PEACE AND ORDER COUNCIL PERFORMANCE AUDIT SYSTEM

WHAT IS POC AUDIT SYSTEM?

 A web-enabled system to collect data captured from the POCs at all levels on peace and order related programs
 Will monitor the utilization and implementation of peace and order existing policies and programs of POCs at
all levels
 It will serve as venue for the POCs for reporting peace and order programs

 Use of this system will result in a more informed and evidenced-based decision making

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
POC AUDIT SYSTEM OBJECTIVE

 To provide the program implementers an efficient means of reporting their accomplishments

 To ease the monitoring of the utilization and implementation of the peace and order related programs
 To improve the data collection, management, and storage of the submitted MOVs by the POCs at all levels during the
audit process
 To help in the improvement of policies and programs by providing, accurate and sufficient data and information that
may use for evaluation and analyzation
 To provide POC Performance Audit Result to serve as basis for the Seal of Good and Local Governance (SGLG)

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
 SYSTEM MODULES

DILG Personnel at all

levels

DILG
Intranet

POC
LGU Focal Personnel Portal
at all levels POC
ADMIN POC
AUDIT POPS-
SYSTEM PCMS

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
 System Roles Functions / Content Access

National Audit Team (NAT) 1. Shall add Audit Member/s within its jurisdiction
2. Assess the performance of RPOCs based on the defined set of indicators, parameters, and means of
verification through a point system as specified in the Indicator Reference for Regions (Guidelines Form 5) using
the Audit Form 2A (Data Capture Form 4)
3. Accomplish and sign the Performance Profile Form 3A (Data Capture Form 6)

Regional Audit Team (RAT) / Regional Peace and Order
Council (RPOC)
1.Shall add Audit Member/s within its jurisdiction
2. Assess the performance of HUC/ICC/PPOCs based on the defined set of indicators, parameters, and means of verification
through a point system as specified in the Indicator Reference for PCMs (Guidelines Form 4) using the Audit Form 2B (Data
Capture Form 5)
3.Input the points per pillar and the final score of each of the HUC/ICC/PPOCs for submission to the National Audit Team
using the Consolidated Report Form (Report Generated Form)
4. Accomplish and sign the Performance Profile Form 3A (Data Capture Form 6)

Provincial Audit Team (PAT) / Provincial Peace and Order 1. Shall add Audit Member/s within its jurisdiction
Council (PPOC) 2. Assess the performance of C/MPOCs based on the defined set of indicators, parameters, and means of
verification through a point system as specified in the Indicator Reference for PCMs (Guidelines Form 4) using
the Audit Form 2B (Data Capture Form 5)
3.Input the points per pillar and the final score of each of the C/MPOCs for submission to the Regional Audit
Team using the Consolidated Report Form (Report Generated Form)
4. Accomplish and sign the Performance Profile Form 3A (Data Capture Form 6)

HUC / ICC 1. The Highly Urbanized City (HUC) and Independent Component City (ICC), shall submit/upload all the documents
indicated under the Pre-Audit Form 1B (Data Capture Form 2) to be evaluated by the RAT

City / Municipality 1. The Municipal and Component City POC Secretariats (Clusters A, B, and C) shall submit/upload all the documents
indicated under the Pre-Audit Form 1B (Data Capture Form 2) to be evaluated by the PAT

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
TRAINING OBJECTIVES

 To gain an overall understanding of the scope and purpose of the system.

 To gain knowledge in hands-on experience with the use of available system functions
 To understand the connectivity of each module to the other modules of the system
 To gather feedbacks and suggestions for the improvement of the system.

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
TRAINING CURRICULUM

SUBMIT DOCUMENTS
 City / Municipality
 HUC / ICC
 PPOCs
 RPOCs

CONDUCT AUDIT
 PAT
 RAT
REPORT CONSOLIDATION
 PAT
 RAT

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
POC AUDIT WORKFLOW

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
 SUBMIT DOCUMENT
CITY / MUNICIPALITY / HUC / ICC / PPOC / RPOC

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
For DILG users, log in to intranet.dilg.gov.ph. Select/click the
“POPSPPCMS” link in “My Applications” column. For non-DILG users, log in to pops.dilg.gov.ph
Once logged in, select the “POC AUDIT,” it will then lead to the POC Performance Audit landing page.
Click the “Submit Documents” button then select the year (2019 / 2020 / 2021) where the audit documents will be
uploaded in the drop-down menu on the top left portion of the page. Then click “Save”
A webpage will open containing the list of all C/MPOCs to be audited. Click the “View Audit Form”
button under the “Actions” column of each C/MPOC to proceed to the Pre-Audit Form 1B
(Data Capture Form 2) page where all the audit documents will be uploaded.
Click the blue cloud icon under the “Action” column beside each of the indicated required document.
A new page will appear containing the Document Name, Description, Audit Year, and the “Upload File” button. Click the blue
cloud icon under the “Action” column beside each of the indicated required document. A new page will appear containing the
Document Name, Description, Audit Year, and the “Upload File” button

Click the “Upload Document” button to upload the necessary document/s. Once uploaded,
the page will automatically return to the Pre-Audit Form 1B.
Click the green eye icon to view and double check the uploaded document. The blue arrow down
icon could also be selected in case the document will be downloaded.
 When all the necessary documents have been uploaded in the Pre-Audit Form 1B, click the “Submit
Audit Form” button at the bottom part of the page—this will open another webpage
where all the uploaded documents will be reviewed first before the final submission.

Note: The final review of all the uploaded documents is an important process. All the files that have been
uploaded shall be treated as final and irrevocable.
After the final review is done, click the “Submit Audit Form” button at the top right portion of the final review
page. Note that the second “Submit Audit Form” button is the final step, and all the documents could no
longer be overwritten / edited / uploaded once submitted into the system.
Once the audit is done, the NPOC Secretariat will issue an advisory to all POCs that the audit result can now be
viewed. The advisory will be sent thru official communicating platforms and will be available in the “Documents”
located at the top menu of the system
A web page will appear containing the list of Audit General Documents upon clicking the “Results”. POCs at all
levels may now view the uploaded document (Advisory) by the NPOC Secretariat. PDF type document can only
be viewed by clicking the document title.
Audit results can be viewed upon clicking the “Results” located at the top menu.
A webpage containing the Audit Results table will appear upon clicking the “Results”. Select Audit year and click
the “Search” button to view the signed audit result uploaded by the PAT/RAT/NAT
An audit result table will appear containing the following details: Region, Province, City/Municipality, Year, Score
per Pillar, Final Score and the signed uploaded Performance Audit Result Form. The MPOC/PPOC/RPOC can
only view and download the document thru clicking the “eye icon” button and “arrow down” button
 CONDUCT AUDIT
PAT / RAT

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
Adding an audit member/s is the first-step on conducting an audit. This will be reflected in the audit forms that will
be generated and accomplished by the audit team. This is located at the top menu in the home page of the
system
An audit member table will appear upon clicking the “Audit Member” containing the following details: Name,
Position, Agency and Designation. Click the “Add Audit Member” button to proceed in creating audit member/s
Create POC Audit Member form will appear upon clicking the “Add Audit Member” button. Accomplish the
required data fields and click “Save” button once done.
Existing audit member/s profile can be either edited and deleted upon clicking the “pencil icon” button and
“cross icon” button
Click the “Conduct Audit” button to start the audit process.
Select what year to audit (2019 or 2021) in the drop-down menu on the top portion of the page. Under the
year is the drop-down menu of the “Status” of the document submission of C/MPOCs/PPOCs/RPOCS
(Submitted / Not Submitted). Select “Submitted” to start auditing then click “Save.”
A webpage will open containing the “View Audit Form” button under the “Actions” column, click it to proceed
to the Audit Form 2B (Data Capture Form 5) page where the actual audit process will occur which includes the
scoring and viewing of documents submitted/uploaded by the C/MPOCs.
To add score, click the “Add Score” button under the “Action” column on the far-right portion of each of the
indicators in the Audit Form 2B.
A new page will appear containing the following details: Pillar, Indicator, Parameters, Means of Verification,
Audit Year, and the specific Document Submitted by the C/MPOCs/PPOCs/RPOCS to be audited. The
submitted document/s could either be viewed through clicking the green eye button or be downloaded through
clicking the blue arrow down button.
After viewing and assessing the uploaded document of the C/MPOCs/PPOCs/RPOCS, add the score using
the drop-down menu at the bottom part of the page. Then click the “Save” button once done. After the score
was saved in the system, the page will automatically return to the Audit Form 2B page.
Each Pillar in the Audit Form 2B page contains the “Add Remarks” button at the lower right portion. It is
mandatory to fill out the Remarks for each pillar as these will be the content of the Performance Profile Form
3A (Data Capture Form 6) which is one of the documents that each of the PAT/RAT member will sign by the
end of the audit proper.
When the “Add Remarks” button is clicked, a new page will appear containing the same details when
adding a score. Encode the remarks and interventions at the lower part of the page. Then click the “Save”
button once done. After the remarks and interventions were saved in the system, the page will automatically
return to the Audit Form 2B page.

Do the 5th to 10th step to each of the indicators in the Audit Form 2B for the whole audit proper.
After the audit proper, the audit results could already be generated / downloaded thru clicking the “General
Results” button at the rightmost portion on top of the Audit Form 2B webpage. This shall be signed by each
of the Audit Members
Once the generated / downloaded Peace and Order Council Performance Audit Profile is signed by the Audit
Team Members, they can upload it to thru the “Upload Signed Audit Form” button
 REPORT CONSOLIDATION
PAT / RAT

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT | POC AUDIT SYSTEM TRAINING ORIENTATION
In the POC Performance Audit System webpage, go to the “Report” tab located at the top menu.
In the “Select Report” drop-down menu, choose “City / Municipality or Province”. Select the year (choose
whether 2019 or 2021). Then click the “Search” button.
When the “Search” button is clicked, a new page will appear containing all the results in accordance to the
selected fields from the drop-down menu. Click “Generate CRF” button at the top right portion of the page to
generate/download the Consolidated Report Form (Report Generated Form). Each of the audit team shall
validate the downloaded CRF through signing the document.
 
Once the CRF has been signed by all the members of the audit team, it shall then be returned to the POC
Performance Audit System. Click “Upload Signed CRF” located at the rightmost portion of the webpage to
upload the document.
A new page will appear containing the POC Audit Consolidated Report. Select the “Upload POC Audit CRF”
button.
 When the “Upload POC Audit CRF” button is clicked, a page will appear containing blank sections that need to
be filled out as necessary details of the uploaded CRF. Select from the drop-down menu for the “LGU Type” and
“Show CRF” and encode manually for the year (2019 or 2021 audit CRF).

Under the “Upload Document” section, select the folder icon at the lower right portion of the page to upload the
signed CRF from the computer. Click “Save” once the file has been uploaded. The signed CRF will automatically
be recorded in the system.