TCAST 2.0-Session 5-WGE-T&L-Batch-Refs

TCAST 2.
0
For ITFS BSA’s and Developers
Session 5 – Work Group Enrollment/T&L/Batch-Ref #s
Presented by: Louisa Garrido

Updated: Sep 15, 2017
© 2013 Robert Half International Inc. An Equal Opportunity Employer. All rights reserved. This material is the
confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
TCAST Overview – Basic Flow
 Front Office Users enter Companies and contacts, Job Orders and Employees into
Salesforce.com (SFDC)
 SFDC sends “People”, “Customer”, “Bill Spec” and “Job Order” data to TCAST. “SPID” data
is also sent to TCAST. Any Errors are viewable in TCAST and data can be corrected in
SFDC
 TCAST Processes the data into TCAST Core Tables
 TCAST communicates with “Salesforce Identity” (Managed by MCC) to generate Log In
Credentials (User name and password) for Candidates and Clients
 TCAST Creates Timesheet Shells for each week to allow time entry and approvals
 Candidates log in to enter time and Clients log in to Approve time or return timesheets if
changes are needed
 FSC enters time for manual timesheets and can route timesheets to the Branches to resolve
any issues encountered for manual timesheets as well an Online timesheets
 TCAST calculates OT/DT (via WGE) based on configured rules and generates Batch and
Reference numbers and creates Payrecords for SFDC Job Orders
 TCAST Creates Perm/Conversion Payrecords from the Job Order data
 FSC can create Manual Payrecords and process Payrecord adjustments as allowed
 TCAST send the finalized Payrecords to HCM/FIN for Payroll/Billing processing
2 confidential property of Robert Half International Inc. Copying or reproducing this material is strictly prohibited.
TCAST Overview
After time has been Entered and Approved
After time has been Entered and Approved, how does the Overtime and
Double time get calculated and how does it get to payroll?
TCAST uses several jobs to gather, process and deliver this information
– Work Group Enrollment Processes - Delivered and Custom
– Time and Labor Processes - Delivered and Custom
– TCAST to Payrec process – Custom process that creates Payrecords for
timesheets
These jobs are used to identify which rules to use to determine the OT and DT
calculation based on the worksite and the Hours entered per day as well as to
create payrecords with Batch and Reference numbers used for sending to
Payroll and Billing.
“WGE”
 The WGE batch job is more than just “Work Group Enrollment”
– Work Group Enrollment Processes - Delivered and Custom
– Time and Labor Processes - Delivered and Custom
– TCAST to Payrec process – Custom process that sends calculated time to TCAST
Paurecords
 Workgroup Enrollment identifies which Workgroup a Timesheet

belongs to which in turn is used to identify which rules to calculate
the OT and DT based on the Hours entered per day
– Based on State/Province rules and Country Federal rules
Work Group Enrollment
 Workgroup set up is part of the delivered Peoplesoft “Time and Labor”

component
 Link to more detailed Work Group Enrollment Process Documentation
– TCAST WGE Process_40322830.ppt
• https://rhdocs/share/page/document-details?nodeRef=workspace://SpacesStore/
b523193c-30d5-4e63-ac45-ec077d435864 (Updated Alfresco Link)
 See Screen Shots on next pages
Time and Labor
 Set up HRMS > Product Related > Time and Labor
Work Group Enrollment pages
Time and Labor
 We use “Most” of the delivered Time and Labor functionality in TCAST
 Link to Time and Labor Configuration Workbook

– Time_and_Labor_Configuration_51237585.xls
• https://rhdocs/share/page/document-details?nodeRef=workspace://SpacesStore/
e3968e33-f3a9-4cc2-9de7-f7c0cf1fdeca (Updated Alfresco Link)
TCAST to Payrec
 The TCAST to Payrecord process is part of the “WGE” batch which runs
multiple times during the day
 The Post Pay Confirm job is run nightly after the Payroll processes have
completed
 Link to TCAST to Payrec FTDD:

– BO-FTDD-TCAST_Timesheet_to_Payrecord_Creation.docx
• https://rhdocs/share/page/document-details?nodeRef=workspace://SpacesStore/9a5b87f1
-fc29-491a-9561-687f746245bb
 Link to more detailed TCAST Post Pay Confirm Documentation

– https://rhdocs/share/page/document-details?nodeRef=workspace://SpacesStore/a4cdf2e7-49a5-
463d-816b-a23ee2926929 (Updated Alfresco Link)
NOTE: Document still refers to MJ but now Payrecords come from TCAST not MJ
Work Group Enrollment-Testing
 To run the jobs in the same order as they are run in Autosys when we do not
have Autosys running:
 Link to Detailed Documentation
– https://rhdocs/share/page/document-details?nodeRef=workspace://SpacesStore/c8b3135f-3c5a-
4d50-81dd-1ec333e28eae (updated Alfresco Link)
 In Testing, in order for the timesheet to be processed and set to “SPY” the
employee must exist in HCM and the EFFDT of the employee must be <= the
Job Order Start date or it will error out
– PS_JOB
Work Group Enrollment-Errors
Questions

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TCAST 2.

Session 5 – Work Group Enrollment/T&L/Batch-Ref #s

Presented by: Louisa Garrido

 Workgroup Enrollment identifies which Workgroup a Timesheet

 Workgroup set up is part of the delivered Peoplesoft “Time and Labor”

 Set up HRMS > Product Related > Time and Labor

 Link to Time and Labor Configuration Workbook

 Link to TCAST to Payrec FTDD:

 Link to more detailed TCAST Post Pay Confirm Documentation

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