YAADEIN

An Event Organized by Management Branch for Recalling School Memories.

 EVENT MANAGMENT

SUBMITTED TO SUBMITTED BY
DEEPAK JUYAL  YASH TAYAL
ASSISTANT PROFESSOR  GAURAV MITTAL
 PRAKHAR GUPTA
 SAHIL MANGLIK
 GAGANDEEP SINGH
 VRINDA NARANG
 PRIYA KUMARI VERMA
 RASHIKA JAIN
 INTRODUCTION
Welcome to our event, "YAADIEN".This event is a unique and innovative way of exploring
the topic of childhood memories through the mediums of stand-up comedy, drama, and
poetry. Our aim is to provide a platform for students to share their personal stories and
experiences from their childhood, creating a thought-provoking and emotionally engaging
experience for the audience.

Stand-up comedy, drama, and poetry are powerful mediums of expression that can bring new
dimensions to the exploration of childhood memories. We believe that through these
mediums, we can create a meaningful and memorable experience for both the performers
and the audience.
 PLAN OF THE EVENT
• Place - KP Nautiyal Block, Graphic Hill University , Dehradun
• Plot - Basically, Program based school memories and it is divided into
three different sub programs to represent YAADIEN (memories) of school.
• Sub programs - Drama , Poetry , Standup Comedy.
• Authority and permission - Event organizing cell of Deemed and Hill
University, HOD of management department of both universities and Director
of University.
• Members - volunteers (college students), In-Charge of event department and
crew members of organizing department.
 FINANCE AND TARGET
EXPENSES AND INCOME COST
Decoration and Flower Boques 700
Drinks 500
Performers Registration 1000
Winning Amount 3000
Certificates 800
Audio Video Expense 1500
Printing And Stationary 250
Badges for Team member 500
Audience Registration 5000

Audience:
The event is open to everyone who is interested in exploring the topic of childhood memories through
stand-up comedy, drama, and poetry. The audience is expected to be around 200 people, including all
departments at both campus.
 PROMOTION OF EVENT
1. Social Media Marketing
2. Email Marketing
3. Flyers and Posters
4. Word-of-Mouth
5. Campus Partnership
6. Creating Engaging Content Description
7. Encourage Participation
8. Follow-up Communication
 RISKS IN THE EVENT
 WEATHER: If the event is outdoors, the weather could be a potential risk. Consider
having a backup indoor location or postponing the event if inclement weather is
forecasted.
 SAFETY HAZARDS: Any event involving large groups of people carries a certain level
of risk. Consider having a plan in place for any potential safety hazards or emergencies,
such as medical incidents or natural disasters
 TECHNICAL DIFFICULTIES: If the event involves technology or audiovisual
equipment, there is a risk of technical difficulties or malfunctions.
  PURPOSE
 Celebrating a milestone:- An event related to school memories could be held to celebrate a
particular
  Raising funds:- An event could be held to raise funds for the school or for a particular
cause or scholarship.
GUESTS
 Alumni:- An event related to school memories could be targeted towards alumni and their
families.
  Current students:- An event could be held to involve current students and create a sense of
community among them and alumni.
  Staff :- An event could also be targeted towards current and retired staff members.
  Family-friendly:- The event could be designed to be family-friendly and suitable for all
ages.
 OBJECTIVES
 Creating a sense of nostalgia: The event could be designed to evoke
feelings of nostalgia and memories of attendees’ time at the school.

 Showcasing accomplishments: An event could be held to showcase the

school’s accomplishments and celebrate its successes.

 Networking: An event could be designed to provide networking

opportunities for alumni and current students.
 GANNT CHART

SR No. ACTIVITY RESPONSIBLE PROGRESS STATUS

Ongoing
1 Pre Phase Duty All 100%

100%
2 Starting of Programme Yash Tayal Ongoing

100%
3 Discipline Maintenance Gaurav Mittal Ongoing

100%
4 Ongoing Programmes Priya Verma Ongoing

5 Post Phase Duty All 100% Upcoming

 RUN SHEET
12:00 Opening of Event
12:30 Guests And Judges Arriving
01:00 Starting And Introduction of Event
01:30 Drama Act- 1
01:50 Stand-up Act- 2
02:25 Poetry Act- 3
02:45 Drama Act- 4
03:15 Stand-up Act- 5
03:45 Poetry Act- 6
04:00 Winner Announcement
04:30 Certificate Distribution
05:00 Pool Money Distribution
05:30 Exit of Audience
06:00 Pack up
 GOODS AND SERVICES REQUIRED
 Entry And Exit Guards
 Logistics
 Lightening, Audio and Video Availability
 Decorators and Florist
 Volunteers
 Cleaners

ONLINE REGISTRATION FORM

https://docs.google.com/forms/d/1x8i_kvy0gwrxjqisyevpaoisdv_uh4
muh0hqdk5t-fo/edit
 DISCIPLINE MAINTENANCE
Maintaining discipline in an event is crucial for the smooth functioning of the event and to ensure that
everything goes according to plan. Here are some tips to help you maintain discipline in an event:

• Establish clear rules

• Enforce the rules
• Have a designated team for security
• Keep the event organized
• Be a good role model
• Use technology to your advantage

Overall, maintaining discipline in an event requires careful planning, consistent enforcement of rules, and a
commitment to creating a safe and organized environment for all attendees.
LAYOUT DIAGRAM
 CHECK LIST
o Introduction
o Plan Of The Event
o Finance And Target
o Purpose
o Guests
o Objectives
o Gannt Chart
o Run Sheet
o Goods And Services Required
o Online Registration Form
o Discipline Maintenance
o Layout Diagram
 DEPARTURE OF AUDIENCE
Departure of audience Provide Clear Instructions as:
1. Make Announcements
2. Enlist Volunteers
3. Plan for Crowd Control
4. Thank Attendees
5. Monitor the Departure

CERTIFICATE AND PRIZE MONEY

DISTRIBUTION
In last Our Judges Will decide Winners and There will be prize and Certificate Distribution for the
same.
Thank you Judges And the Audience to Give us Your Valuable Time.

PACKUP..