Professional Documents
Culture Documents
Letter
Letters
O Letters are typically sent to recipients outside an
organization.
O Letters might also be used within an organization if
date.
O Precede the addressee’s name with a courtesy title,
followed by a colon.
O Some letter writers use a “salutopening” on the
salutation line.
Salutation
O A salutopening omits Dear but includes the first few
page is required.
O Some companies have second-page letterhead (with
the company name and address on one line and in a
smaller typeface).
O The heading bears the name (person or
organization) from the first line of the inside address,
the page number, the date, and perhaps a reference
number.
Second-page Heading
O Leave two blank lines before the body.
page headings:
Ms. Melissa Baker
May 10,2008
Page 2
Ms. Melissa Baker, May 10, 2008, Page 2
notations.
O They indicate who’s receiving a courtesy copy (cc).
capital letters.
Additional Letter Parts
9. Postscript
O A postscript is an afterthought to the letter, a message
parts.
O Sometimes a company adopts a certain format as its
Block Format
Check Figure A.3
Modified Block Format
O Same as block format, except that the date,
complimentary close, and signature block start near
the center of the page.
O It also looks more balanced on the page than the
the reader’s name into the first line or two of the body
and often includes a subject line in capital letters.
O With no complimentary close, your signature appears
reader’s name
Simplified Format
Check Figure A.5
Class Activity
O Write a short letter to apply for a job. Or Job
application letter.
O Format: Block Format