Sap BPML

Business Process Master List (BPML)
Management Guide
Version 1.0 • December 2003
Document Information
About this Document
Abstract The Business Process Master List (BPML) is a key tool for use in
implementations to capture the scope of the project, drive the planning and
managing of configuration and testing. This document is an overview of
what a BPML is and how to use and manage it in an implementation. The
following pages were provided by a large COTS user and reflect their process
for using the BPML.
See also the sample BPML included in the EI Toolkit.
File Name bpml_mgmt_guise.ppt
Document Name Business Process Master List (BPML) Management Guide
Version 1.0 December 2003
Date Last Validated September 2004
Document Change History

Version Reason for Change Date
0.0 Created for use by commercial industry customer #2 March 2001
1.0 Submitted for use in EI Toolkit December 2003
Use Policy
This document was created to be used as a reference, sample or template. Contents of the EI Toolkit should not be
repurposed for publication in copyrighted material. This policy applies to all contents unless otherwise specified in a
particular document.
2
Business Process Master List (BPML) Management Guide
Version 1.0  December 2003
Table of Contents
 Overview
 Objectives
 Utilization
 File Explanation
 Organization, Roles and Responsibilities
 Updates Management

Overview
 Business Process Master List (BPML) is An excel worksheet containing
Latin America Business Processes configured in SAP R/3
 The BPML was originally created in the ASAP tool through the utilization
of the Project Scooping module, and adapted to Colgate business
practices by the Jaguar team
 Since then, the BPML is the Back-Bone of Jaguar Project as it is used in

all project phases

Overview
BPML is enriched after each implementation

with the new functionality delivered to the
subsidiary

Objectives
Repository of Colgate Latin America Business Processes, Practices and

Variants
Repository of Country Specific Functionality
Configuration and Test Management
Support other Key Project Activities, such as, Change Management and
Security

Utilization
The BPML is used through out the implementation phases to

support key project activities, such as:
 Implementation Team Training
 Business Workshops
 Business Variants Documentation
 Configuration Management
 GAP Analysis
 Integration and Day in the Life Tests
 Security
 Roles & Responsibilities.

Utilization Implementation
Team Training
Implementation Team is trained to execute all business

processes supported by the Latin America Application
Framework
As well as the business logic behind each piece of configuration
Therefore, the BPML is used as training program

Utilization
Business
Workshops
Implementation team presents to Subsidiary

Management all the Business Processes configured
in the Latin America Application Framework
The BPML is used to build up the BW-Agendas and

therefore a business cycle sequence

Utilization
Business
Variants
 Implementation team has to identify and document all

the Business Variants that occurs in their Subsidiary
Processes
 These Business Variants are documented in the BPML
and Used:
 By the Core Team to track Configuration
 By the Implementation team to duplicate Subsidiary Business
Process in SAP R/3
 With this approach both Configuration and Testing
activities are efficiently managed and implementation
progress objectively measured

Utilization
Business
Variants
 All Business Variants are documented in the MASTER

LIST section of the BPML in RED
 The Core Team MARKS the functionality and business
variants that will be available for a giving configuration
Cycle
 Implementation team generates the test cycle from
MASTER LIST
 Implementation team prints out the cycle n from C n
section
 Implementation team assign testers in Cycle n

Utilization Business
Variants
 Implementation team documents test results in

Cycle n section
 If Variant is successfully tested and approved by end users, it is
marked in Blue in both Master List & Cycle n Sections

And the OK Word in TESTING DATE / Column ACTUAL

Utilization Business
Variants
 Implementation team document test results in

Cycle n section
 If Variant or Business Process Procedure-BPP are not
successfully tested, error is documented in Integration Test
Tracking Sheet-ITTS and BPP or Variant will remain in RED

And the ERROR ID in TESTING DATE / Column ACTUAL

Utilization Configuration
Management
 The Core Team delivers subsidiary configuration in a specific dates along the
implementation calendar, these dates are identified as Configuration Cycles in the
High Level Plan
 The MASTER LIST sheet has a FINAL CONFIGURATION CYCLES section with Four C
columns that represents Configuration Cycles
 Core Team Leaders marks with an X the configuration / variants that will be
delivered in each configuration cycle

Utilization GAP Analysis
 Once the Configuration available for each cycle is identified the implementation
team documents the corresponding business variants
 During GAP Analysis implementation team develops the necessaries business
conditions to replicate their business processes in SAP R/3, AND
 Evaluate the FIT of the Latin America Application Framework in their business

Utilization
Integration
Tests
 After GAP Analysis, there will be several integration test, each of them with
specific objectives
 IT-Agendas will be based in functionality / business variants available for a
giving cycle
 BPML will be used to keep teams focus to achieve test objectives

Utilization
Security
In the Area of Security the BPML is used to document all

the transactions that are used for a specific profile.
The BPML assures no T-Code is missing for a specific role

Utilization
Roles &
Responsibilities
End user procedures and business procedures defined and linked

Job roles assigned
May be linked to Security profiles

Sample BPML
Area:
This column is used
to identify the Functional
Area of the Business
Processes
Example: Finance

Sample BPML
Scenario:
This column is used to identify
the Scenario in which The
Business Processes are
Involved.
Example: Contract
Manufacturing

Sample BPML
Group:
This column is a sublevel
Of the scenario, used to
Classify several process with the
Same objective.

Sample BPML
Process:
This column is a sublevel
Of the Group, used to identify
Business processes.

Sample BPML
Business Process Procedure:

This column, used to identify
the specific tasks within a process
That have a particular T-Code on
The System.
All business variants have to be

documented in the Master List
Section of the BPML that are
involved in the Process.
Initial variants in color RED
Variants tested and approved in

color BLUE in the Master List
Section

Sample BPML
Code:
This column, used to document
the T-Codes of SAP for their own
BPP
These are not to be modified

Sample BPML
Consultant:
This column, used to assign a
Consultant that is responsible
For the specific Business process
These column is to be updated

By the core team.

Sample BPML
Owner:
This column, used to assign a
CP Person that is responsible
For the specific Business process
These column is to be updated

By the implementation team.

Sample BPML
C1:
This column, used by the core
teamto mark which business
processes are in scope to be
tested on the specific cycle
C”n”.
This will be used to generate the
Cycle “n” Worksheet.

Sample BPML
C1 worksheet:
After identifying the scope of
The testing cycle and you
Generate the worksheet, here
Is were you find the worksheet

Sample BPML
C1 Worksheet:
This is how the testing scope
Worksheet looks like, you have
the same process structure
(area, scenario group, process,
BPP & T-Codes this are to be
generated Automatically.
The Testing Dates column

should be updated after
each process or variant is
tested and signed off.

Sample BPML
C1 Worksheet:
The Tester column is the
Person responsible to test
the specific Process
This is updated by the
Implementation team
Business Variants tested OK
Will be Marked “OK”in
TESTING DATES /
Column ACTUAL
in Section C1 of the BPML
Variants with error will
remain in RED in both
Master List and C1

Organisation, Roles and Responsibilities

Functional Technical & Change Team Core Team
Teams Security Team
Core Team
Leader Organisation
BPML
Coordinator
Subsidiary
Team Leaders
Subsidiary
Team
Functional Technical & Change Team
Teams Security

Organisation : Roles and Responsibilities
BPML
Coordinator
Receive changes from all teams

Ensure BPML structure integrity
Ensure teams complete only their area of responsibility
 Publish & ensure all teams work with the latest version of the BPML

Core Team
Leaders
Responsible to document system configuration in a Business Process format in

the BPML document
Maintain up-to-date the BPML with all new developments and configuration
status
 Report new configuration / documentation to BPML coordinator

Subsidiary
Team Leaders
Ensure team members :

 Maintain Business Variants
 Update business variants after Integration or Day in the Life Tests
 Maintain file structure
 Work with the latest version

Functional
Team
 Document Business Variant
 Update Business Variants Test Status after Integration and Day in
the Life Test
 Report BPML changes to functional team leader

Maintenance Process
 Since the BPML is used & updated by different people a central
coordination is mandatory to ensure file integrity, AND
 Set of rules to maintain its utilization synchronization
Event Responsible
 New BPP in BPML File Core Functional Team

 Configuration in Cycle n Core Team Leader
 Documentation of Business Variants Implementation Team
 Testing Activities and Status Implementation Team
 Users Profiles Security Team
 Training Classes/Roles Change Team
 Communication of updated BPML BPML Coordinator

Management : Updating Approach
 BPML update conditions and responsibilities :

 Core Configuration Team
 Translate new functionality into BPML Business Processes
 Update configuration status
 Communicate updates to Core Team Leaders
 Core Team Leaders
 It is controlled centrally by the BPML Manager :

 The Core Team might update the BPML in this events
 Include a new process
 New Transaction
 Identify process to be tested in specific cycles
 The subsidiary might update the BPML in this events:
 Include new Business Variants
 Assign Owner of the Process
 Update the Tested Variants

Maintenance Flow - Core Team

Manage Control
Core Team: Configure or Modifies a Process
Project
Managers
Core Team Core Team BPML

Leader Coordinator
Core Team
Leaders
1.- CT Configure or 4.- CT Leader 6.- Updates BPML
Modifies a process Authorize update According to form
2.- CT fills up an 7.- Emails notification Subsidiary

5.- CT Leader
Update form of New BPML Teams
Emails form to
BPML coordinator version on DB
3.- CT sends form

Consultants
to Team Leader
for authorization
Manage Control
Core Team: Identifies or Modifies a T-Code
Core Team
Leader Project
Managers
Core Team
BPML
Coordinator
Core Team
1.- CT Identifies or Leaders
Modifies a T-Code 6.- Updates BPML
According to form
2.- CT fills up an
Update form 7.- Emails notification Subsidiary
of New BPML Teams
3.- CT sends form version on DB
to BPML coordinator
with copy to
CT Leader Consultants

Manage Control
Core Team: Identifies Cycle ”N” for IT.

Project
Managers
Core Team Core Team BPML

Leader Coordinator
Core Team
Leaders
1.- CT Identifies 3.- CT Leader 6.- Updates Official
processes for Reviews BPML BPML
cycle “n” in BPML
7.- Emails notification Subsidiary
5.- CT Leader
of updated BPML Teams
Emails form to
2.- CT sends BPML version on DB
BPML manager
to Team Leader
for Review
Consultants

Maintenance Flow - Implementation Team

Manage Control
Subsidiary Team: Identifies Business Variant.
Project
Managers
Subsidiary Subsidiary BPML

Team Leader Coordinator
Core Team
4.- Sub Leader Leaders
6.- Updates BPML
1.- Sub Identifies a Authorize update According to form
Business Variant for a
process 5.- Sub Leader 7.- Emails notification Subsidiary
2.- Subsidiary fills Emails form to of updated BPML Teams
up an Update form BPML manager version on DB
3.- Sub sends form

Consultants
to Sub Team Leader
for authorization
Manage Control
Subsidiary: Identifies an Owner of a Process

Subsidiary
Leader Project
Managers
Subsidiary
BPML
Coordinator
Core Team
1.- Subsidiary Identifies Leaders
or 4.- Updates Official
Modifies a T-Code BPML
2.- Subsidiary fills up a 5.- Emails notification Subsidiary
BPML of updated BPML Teams
3.- Subsidiary sends version on DB
File to BPML
manager with copy
to Sub Leader Consultants

Manage Control
Subsidiary Team: Indicate Tested B. Variants

IT
Coordinator Project
Managers
Subsidiary
BPML
Coordinator
1.- After IT, results of
BVariants test will be in the Core Team
Leaders
BPML colored accordingly.
4.- Updates Official
BPML
2.- Subsidiary sends 5.- Emails notification Subsidiary
file, to BPML of updated BPML Teams
Manager with copy to version on DB
IT coordinator
Consultants


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Business Process Master List (BPML)

Document Change History

0.0 Created for use by commercial industry customer #2 March 2001

1.0 Submitted for use in EI Toolkit December 2003

Business Process Master List (BPML) Management Guide

 Since then, the BPML is the Back-Bone of Jaguar Project as it is used in

Business Process Master List (BPML) Management Guide

BPML is enriched after each implementation

Business Process Master List (BPML) Management Guide

Repository of Colgate Latin America Business Processes, Practices and

Repository of Country Specific Functionality

Configuration and Test Management

Business Process Master List (BPML) Management Guide

The BPML is used through out the implementation phases to

Business Process Master List (BPML) Management Guide

Implementation Team is trained to execute all business

As well as the business logic behind each piece of configuration

Therefore, the BPML is used as training program

Business Process Master List (BPML) Management Guide

Implementation team presents to Subsidiary

The BPML is used to build up the BW-Agendas and

Business Process Master List (BPML) Management Guide

 Implementation team has to identify and document all

Business Process Master List (BPML) Management Guide

 All Business Variants are documented in the MASTER

Business Process Master List (BPML) Management Guide

 Implementation team documents test results in

Business Process Master List (BPML) Management Guide

 Implementation team document test results in

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

In the Area of Security the BPML is used to document all

Business Process Master List (BPML) Management Guide

End user procedures and business procedures defined and linked

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Procedure:

All business variants have to be

Initial variants in color RED

Variants tested and approved in

Business Process Master List (BPML) Management Guide

These are not to be modified

Business Process Master List (BPML) Management Guide

These column is to be updated

Business Process Master List (BPML) Management Guide

These column is to be updated

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

The Testing Dates column

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Business Process Master List (BPML) Management Guide

Receive changes from all teams

Business Process Master List (BPML) Management Guide

Responsible to document system configuration in a Business Process format in

Business Process Master List (BPML) Management Guide