.

Group name id
 1.Shikur seid 2253/13
 2. Natnael zerihun 1980/13
 3.Abel belete 0093/13
 4.samson workineh 2139/13
 5. Natnael kebede 1969/13
 group project
on
cost sharing system
 Cost sharing is considered as a government loan
program for higher education students to cover
partial cost of teaching and learning. It is
applicable to students who have completed their
studies or withdrawn from a public higher
learning institution.
  Cost-sharing means the present cost-sharing

scheme of the government or government-

sponsored student loan which allows the student
to share the tuition fee and requires them to repay
the full cost of boarding and meal and 15% of the
tuition fee at the time of employment.
introduction
 Background
 InHawassa University student cost sharing has been
organized since the university started its function
with 4 colleges: Awassa College of Agriculture,
Wondo Genet College of Forestry, and Dila Teachers'
Education and Health Science College.
 Hu registrar office is responsible for managing the

academic record of students and is committed to

serve students. The student cost sharing started its
function when the universities look off with The
first batch 260 students.
 The cost should be as follows :
 Beneficiaries expected to bear 100% of their food
and boarding expenses/costs and at least 15% of
the total direct cost of education.
 Every beneficiary who takes less than 15 credit

hours and above 8 credit hours shall pay the full

cost of his/her food and boarding expenses and
¾ of the 15% of the total tuition fee calculated for
a regular student of his/her department.
 Continues....
 Every beneficiary who takes less than 9 credit
hours and above 5 credit hours shall pay the full
cost of his/her food and boarding expenses and
½ of the 15% of the total tuition fee calculated
for a regular student of his/her department.
 Every beneficiary who takes less than 6 credit
hours shall pay the full cost of his/her food and
boarding expenses and ¼ of the 15% of the total
tuition fee calculated for a regular student of
his/her department.
Statement of the problem

In Hawassa University we observed the student cost

sharing system most of its work is done in manual
system. Manual based documented system takes more
time to find students information. And also needs more
workers, and leads to problem. In this project we
designed a system that can solve those problems,
because the manual system cannot fulfil the need of
the recorder.
So the following problems are listed, it includes that:

 there is no full use computerized system

student information.
 Manual documented system is time taking

than computerized documented system.

 It is not easy to find students data in short

period of time.
 Students’ information recorded document

may be lost
Problems.............
 the retrieval of student cost sharing system
record consumes much time.
 Difficult to search student’s data as

required when the numbers of Students are

increased.
 Time wastage to the students as well as the

customers.
 Tedious and complex data when the

numbers of students are unbalanced with

the Workers recording system.
 Existing system.......
 The registrars have a responsibility to control students filled
their cost sharing. This controlling mechanisms working by
human resources so that the registrar workers have a
difficulty to control students not filled the cost sharing yet
because the work to control wants searching of each students
for each department filled the cost sharing loan.
 Generally the current system is boring and wants much

human resources to accomplish a specific work. One licensed

offices pay their cost sharing loan. Then he/she go to cost
sharing offices to validate that whether he/she pay correctly
or not and then go to registrar office to get the student copy
document. This process may not be accomplished in one day
so that the process to get student document is so boring.
Forms of the existing system
.
 Users of Existing System
 Student: Primary users of the system. When students
come to the campus, first they should be register and
fill cost sharing agreement form then return to the
intended body.
 Cost Sharing Administration Office: Manages the cost

sharing, filling process and prepare reports. At the

beginning of every year, the cost sharing
administration office announces to students to
understand and fill the cost sharing agreement form
about various services like dormitories, cafeteria,
healthcare, educational and calculate the total amount
of birr are clearly specified on the form.
proposed system........
 This proposed system will solve the existing system
problem that has been faced currently. This system is
design and developed in such a way that it will solve all
the pre-describe problems in the existing system that
have been practice in hawasssaUniversity.
 The proposed system will be more flexible and user

friendly for client to access fill cost share without

wasting their time. Proposed system is a system that is
developed to give solution to the current system. The
Application that is going to be developed will automate
the operations in the system. It will be used to manage
and process data recording based on the rule
&regulations of the current working style.
Proposed system......
 The new system provides high security of
data, capability of organizing all information
in a single client-server system, easy way of
recording and accessing items information by
its well organized user-friendly interface.
 The proposed system
 There is no need of extra man power to register the student and
fill the cost share on the paper document.
 It reduces the time taken in the manual system.
 This system depend on web based computerized system so that

it will minimize the workload of hawassa university and the

humans power.
 It helps the security and control mechanism of the hawassa

University’s cost share information.

 User login is secured by the user authentication.
 The working process will be fast, attractive and accurate.
 Give data availability, confidentiality and integrity.
 Retrieve data from the database.
 It is easy to use (user friendly).
 Existing system and comparsion
Existing system
 Time consuming system
 Inefficient and slow search
 Mostly you have to use file
system to save record.
 No proper system to make
announcements.
Proposed system
 New proposed system
allow user to save record
on database.
 Fast and easy to use
 Efficient and proper
availability of data.
 Easy way to make an
announcements.
Project goal:
 To remove any kind of manual or paper work.
 Provide a platform with interactive user interface for

both customer and admin.

 Save the time of both admin and customer(users)
 User-friendly
 To save cost and time of each user
 Registering customers easily to the system.
 To store the data on the database
 The authorized users access the data
 Significance of the Project ?
 To University
 Easily exchange of student’s cost share file with in
registrar office.
 Handling student’s cost share file easily.
 Create satisfied work result.
 Minimize the workers of the office to involve on the

system.
 Easy to manipulate and maintain the system.
 Create security of data and system for put students file

in backup.
 minimizes the time and manpower
To Student
Save time to fill out the requested form of cost
share.
Save their money from the expense to photo per
each year.
Permit students to fill, cost sharing form online.
 Create security of data and system.
 Provide timely information.
 Minimize errors.
 Reduce resource wastage
To our group member
Satisfaction
 Expanding our experience on how to
solve environmental problem.
To share our experience and practice
to the others.
Score good grade(hopefully).
Software tools and requirment
Tools:
 Xampp
 Mysql database
 Server operating system
 Star uml for drawing different artifacts
 Microsoft word 2007 software
 Firefox, chrome browsers
Software tools and requirment
Techniques:
 Html
 Php
 Css
 Javascrpit
Hardware requirment and tools
Tools:
Personal computer (PC): almost all tasks of
our project are performed on computer.
 Desktop computer :the task of our project

performed in addition to that of pc.

Flash disk: required for data movement to

store & transfer data from one PC to

another PC.
 Disks (CD, DVD): necessary for
the movement, backup and recovery
mechanism of relevant data.
  Paper and pen: for writing all
necessary documentations associated
with the project.
  Digital camera: used to capture
student photo
Objective of the project
a. General objective:
 The general objective of this project is to
design and develop a database student cost
Sharing system that computerized the the
partially computerized system or (existing
manual system) and that would permit
recorders and other stockholders to get
reliable and summarized information about
the student on time.
Objective of the project
B. specific objective
 Analyzing the existing system
 To produce the different reports
 study the existing system of the organization
 Identifying problems of the existing system
 testing the implementation of the system
 Designing student cost sharing system
 Develop student cost sharing system
Scope of the project
 The project is designed or proposed to meet
the functionalities of recording students
information in the database when they get
the form ,generating report identify student
in accordance with their batch or registration
date.
 Project scope
 The administrator has a rights over the system.
 The admin can register and view the student

profile data.
 The admin can make announcement about

anything.
 student can contact with the admin through

message box any time.

 student can get more updates from the system

by joining different social accounts.

 student can view updated plan, updated cost

schedule, can question and view the answer.

Scope .........
 Finally this project is aimed to design and
develop a database student cost sharing
system for hawassa University students.
 Hence, the system is limited to the

development of a database recording and

reporting student cost sharing system in
Hawassa university.
data collection tools
 Observation: we use this method to get the
right information about the organization
and also understand by viewing how the
existing system works.
 Interview:through interviewing the manager

and another employee of the organization

and we get enough and reliable data which
is important to do the project.
data collection tools
document analysis: we analyzing the manual
resources of the organization how the
current system operates
review related works : by viewing related

works previously on the field we studied

their drawbacks and benefits .
Internet:-internet aids us to see the

available sample on the internet and to

download different types of tutorials which
help to do our project.
Functional requirement
 Login: to identify the authorized customer to
use the system.
 Registration: needs to register students in

each year.
 Data update: needs to update data from the

system when it is necessary.

 Search information: needs when the user

wants to search specific information about

the student information
 Report generation:
 data processing
 The system on input data will provide the
following data processing :
  New Students registration
  Verify the requested information
  Report generation
  Validate user
  Search user request
  updating the student
Non functional requirements
 The user interface should be user friendly and
interactive
 The system doesn’t allow unauthorized users to

register and modify records

 The system should handle invalid inputs and

displays informative error message to users

 The system provides with an alternative message

to operations committed by users that distort the

system
Usecase Model
Account creation sequence diagram
• Delete user account sequence diagram
Recorder sequence diagram
Updating the sequence diagram
Report generation sequence diagram
Exit sequence diagram
Account creation activity diagram
Login activity diagram
Account deletion activity diagram
Search information activity diagram
Update recorded information activity
Add records activity diagram
Report activity diagram
Exit activity diagram
.system architecture
3 tier(layer) architecture....
Client layer
 The client interacts with the web server through

http and html features

Presentation layer
 Formatting the processed information before

returning to the client

Business layer
 database stores data
. Class diagram.....
.deployment diagram
Home page .....
.create account...
.login user....
..recorder interface
.application server(XAMPP)
. Student interface
.user interface ...