORKFLOW

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
 SUBMIT DOCUMENT
CITY / MUNICIPALITY / HUC / ICC / PPOC / RPOC

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
For DILG users, log in to intranet.dilg.gov.ph. Select/click the
“POPSPPCMS” link in “My Applications” column. For non-DILG users, log in to pops.dilg.gov.ph
Once logged in, select the “POC AUDIT,” it will then lead to the POC Performance Audit landing page.
Click the “Submit Documents” button then select the year (2019 / 2020 / 2021) where the audit documents will be
uploaded in the drop-down menu on the top left portion of the page. Then click “Save”
A webpage will open containing the list of all C/MPOCs to be audited. Click the “View Audit Form”
button under the “Actions” column of each C/MPOC to proceed to the Pre-Audit Form 1B
(Data Capture Form 2) page where all the audit documents will be uploaded.
Click the blue cloud icon under the “Action” column beside each of the indicated required document.
A new page will appear containing the Document Name, Description, Audit Year, and the “Upload File” button. Click the blue
cloud icon under the “Action” column beside each of the indicated required document. A new page will appear containing the
Document Name, Description, Audit Year, and the “Upload File” button

Click the “Upload Document” button to upload the necessary document/s. Once uploaded,
the page will automatically return to the Pre-Audit Form 1B.
Click the green eye icon to view and double check the uploaded document. The blue arrow down
icon could also be selected in case the document will be downloaded.
 When all the necessary documents have been uploaded in the Pre-Audit Form 1B, click the “Submit
Audit Form” button at the bottom part of the page—this will open another webpage
where all the uploaded documents will be reviewed first before the final submission.

Note: The final review of all the uploaded documents is an important process. All the files that have been
uploaded shall be treated as final and irrevocable.
After the final review is done, click the “Submit Audit Form” button at the top right portion of the final review
page. Note that the second “Submit Audit Form” button is the final step, and all the documents could no
longer be overwritten / edited / uploaded once submitted into the system.
Once the audit is done, the NPOC Secretariat will issue an advisory to all POCs that the audit result can now be
viewed. The advisory will be sent thru official communicating platforms and will be available in the “Documents”
located at the top menu of the system
A web page will appear containing the list of Audit General Documents upon clicking the “Results”. POCs at all
levels may now view the uploaded document (Advisory) by the NPOC Secretariat. PDF type document can only
be viewed by clicking the document title.
Audit results can be viewed upon clicking the “Results” located at the top menu.
A webpage containing the Audit Results table will appear upon clicking the “Results”. Select Audit year and click
the “Search” button to view the signed audit result uploaded by the PAT/RAT/NAT
An audit result table will appear containing the following details: Region, Province, City/Municipality, Year, Score
per Pillar, Final Score and the signed uploaded Performance Audit Result Form. The MPOC/PPOC/RPOC can
only view and download the document thru clicking the “eye icon” button and “arrow down” button