Project Management

Course Code: MEEN – 4102

Instructor: Engr. S. M. Hammad
Lecture: 10
Introduction

Setup new project

Create Resources

Create Plan

Tracking Project

Reports

Sample Project

2
Introduction

• What is Project?
– A project is a set of inter-related activities which are
initiated to achieve an objective. As soon as the objective
is achieved the project is deemed to be over.
– A project is not an objective in itself (it has an objective),
nor is it the end-result (It results into something)
– It has a definite beginning and a definite end
• How does MS Project help?
– Manage Schedule, Resources, cost
– Easy tracking and update
• Focus of this session
– Project schedule creation and tracking

3
SETUP NEW PROJECT

4
File
Menu

5
Options - General

6
Options -
Display

7
Options - Schedule

8
Options -
Advanced

9
Project Menu

10
Change Working
Time

11
Project Information

12
Format

13
Custom Fields
(Text)

14
Custom Fields
(Cost)

15
Format – Bar
Styles

16
Format – Bar
Styles

17
Gantt Chart -
Timescale

18
CREATE RESOURCES

19
Vie
w

20
View - Resource
Sheet

21
Resource Menu

22
Resource Information

23
Resource
Leveling

24
CREATE PLAN

25
Gantt Chart - Tables

26
Creating Project
Plan
• Use Gantt Chart (Table: Entry)
• Create Task
– Task
– Recurring Task
• Task Information
– Mode
– Priority
– Predecessor
– Constraints
– Task Type
– Milestone
– Notes
• Work / Duration
• Assign resource
27
Task
Menu

28
Task
Information

29
Task Attributes

Units

Duration

Work

30
Task
Type
Task Type Work Duration Units

Fixed Work Fixed Change Change

Fixed Duration Change Fixed Change

Fixed Units Change Change Fixed

31
Task
Relationship
• Finish-To-Start (FS) Task
1 Task
2
• Start-To-Start (SS) Task
1 Task
2
• Finish-To-Finish (FF)
Task
1
• Start-To-Finish (SF) Task
2

Task
1
Task2

32
Constraint Type

• As Late As Possible
• As Soon As Possible
• Finish No Earlier Than
• Finish No Later Than
• Must Finish On
• Must Start On
• Start No Earlier Than
• Start No Later Than

33
Recurring
Task

34
Recurring
Task

35
Baseline Project
Plan
• Optimum Resource utilization
– Move tasks (Tasks -> Move)
– Reassign resources (Team Planner)
– Resource Leveling (Resource -> Level Resource)
• Create Baseline (Project -> Set Baseline)

36
Resource
Usage

37
Resource
Details

38
Team Planner

39
Move
Task

40
Baseline Project
Plan

41
TRACKING PROJECT

42
Tracking
Project
• Use Gantt Chart (Table: Tracking)
– Actual Start
– %Complete
– Actual efforts, Remaining Efforts
– Actual duration, Remaining duration
– Actual Finish
• Update Project
– Progress
– Reschedule
• View Progress (Progress Lines)
• Variance with baseline

43
Gantt Chart – Table:
Tracking

44
Gantt Chart and Task Usage

45
Update Project

46
Progress
Lines

47
Gantt Chart - Table: Variance

48
REPORTS

49
Visual
Reports

50
Overview
Reports

51
Current Activity
Reports

52
Cost Reports

53
Assignments Reports

54
Workload Reports

55